Minutes for Meeting of September 7th, 2012

Next Meeting

Tuesday, September 18st, 2012, 14:00 UTC

Attending

Emmanuele Bassi
Rosanna Yuen
Joanmarie Diggs
Tobias Mueller
Bastien Nocera
Shaun McCance
Karen Sandler

Regrets

Andreas Nilsson
Seif Lotfy

Missing

Board Meeting Agenda

Some board members have issues making the meetings on Fridays.
- Look into if changing board meeting time is needed/possible.
- ACTION: Everybody needs to mark their availability for the next IRC meeting
- Looks like we're good for Tuesday, 14:00 UTC. So the next meeting will be then.
  - Until US/EU daylight saving time happens.
Boston Summit is one month away.
- What is the status.
- Is there anything specific we need to address or prepare?
- Karen contacted Colin to get a status report, waiting for a reply.
- Budget
  - USD 20,000 have been budgeted for the summit
  - Increased budget for the travel sponsorship
  - Sponsorship for the summit
    - Red Hat already a sponsor, SUSE in talks
    - Corporate sponsorship for the evening drinks?
    - ACTION: Karen and Joanie to get feedback on corporate sponsorship for the Boston Summit
What are the status of the planned IRC meeting?
- Proposed date of 2012-09-12 sent to foundation-list
  - Waiting for feedback on date/time
- Agenda
  - Release team scope and role
- Is there anything specific we need to address or prepare?
  - ACTION: Emmanuele will send reminders to the mailing list and foundation blog
  - ACTION: Emmanuele will check with release team for availability
We want to release a web version of the Annual report.
- What is missing to push that out?
  - List of FoG donors is missing, but Emmanuele will prepare that very soon
Sending meeting-agenda to prior to board meeting
- There have been requests of sending the agenda to foundation-announce prior to board meeting.
- https://mail.gnome.org/archives/foundation-list/2012-August/msg00039.html
- Needs to be done on a regular basis
- The agenda needs to be edited before release
- Put the provisional agenda in the public wiki?
  - Vincent mailed that it was possible to make the wiki include pages, maybe that's a possible solution
- The board approves the idea of publishing the provisional Agenda before the meeting
  - Leave the decision to the President and the Secretary as to what is the best approach to publish the agenda
  - ACTION: Andreas and Emmanuele to discuss the best approach to publish the Agenda before the board meeting
Vote: Do we want former board-members to still have access to GNOME's Paypal data?
- Former board members have access to the administrative interface to retrieve the payment data
  - Germàn has access to help Rosanna
- Are there legal implications?
- The more people have access to the data the more problematic it becomes for security
- ACTION: Rosanna to ask whether people still use the access to help out and if not, remove the access. Otherwise, we will re-evaluate the situation.
GSOC stipends handling. We need to reply and send the correct info.
- ACTION: Rosanna to double check the information to send to Google.
Hendrik Richter asked for reimbursement for GNOME Event Box shipping on to the board. Do we approve to reimburse?
- Should we even vote?
- Still need the receipt
- Vote: "The organization may reimburse (reasonable) Event Box shipping expenses without an explicit vote by the Board, provided an officer of the organization or the Executive Director approves the expenditure"
  - Unanimous
GNOME/Mono hackfests and Banshee Amazon revenue
- ACTION: Bastien will research what the status of the Banshee Amazon revenue is and report back
3.6 release is coming up.
- Are all teams on track?
- Do the board need to cover any of Karen's tasks around a release?
- To be discussed on the mailing list.

Recurring Items

Review past action items.
Did each person update their action items?
Approve and make sure that minutes of last meeting were published to foundation-announce and foundation-list.
Make sure to use gobby server for better minute taking.

Completed Actions

Karen to communicate to Federico that the Observation hackfest was approved by the board
Karen to send an email to each director to bring her or him up to speed on each specific area
Tobias to create a date poll for the board meeting and send the URL to board-list
Emmanuele to send the announcement of the foundation's IRC meeting date poll to foundation-announce
Emmanuele to publish the agenda for the IRC meeting once the date has been decided
Emmanuele to send the minutes of the AB meeting at GUADEC to the adboard list

Status of action items

All directors should discuss the first-response contact for emails
Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo.
Emmanuele - Will audit the current donors and check that everybody received their benefits.
Emmanuele - to start a wiki page on the community feedback of GUADEC 2012
Joanie, Seif - to go through the board-list archives to categorize the types of contacts and come up with the various areas
Joanie - to work with the A11y team to write proposals for using the Mozilla and FoG money
Karen - To look into Google Checkout as an annual payment option for FoG.
Karen - To finish the Privacy Policy, get review from James Vasile, etc.
Karen - To continue working with Justin about renewing the old trademarks.
Karen - Will reach out to Mozilla to find advice about negotiating partnerships.
Karen - To continue following up with CiviCRM contractors.
Karen to contact foundation-list to get feedback for CiviCRM
Karen - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
- This has been done. Will close once the Foundation website is updated, refer to bug #644932.
- https://bugzilla.gnome.org/show_bug.cgi?id=644932
Karen - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.
Karen to investigate alternative solutions for CiviCRM (security, reliability)
Karen to contact sysadmin team to evaluate existing contract proposals
Karen to check if an AB meeting would be possible at the Boston Summit
Karen to look at other potential sponsors for Boston Summit
Rosanna - Automate the process of entering PayPal information into GnuCash.
Rosanna - Will apply for the GNOME credit card.
Seif to get more information on the event and create a proposal about a possible event in Egypt
Seif to send an email on board-list to start the discussion on the areas of involvement for each board member
Shaun - Will post the January 18th, 2012 IRC meeting minutes.
Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the summit.
Shaun - To help out extracting the GNOME respondents of Describe FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
Shaun - To contact the previous editors of the Annual Report to gather a better picture of how to move forward.
Shaun - To coordinate with Germán to write a report for the Financials section of the Annual Report.
Shaun - To start a discussion with Andrea about the Emeritus status.
Shaun - To finish the Financial section of the Annual Report before the end of the week (week 20).
Shaun - To review the Desktop Summit draft before the end of the week (week 20).
Karen - to make LWN integration with CiviCRM one of the requirements for the contracted project
Stormy - To create a wiki page on the web services accounts holders.

New Action Items

ACTION: Everybody needs to mark their availability for the next IRC meeting
ACTION: Karen and Joanie to get feedback on corporate sponsorship for the Boston Summit
ACTION: Emmanuele will send reminders to the mailing list and foundation blog
ACTION: Emmanuele will check with release team for availability
ACTION: Andreas and Emmanuele to discuss the best approach to publish the Agenda before the board meeting
ACTION: Rosanna to ask whether people still use the access to help out and if not, remove the access. Otherwise, we will re-evaluate the situation.
ACTION: Rosanna to double check the information to send to Google.
ACTION: Bastien will research what the status of the Banshee Amazon revenue is and report back

Discussed on the mailing list

Budget approval of 8,415 USD for Boston Summit travel.
- There is also room for more as we have 20,000 USD in the budget for the Boston Summit.

FoundationBoard/Minutes/20120907 (last edited 2012-09-24 14:27:52 by EmmanueleBassi)