Minutes for Meeting of May 28th, 2013, 15:00 UTC
Next Meeting
- Tuesday, June 11th, 2013, 15:00 UTC
Attending
- Emmanuele Bassi
- Bastien Nocera
Shaun McCance
- Andreas Nilsson
- Seif Lotfy (late)
- Joanmarie Diggs
Regrets
- Rosanna Yuen
- Tobias Mueller
- Karen Sandler
Board Meeting Agenda
- GUADEC 2013
- Update on GUADEC 2013
- 3 keynotes confirmed. The 4th is still pending.
- Papers commitee are waiting for people confirming
ACTION: Emmanuele to send an email reminding accepted speakers to confirm presence, and to contact the travel committee for sponsorship
- Letters of invitation for people needing visas.
- Update on GUADEC 2013
- GUADEC Travel Budget
- Germán via the Travel Commitee asked what the travel budget for GUADEC 2013 will be.
- Previous years: EUR 30,000
- Currently running under budget
ACTION: Shaun to look at the budget for an extra allocation for the travel committee
VOTE: Allocate EUR 30,000 for the travel committee for travel sponsorship: unanymous
ACTION: Joanie to contact travel commitee about the allocated budget for travel sponsorship
- Board and Adboard meetings at GUADEC
- We need to decide on the days and time for the board and adboard meetings at GUADEC based on availability of board members and adboard feedback.
- Constraints:
- Avoid core days, to prevent collisions with talks
- Possibly avoid extra days, to prevent collisions with BoF sessions
- Possible dates: Tuesday, July 30 (Board) and Wednesday, July 31 (Adboard)
- Possible venue: Red Hat offices in Brno, needs confirmation with local team
ACTION: Andreas to contact the adboard members with the date of the meeting at GUADEC for feedback
ACTION: Andreas to contact the local team for securing the venue for the board and adboard meetings at GUADEC
- Montreal Summit
- We received a offer from Ryan Lortie to hold the summit at the Montreal Canonical offices.
- Space requirements are usually small for the summit attendance
- But we usually need more smaller rooms for breakaway sessions
- We also have volunteers from the community, but no word on a venue
- We can also check with Collabora if they can help securing the university venue that we had two years ago
ACTION: Andreas to contact Ryan to coordinate with the local volunteers for securing a venue in Montreál for the summit by August
ACTION: Seif to contact Collabora to ask if they can help with securing a venue in Montreál for the summit
- NET + GNOME Hackfest 2013:
- David Nielsen sent an e-mail to the board asking for help with a .NET GNOME 3 Hackfest in October.
- They are talking with sponsors, but would appreciate help with that from the board too.
- No further update
- Maps hackfest budget request
- Requested travel sponsorship of 263 USD for one person.
VOTE: Allocate 263 USD for the Maps hackfest travel sponsorship: unanymous
ACTION: Andreas to contact Zeeshan to notify the travel sponsorship approval for the Maps hackfest
- Donated hardware
- Intel OTC donated 6 Chrome Pixels to GNOME to work on high resolution display support
- Another Pixel has been donated by Brion Vibber
- The laptops have been sent to Shell and toolkit developers
- The Board wishes to thank Intel and Brion for their donations
- Annual Report update
- Andreas is still working on the design
- We should be able to hand it out to the adboard meeting at GUADEC
- Travel Committee, Delegation, Budgets, etc.
- Joanie put together her thoughts on the issue in a lenghty e-mail. She also sent a shorter version of her proposal to the travel committee.
- Short version: have travel organized by each event organizer
- Budget requests go directly to the board
- Bank details should only be seen by Rosanna
- Discussed on the mailing list
- Discussion still ongoing
- We are still waiting for more feedback after GUADEC
- Reworking the travel policy before GUADEC would be problematic
- Latest update to the proposal: have a single responsible for interfacing the board with the event organizers that require travel assistance
- Not to handle travel requests per se, mostly to act as a point of contact
ACTION: Joanie to draft a new travel assistance form to replace the current one
- Joanie put together her thoughts on the issue in a lenghty e-mail. She also sent a shorter version of her proposal to the travel committee.
- Sysadmin and CiviCRM update
- General maintenance
- Treasurer
- Shaun is not running again
- Kat is volunteering to take the position if she is elected
- Shaun and Kat may meet after the elections have been finalized but before the official appointment
- Shaun would like to handle the transition in person, if possible, to give Kat an overview of the budget process
- Should probably involve Karen to check for legal/bylaws objections
Discussed on the mailing list
Debashi Ray reached out to the board asking for legal advice regarding GNOME Online Accounts and Flickr icons & trademarks
Completed Actions
- Andreas to change mentions of Gobby to Etherpad in the wiki.
- Karen to notify attendees of the Marketing Hackfest that the requested budget was approved.
- Karen to send an email to David Nielsen for an update on the dotNET hackfest proposal
- Karen to send the agenda for the Advisory board meeting
- Andreas and Karen to contact Andrea about reliability of gobby, restore from backups, etc.
New Action Items
- Emmanuele to send an email reminding accepted speakers to confirm presence, and to contact the travel committee for sponsorship
- Shaun to look at the budget for an extra allocation for the travel committee
- Joanie to contact travel commitee about the allocated budget for travel sponsorship
- Andreas to contact the adboard members with the date of the meeting at GUADEC for feedback
- Andreas to contact the local team for securing the venue for the board and adboard meetings at GUADEC
- Andreas to contact Ryan to coordinate with the local volunteers for securing a venue in Montreál for the summit by August
- Seif to contact Collabora to ask if they can help with securing a venue in Montreál for the summit
- Andreas to contact Zeeshan to notify the travel sponsorship approval for the Maps hackfest
- Joanie to draft a new travel assistance form to replace the current one
Status of action items
- All directors should discuss the first-response contact for emails
- All directors should continue discussing the a11y team proposal on the mailing list for the Accessibility FoG project
- Andreas - To create a wiki page on the web services accounts holders.
- Andreas to put together a GNOME supporter card for our donors
- Bastien will research what the status of the Banshee Amazon revenue is and report back to Bertrand Lorentz
- Emmanuele - Will audit the current donors and check that everybody received their benefits.
- Emmanuele to start a wiki page on the community feedback of GUADEC 2012
- Emmanuele to send Zana the list of FoG donors that want a gift from the Foundation
- Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
- Karen - To look into Google Checkout as an annual payment option for FoG.
- Karen - To finish the Privacy Policy, get review from James Vasile, etc.
- Karen - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
- This has been done. Will close once the Foundation website is updated, refer to bug #644932.
- Karen - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.
- Karen to explore founding options for the GNOME Foundation to be a member of the W3C
- Karen to explore funding options for a marketing director
- Karen - to make LWN integration with CiviCRM one of the requirements for the contracted project
- Karen to coordinate with Robert and Florian to make sure that the right person send the letter of invitation to those who need it for VISAs to GUADEC.
- Karen and Tobias to write a Memorandum Of Understanding for collecting fund in Europe.
- Karen to carry on the discussion to explore the offer from Wau-Holland-Stiftun for collecting funds in Europe for us.
Rosanna - Automate the process of entering PayPal information into GnuCash.
- Rosanna - Will apply for the GNOME credit card.
- Rosanna - Received the PO from Google for the GSOC payments; waiting for individual mentor travel receipts to submit invoice.
- Rosanna - Look at the actual amount of money allocated for the sysadmin that we can still use
- Seif to send an email on board-list to start the discussion on the areas of involvement for each board member