Minutes for Friday, March 13th, 2015, 17:00 UTC

Next meeting due on March 27th, 2015 at 17:00 UTC


  • Ekaterina Gerasimova
  • Rosanna Yuen
  • Marina Zhurakhinskaya
  • Jeff Fortin
  • Sriram Ramkrishna
  • Karen Sandler
  • Andrea Veri
  • Tobias Mueller



Board meeting

  • GIMP funds release request for advance travel reimbursement for LGM
  • Sponsorship for GNOME Asia & GUADEC

  • Discussion of answers to follow-up questions from Allan
    • The Foundation can't commit any funds for the font at the moment
    • We are already asking our advisory board for a lot, such as GUADEC sponsorship and system administration support
  • Special meetings to go through the ACTIONS items list
    • Having them through IRC like the past years should work
    • ACTION: Jeff to find a suitable for everyone date and time and propose that on board-list


  • Review action items in kanban board, for completeness and status
    • Anyone interested in special "drain the swamp" task-review meetings for this?
  • Deferred until further mailing list discussion occurs from other board members (or missing info):
    • ED search
    • Discuss plans for reviewing salaries/hourly rates of employees/contractors
    • NDA for sysadmins (for the privacy policy)
    • "Brochure for prospective sysadmin sponsors"

Discussed on the mailing list

  • GIMP Libre Graphics Meeting 2015
    • Michael Schumacher requested if it's actually possible to receive travel reimbursements in advance for one participant
    • The Board agreed that is possible at certain conditions
      • Statement that the money will only be used for this purpose
      • Ticket receipts will be provided to the Board
      • No VISA or reimbursed amount not completely used will be returned
  • Status of GNOME Foundation's Level 2 verification at StartCom

    • Level 2 verifications for both Andrea and Organization's accounts at StartSSL were renewed
    • Foundation's address has been updated on the SSL certificates to reflect the new location
    • SHA2 certificates have been issued
  • Gobby instance
    • With the move to the Etherpad, the Board has agreed the Gobby instance is ready to be decommissioned
  • Brochure for prospective sysadmin sponsors
    • Jeff is putting together a brochure to be sent out to possible sponsors for the sysadmin funds
    • The brochure will include a list of goals / improvements that have been achieved during the past two years
    • The brochure will also provide information and details about why having a paid System Administrator provides an overall improvement to the whole GNOME Project and community

Pending action items

  • Kat to reply back to Alexandre Prokoudine confirming the proposed format for requesting travel reimbursements for LGM in advance is fine
  • Jeff to get back to Fabiana & Andreas about what has been discussed today about GUADEC sponsorships

  • Andrea to set up the permissions for the copied Fundraising-related wiki pages
  • Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
  • Jeff to call back and find out what the phone inquiry which asked for Stormy is about
  • Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
  • Kat to create a private wiki page on the web services accounts holders and passwords
    • Allan and Kat decided to go for a private git account instead for security reasons
  • Kat to draft a proposal for a privacy policy for review
  • Kat to draft a contract template for future use organizations for which we handle money
  • Kat to propose privacy bounty T&C/rules for review

  • Karen to write the Privacy policy for GNOME services
  • Karen will look at gnome-software privacy issues from a legal standpoint
  • Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Tobi to continue pursuing the fund collection in Europe
  • Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

  • Sri to investigate better uses of adsense/adwords on the GNOME websites
  • Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
  • Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
  • Sri to investigate the GNOME gifts situation
  • Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork

FoundationBoard/Minutes/20150313 (last edited 2015-03-26 11:14:45 by AndreaVeri)