Minutes for Meeting of April 30th, 2013

Next Meeting

  • Tuesday, May 14th, 2013, 15:00 UTC

Attending

  • Rosanna Yuen
  • Bastien Nocera
  • Shaun McCance

  • Andreas Nilsson
  • Tobias Mueller
  • Karen Sandler
  • Seif Lotfy
  • Joanmarie Diggs joining late to recuse herself from the discussions about the a11y bid

Regrets

Missing

  • Emmanuele Bassi

Board Meeting Agenda

  • A11y bid - VOTE
    • The committee of volunteers (John Walicki, Mike Gorse, Juanjo Marin, David Bolter and Joseph Scheuhammer) has recommended approving the single bid received from Igalia, without renewing the call for bids. Igalia has been responsive about providing answers to follow up questions.
    • VOTE: approve the a11y bid: +1 Bastien, Andreas, Seif, Shaun, Tobias

    • Joanie not participating in this portion of meeting
    • Thanks to all who participated in the evaluation of bids
    • ACTION: Karen to notify Igalia of the approval of their a11y bid and discuss steps to get work under way

    • Joanie joined the meeting
  • Events
  • GUADEC 2013
    • Update on GUADEC 2013
      • The sponsorship requests are ongoing. Karen is starting to ping people more more aggressivley.
      • Contract for video services in the works.
    • GUADEC agreement (draft) between Liberix and GNOME Foundation.
    • Letters of invitation for people needing Visa's.
    • ACTION: Karen will coordinate with Robert and Florian to make sure that the right person send the letter of invitation to those who need it.

  • GNOME.Asia Summit
    • Update on GNOME Asia Summit
    • Waiting for confirmation on specific sponsors.
    • In general things are moving along well.
  • Upcoming "Boston Summit"
    • Portland is one suggested location. That location might increase travel costs, but nobody else from the other location have stepped up yet.
    • ACTION: Karen will reach out to people from Boston and Montreal to see if they are interested in organizing the summit

  • NET + GNOME Hackfest 2013:
    • David Nielsen sent an e-mail to the board asking for help with a .NET GNOME 3 Hackfest in October.
    • They are talking with sponsors, but would appreciate help with that from the board too.
    • ACTION: Karen can talk to potential sponsors for the dotNet + GNOME Hackfest.

    • Other upcoming events
      • Marketing hackfest
      • Maps hackfest
  • Evaluation of GNOME instance of Etherpad.
    • This is the third meeting using Etherpad. Any feedback? Should we continue using it?
      • slow but better than Gobby which crashes
      • Thanks to Andrea for setting it up!
      • ACTION: Andreas to add the Etherpad link to the FoundationBoardPrivate wiki page

  • Annual Report
  • Adboard meeting
    • Our last adboard meeting was in early February, it's time to start schedule the next one.
      • Suggested date is May 17th
    • Ideas for topics.
      • Testing/OSTree
      • User testing
    • Possibly Extensions?
    • ACTION: Karen will reach out to Colin and ask if he wants to present code testing in GNOME using OSTree during the adboard meeting.

  • Accounting Software fundraiser for Free Software organizations.
    • Free Software Conservancy are raising money to create a accounting software for free software organizations and wants a endorsement from the GNOME Foundation.
      • Will be specifically aimed towards organizations
      • Feedback from Rosanna regarding GNUCash.
        • Import from paypal is currenty a issue.
        • Impossible to create a invoice in a foreign currency.
        • In general GNUCash works fairly all right for our purposes today.
        • ACTION: Rosanna, Shaun and Karen to write up a report of the current pros and cons of GNUCash.

        • ACTION: Karen to make sure Bradley from Concervacy is in contact wiht the GNUCash developers

        • VOTE: +1 Joanie, Shaun, Andreas, Bastien, Tobi on the condition that the GNUCash developers are consulted

  • Code of conduct
  • Travel Committee, Delegation, Budgets, etc.
    • Joanie put together her thoughts on the issue in a lenghty e-mail.
    • We need a secure way to handle bank account information.
    • ACTION: Joanie to send a shorter version of her proposal to the travel committee to board-list.

  • Collecting funds in Europe
    • No updates right now
  • Womens outreach update
    • Karen put together some ground rules for the programs.
    • GNOME currently have funds for two interns.
  • Sysadmin and CiviCRM update

Discussed on the mailing list

  • RMS e-mailed the board about possible missing license notice in gnome-shell, Andreas pointed him to the git tree where the license file is.
  • Andrea Veri gave an update on his weekly items as a sysadmin.
  • Vincent Untz e-mailed and asked for meeting minutes from the last couple of meeting. Emmanuele promised to send them to the foundation list as soon as possible.
  • Tobias Mueller e-mailed the board and proposed a schedule for the upcoming board elections.

New Action Items

  • Karen to notify Igalia of the approval of their a11y bid and discuss steps to get work under way
  • Karen will coordinate with Robert and Florian to make sure that the right person send the letter of invitation to those who need it.
  • Karen will reach out to people from Boston and Montreal to see if they are interested in organizing the summit
  • Karen can talk to potential sponsors for the dotNet + GNOME Hackfest.
  • Andreas to add the Etherpad link to the FoundationBoardPrivate wiki page

  • Karen will reach out to Colin and ask if he wants to present code testing in GNOME using OSTree during the adboard meeting.
  • Rosanna, Shaun and Karen to write up a report of the current pros and cons of GNUCash.
  • Karen to make sure Bradley from Concervacy is in contact with the GNUCash developers
  • Joanie to send a shorter version of her proposal to the travel committee to board-list.

Status of action items

  • All directors should discuss the first-response contact for emails
  • All directors should continue discussing the a11y team proposal on the mailing list for the Accessibility FoG project
  • Andreas - To create a wiki page on the web services accounts holders.
  • Andreas to put together a GNOME supporter card for our donors
  • Andreas and Karen to contact Andrea about reliability of gobby, restore from backups, etc.
  • Bastien will research what the status of the Banshee Amazon revenue is and report back to Bertrand Lorentz
  • Emmanuele - Will audit the current donors and check that everybody received their benefits.
  • Emmanuele to start a wiki page on the community feedback of GUADEC 2012
  • Emmanuele to send Zana the list of FoG donors that want a gift from the Foundation
  • Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
  • Karen - To look into Google Checkout as an annual payment option for FoG.
  • Karen - To finish the Privacy Policy, get review from James Vasile, etc.
  • Karen - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
  • Karen - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.
  • Karen to explore founding options for the GNOME Foundation to be a member of the W3C
  • Karen to explore funding options for a marketing director
  • Karen - to make LWN integration with CiviCRM one of the requirements for the contracted project
  • Karen to carry on the discussion to explore the offer from Wau-Holland-Stiftun for collecting funds in Europe for us.
  • Rosanna - Automate the process of entering PayPal information into GnuCash.

  • Rosanna - Will apply for the GNOME credit card.
  • Rosanna - Received the PO from Google for the GSOC payments; waiting for individual mentor travel receipts to submit invoice.
  • Rosanna - Look at the actual amount of money allocated for the sysadmin that we can still use
  • Seif to send an email on board-list to start the discussion on the areas of involvement for each board member

FoundationBoard/Minutes/20130430 (last edited 2013-07-23 08:58:07 by EmmanueleBassi)