Minutes for Tuesday, November 12th, 2013, 16:00 UTC

Next Meeting

• Tuesday, November 26th, 2013, 16:00 UTC

Attending

• Marina Zhurakhinskaya
• Emmanuele Bassi
• Tobias Mueller
• Ekaterina Gerasimova
• Joanmarie Diggs

Regrets

• Andreas Nilsson
• Sriram Ramkrishna
• Karen Sandler

Missing

• Rosanna Yuen

Board Meeting Agenda

• Implement a Foundation employee policy for COLA (Cost of Living Adjustment)
  • At the face to face board meeting we discussed having employee salaries increase when inflation increases, as other comparable nonprofits do.

  • http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths

  • Blocking on the budget
  • We may have enough coverage for the next 5 years, but we are missing actual figures
    • GUADEC and hackfest may be over budget
    • Income from adboard fees should be able to cover the needed amount
  • Decision should be deferred until we have a proper budget
• Reimbursements
  • GIMP
    • Last GIMP reimbursements were 6 months late, we must do much better than that
    • The treasurer should be kept into the loop with a reminder every month
    • Michael Schumacher sent a series of ideas for improving the process
    • Joanie has been working on a series of ideas of her own on the wiki

    • ACTION: Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki

  • GUADEC
    • Sindhu has not received hers, can Rosanna verify that it has not been returned?

    • ACTION: Rosanna to check if the reimbursement for Sindhu has been returned

    • The account number was missing from the payment instructions. How can problems like this be avoided?
    • Updating the GNUcash file should make these things apparent in the future
• Scheduling an IRC Foundation meeting

  • ACTION: Emmanuele to send a proposal to foundation-list about possible IRC meetings

• GNOME Asia Summit update
  • Co-hosting with the SUSE conference is not on the table any more
  • But we may be able to co-host with the Fedora conference in Asia
• Behnam Esfahbod volunteering with the Foundation
  • Should we get some form of report?
  • Either email to the board, or blog on Planet GNOME
  • Every couple of weeks would be adequate

  • ACTION: Marina to ask Behnam to (regularly) report on his state and work

• Budget (October 2013/September 2014)
  • Karen/Marina report on OPW income and expenses for next year
    • Could the Foundation sponsor 2/3 interns?
    • We should get around 30 interns in total for the last 2013 round ($250×30=$7500 for administration)
  • Kat needs up-to-date accounts/gnucash file
  • budget is 6 weeks late
• World of GNOME Forums hosting

  • ACTION: Joanie to ask Karen to report on board-list about the World of GNOME Forums

• Handling Pitivi funds

  • ACTION: Joanie to ask Karen to report on board-list about handling the Pitivi funds

• Upcoming Advisory Board Agenda

  • ACTION: Joanie to ask Karen to report on board-list about the adboard meeting status

• Post-release teams meeting
  • From the minutes of the September 3rd board meeting

    • At the Board Q&A one of the proposals was to have a regularly scheduled meeting between the various teams involved in the release process

    • An effort similar to the reports for the AGM and the annual reports, but for the benefit of collaboration between teams
    • Emmanuele proposed to have a "post-mortem" after the development cycle ends
      • Conference call or IRC meeting between teams discussing what went right and what went wrong during the cycle
        • Maybe blue sky planning for the next one
  • Emmanuele is contacting various members of the release, design, engagement, a11y, i18n, and docs teams
  • Seems that the idea is getting buy-in

  • ACTION: Emmanuele to draft a date and time for the post-release meeting

Completed Actions

• Rosanna to set up an account for Kat to access the Foundation's PayPal

• Joanie will ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed
• Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution)

Pending action items

• Andreas to put together a GNOME supporter card for our donors
• Emmanuele to send Zana and Tobi an update on FoG donors gifts
• Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
• Emmanuele to send a proposal to foundation-list about possible IRC meetings
• Emmanuele to draft a date and time for the post-release meeting
• Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Joanie and Karen to meet and discuss about the photography policy for GNOME events
• Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki
• Joanie to ask Karen to report on board-list about the World of GNOME Forums
• Joanie to ask Karen to report on board-list about the adboard meeting status
• Kat to create a private wiki page on the web services accounts holders and passwords
• Karen to write the Privacy policy for GNOME services
• Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work
• Karen to "call for ideas" for privacy work related bids at GUADEC and by blog/email to foundation-announce
• Karen and Tobi to continue pursuing the fund collection in Europe
• Karen to circulate a new draft of the OPW mentor/student contracts
• Marina to ask Behnam to (regularly) report on his state and work
• Rosanna to check if the reimbursement for Sindhu has been returned
• Sri to investigate better uses of adwords on the GNOME websites

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure