Minutes for Tuesday, June 3rd, 2014, 16:00 UTC

Next meeting

  • Tuesday, June 17th, 2014, 16:00 UTC

Attending

  • Marina Zhurakhinskaya
  • Joanmarie Diggs
  • Ekaterina Gerasimova
  • Emmanuele Bassi
  • Rosanna Yuen
  • Sriram Ramkrishna

Regrets

  • Andreas Nilsson
  • Tobias Mueller

Missing

Board Meeting Agenda

  • Monthly financial update
    • We have received various adboard and outreach payments
    • USD 361k in cash reserves
    • Just over half is earmarked
    • This allows to send out reimbursements for West Coast hackfest and DX hackfest
    • Should be possible to increase the travel budget for GUADEC to EUR 30k
  • Reimbursements:
    • VOTE: early reimbursement for GNOME.Asia for Sammy Fung: $400: +1 Kat, Marina, Joanie, Sri, Emmanuele

    • West coast hackfest reimbursements
      • Need to get all the details and receipts for the attendees
    • Delegating back to the Travel Committee
  • Events
    • GUADEC 2014
      • VOTE: Rosanna's flight (USD 1900): +1 Kat, Marina, Joanie, Emmanuele

        • Hotel, internet connection reimbursements are under operational expenses for Rosanna
      • Board/adboard meeting dates
        • Proposal for board meeting on the 24th July (Thursday)
        • Proposal for adboard meeting on the 25th July (Friday)
        • Local organizers are okay with the dates
        • Need the dates to check with the candidates for the elections
        • ACTION: Kat to contact the board candidates for the dates for the board/adboard meetings at GUADEC

      • Contract with LiLo

        • Time sensitive
        • Needs final review from the board
        • ACTION: All board directors to vote on the contract with LiLo on board-list

      • Organisation
        • Papers
          • Emmanuele wants to thank Allan, Kat, David, and the other members of the papers committee for picking up the task
        • Travel
          • Proposal to increase travel budget from €15000 to €30000 (standard travel budget)
          • VOTE: Increase the budget for GUADEC travel to EUR 30k: +1 Kat, Marina, Sri, Joanie, Emmanuele

          • No extra money from GSoC towards interns
            • No budget from Google this year
            • Google allocates a maximum of USD 5000 per organization per year
            • In 2013 we funded 21 GSoC interns, and ended up getting $10K from Google, which took up our allowance for two years
    • Evince hackfest
      • Pre-GUADEC
      • USD 1767.96 requested by two interns from the GUADEC budget
      • A donation of $840 will be made to the Foundation to cover the costs of this hackfest
      • VOTE: USD 840 to sponsor Christian Persch, José Aliste and Juanjo Marín: +1 Marina, Kat, Emmanuele, Sri, Joanie

    • GNOME.Asia
      • Reports
        • Good outreach for users, not just developers and then encouraging them to apply for sponsorship to attend GUADEC
        • We need more outreach for getting non-coding contributors in Asia into the Foundation
          • The proportion of foundation members attending GUADEC/GNOME summits is higher than that attending GNOME.Asia
            • Even if the amount of contributions is comparable
          • Outreach in both directions is harder because of the disconnect between western and eastern social services
          • It would be good to have a greater presence of the Asian community leaders on the engagement team
          • Increase the visibility of the eastern contributors
      • Preliminary estimate that $2500 is left over
        • Good news, it has been a cost-effective conference
        • Increases the chances for outreach
        • We have great potential for expansion of the community
  • OPW
    • Intern payments: board review of which ones can be sent and which ones cannot be sent yet for the upcoming round
      • We sent out a purchase order to Intel, but it got re-routed towards a different session
        • We also had issues with the Intel online system for submitting PO
      • Mozilla were invoiced late for round 5, but they did pay for round 6, 7, and 8
        • They haven't paid yet for round 5
        • ACTION: Marina to follow up with Mozilla for the payment for OPW round 5

      • We received payments for the current round, but we're still waiting for the money for a previous round
      • We will have to front the payment for the interns
      • VOTE: Unblock payments for OPW interns sponsored by Intel and Mozilla: +1 Marina, -1 Kat, Emmanuele and Joanie abstain

      • ACTION: Marina to request for the vote to be finished on the mailing list.

  • Reach out from SourceForge to the Foundation

    • Emmanuele was contacted by a rep from SourceForge

    • There's the possibility of partnering and generate additional income for the Foundation
    • ACTION: Emmanuele to send the SorceForge information to board-list

  • Potential meeting on Tue, June 10
    • Emily and Alexandre asked to attend for report on GNOME.Asia and GUADEC
    • ACTION: Kat to propose the meeting for June 10th on board-list

Completed Actions

  • Rosanna to contact Emily about the state of the GNOME.Asia payment
  • Kat to update the travel committee proposal and send the new draft to the list
  • Kat to contact Brian Cameron about the Groupon legal team
  • Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki (obsolete)
  • Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
  • Emmanuele to ask the adboard members for help with Bugzilla update (Kat, Andrea Veri completed this item)
  • Emmanuele to send a proposal to foundation-list about possible IRC meetings (dropped)

Pending action items

  • All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements
  • All board directors to vote on the contract with LiLo on board-list

  • Andreas to put together a GNOME supporter card for our donors
  • Andreas, Joanie to draft thank you letters to our donors
  • Andreas to investigate the GNOME gifts situation
  • Emmanuele to send Zana and Tobi an update on FoG donors gifts
  • Emmanuele to draft a date and time for the post-release meeting
  • Emmanuele to send the SorceForge information to board-list

  • Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Joanie and Karen to meet and discuss about the photography policy for GNOME events
  • Kat to create a private wiki page on the web services accounts holders and passwords
    • Allan and Kat decided to go for a private git account instead for security reasons
  • Kat to draft a proposal for a privacy policy for review
  • Kat to draft a contract template for future use organizations for which we handle money
  • Kat to contact the board candidates for the dates for the board/adboard meetings at GUADEC
  • Kat to propose the meeting for June 10th on board-list
  • Karen to write the Privacy policy for GNOME services
  • Karen will look at gnome-software privacy issues from a legal standpoint
  • Marina to contact the GNOME.Asia local team on their current budget
  • Marina to follow up with Mozilla for the payment for OPW round 5
  • Marina to request for the vote to be finished on the mailing list.
  • Tobi to continue pursuing the fund collection in Europe
    • Tobi to draft a new WHS agreement after the feedback from the board
  • Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

  • Sri to investigate better uses of adsense/adwords on the GNOME websites
  • Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
  • Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
  • Zana to check the inventory of merch she has in storage (low priority)

FoundationBoard/Minutes/20140603 (last edited 2014-06-30 15:02:37 by EmmanueleBassi)