Minutes for Tuesday, July 18th, 2014, 16:00 UTC

Next meeting

  • Tuesday, July 25th, 2014, all day at GUADEC


  • Ekaterina Gerasimova
  • Rosanna Yuen
  • Marina Zhurakhinskaya
  • Andrea Veri
  • Jeff Fortin
  • Karen Sandler
  • Sriram Ramkrishna


  • Tobias Mueller


Board Meeting Agenda

  • Election of officers
    • President
      • Jeff
        • VOTE: +1 Marina, Kat, Sri; abstain Jeff, Andrea, Karen
      • Andrea
        • VOTE: +1 Marina, Karen; abstain: Jeff, Andrea, Kat, Sri
        • Jeff is the president
    • Vice president
      • Useful to have a president or vice president or CFO based in the USA for signing paperwork
      • Marina
        • VOTE: +1 Andrea, Jeff, Karen, Sri, Kat; abstain Marina
      • Marina is the vice president
    • Secretary (also discuss time period for publication of minutes)
      • Andrea
        • VOTE: +1 Kat, Karen, Marina, Sri, Jeff; abstain Andrea
      • Andrea is the secretary
    • Vice secretary
      • no nominations, ask Tobi
    • Treasurer
      • Kat
        • VOTE: +1 Karen, Marina, Sri, Jeff, Andrea; abstain Kat
      • Kat is the treasurer
  • Finalizing the meeting time for the new Board
    • Friday and Thusdays are best days
    • 16:00 UTC on Friday is best
    • Re-evaluate when the daylight savings time comes in
  • Monthly financial update
    • Monthly update
      • Many invoices paid.
      • All invoices for 2014 have been sent out. Additional income will only come from donations.
    • Planned spending
    • GNOME.Asia reimbursements (approx. $15000)
      • VOTE: +1 Marina, Jeff, Kat, Andrea
    • Accessibility campaign invoice $30000
      • VOTE: +1 Kat, Marina, Jeff, Andrea
    • OPW travel reimbursements
      • Suggestions
        • Reimburse interns without vote if all corresponding invoices are paid
        • Reimburse interns without vote if only the corresponding invoice is paid
        • Discuss at GUADEC in more detail
      • VOTE: reimburse USD 500 each to Brena Monteiro (Wikimedia) and Sara Mansouri (Mozilla) for travel to internship-related events?: +1 Kat, Marina, Karen, Jeff, Andrea

Discussed on the mailing list

  • Privacy campaign
  • Visa fees reimbursements
  • Anti-harassment policy (a Code of Conduct for GNOME events)
  • Funding for yearbooks
  • Anti-harassment policy
    • The organisers proposed the same policy as for FOSDEM
    • Marina proposed a longer, more specific policy
    • VOTE: +1 Marina, Jeff, Karen, Andrea, Sriram; -1 Kat
  • OPW travel reimbursement for Maja Frydrychowicz (Mozilla)
    • VOTE: +1 Marina, Karen, Jeff, Andrea, Sri, Kat
  • Practice agreement for an intern's university
  • Partnership opportunity for dotCSS
  • GNOME Privacy Policy

Completed Actions

  • Andreas, Joanie to draft thank you letters to our donors (obsolete)
  • Andreas to ask Karen and Pam how much we should disclose to the community about the ongoing discussion with Groupon
  • Kat to contact Karen and Pam about the trademark use request from Carol Hanson
  • Marina to contact the GNOME.Asia local team on their current budget (done long ago)
  • Rosanna to contact Emily about the state of the GNOME.Asia payment (done long ago)

Pending action items

  • All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements
  • Andreas to put together a GNOME supporter card for our donors
  • Andreas to investigate the GNOME gifts situation
  • Emmanuele to send Zana and Tobi an update on FoG donors gifts
  • Emmanuele to draft a date and time for the post-release meeting
  • Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Joanie and Karen to meet and discuss about the photography policy for GNOME events
  • Kat to create a private wiki page on the web services accounts holders and passwords
    • Allan and Kat decided to go for a private git account instead for security reasons
  • Kat to draft a proposal for a privacy policy for review
  • Kat to draft a contract template for future use organizations for which we handle money
  • Karen to write the Privacy policy for GNOME services
  • Karen will look at gnome-software privacy issues from a legal standpoint
  • Tobi to continue pursuing the fund collection in Europe
    • Tobi to draft a new WHS agreement after the feedback from the board
  • Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

  • Sri to investigate better uses of adsense/adwords on the GNOME websites
  • Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
  • Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
  • Zana to check the inventory of merch she has in storage (low priority)

FoundationBoard/Minutes/20140718 (last edited 2014-07-27 09:36:49 by AndreaVeri)