Minutes for Meeting of January 10

Next Meeting

  • January 24, 2012

Attending

  • Bastien Nocera
  • Brian Cameron
  • Emmanuele Bassi
  • Germán Póo-Caamaño
  • Karen Sandler
  • Rosanna Yuen

  • Shaun McCance

  • Stormy Peters

Regrets

  • Ryan Lortie

Missing

Board Meeting Agenda

  • Trademarks
    • New GNOME foot logo has been registered.
    • We need to renew the older trademarks, or let them elapse.
    • The new logo, by virtue of being similar to the old, can very likely protect the old logo (i.e. somebody using the old logo would very likely be covered by the new trademark). Copyright restrictions would also prevent the old logo's use.
    • Justin has withdrawn as the lawyer on record but he or SFLC should be able to help with renewals and other trademark work going forward.
  • Events
    • GNOME.Asia Summit
      • Planning meeting was today, just before the board meeting.
      • Bids received (Hong Kong and Indonesia) are here:

        • https://live.gnome.org/GnomeAsia/2012Summit/HkProposal

        • Indonesia budget is $43,574 (USD), including $15,250 travel budget and $10,000 lodging budget for 5 days for 25 people.
        • Hong Kong budget is $19,285.20 to $21,650.20 with a $12,000 travel budget.
        • The venue is free for both events. Both events include some meal costs. Both events are planning a hackfest to coincide with the event.
      • What amount is the Foundation going to be able to cover?
        • 2010: we spent $28,148 (USD), and received $12,000.
        • 2011: we spent $14,450 (USD), and received $12,766.
        • $15,000 for 2012 seems reasonable.
          • +1 from Emmanuele, Shaun, Germán, Brian.

        • ACTION: Brian - To communicate with the GNOME.asia bidders on the Foundation budget.

        • ACTION: Karen - To communicate with the GNOME.asia bidders for sponsorship.

    • Did Behdad Esfahbod have a HarfBuzz hackfest at Brno? He indicated he would when he notified the board on December 13th. If so, we should ask him to do a write-up and add it to our Hackfest Wiki.

      • ACTION: Emmanuele - To contact Behdad about the state of the Harfbuzz hackfest.

    • GStreamer Hackfest
      • The board approved paying $3,714.90 (USD) to cover GStreamer Hackfest travel costs. Was Christian notified? Yes, by Karen after the vote in the email thread.
  • Accounts
    • Access to things like our Amazon affiliates store was raised as a discussion point on the list.

    • https://mail.gnome.org/mailman/private/board-list/2012-January/msg00010.html

    • Need some sort of process to decide who should get access?
      • Access should be restricted, as the account contain sensitive and financial data.
      • Password owners should be listed in the Board private wiki.
      • The Board should be notified of changes.

      • ACTION: Stormy - To create a wiki page on the accounts holders.

  • Michael Schumacher from GIMP requested reimbursement for developers meeting in August at CCCamp 2011. Was this taken care of?
  • Friends of GNOME
    • Status.
    • Next steps for a11y campaign.
    • The banner is still missing, due to sysadmin issues.
    • Visibility in the press, but not much on the GNOME website.
    • Need to get more visibility on Board members blogs.
    • The a11y hackfest report would give another push to the campaign.
  • Karen circulated a proposal about how to improve the process for earmarked fund raising

.

  • Emmanuele talked to Alberto Ruiz about a change in the PGO editorial policy, with regards to only including Foundation members in the PGO feed.
    • Alberto concurred that this change would make his life easier in determining the addition and removal policy.
    • This item has been in the "To be discussed if time" section for several months. Any update? Is this still relevant?
    • Ryan is going to write a script to cross-reference the current foundation members with the PGO membership, and Alberto will prepare an announcement.
  • Bastien visited the GUADEC 2012 venue in La Coruña.
    • Venue and accommodation.

Completed Actions

  • Brian - Will lead the discussion for the Annual report on the marketing list.
  • Karen - Will follow up with John and get more information about GNU Mobile.

Status of action items

  • Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
  • Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo.
  • Brian - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
  • Brian - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them. Taken over from Jorge.
  • Brian - To draft an announcement for foundation-list about the new trademark.
  • Brian - To continue working with Justin about the old trademarks.
  • Emmanuele - Will send an email to board-list to start the discussion on PGO policy and editorial control.
  • Germán - Will continue the discussion with Frédéric about the Gitorious instance on gnome.org. Touched based with Frédéric on Sep 30, we will elaborate more on his proposal once he has more time.

  • Germán - To inform the local GUADEC 2010 organization the decision to make final payment to cover remaining costs. Touched based with Reinount and Vincent. There was a misunderstanding with respect to Koen & Sanne working hours, we need to discuss it again. Everything is fine.

  • Germán - To get in touch with Daniel to work on the Annual Report.
  • Karen - Will follow up with CiviCRM contract.
    • After some tracking down of the status of the communications, cedwards sent email to get discussions with Claudian moving again.

  • Karen - Will follow up with LojaGeek.

    • Emailed, so far no response.
  • Karen - To look into Google Checkout as an annual payment option for FoG.
  • Karen - Will work with Gil Forcada from guifi.net and gnome-marketing to define the best way for organizations like guifi.net to participate in the GNOME community. Not many replies from the community. Diego Urrelo will draft something more concrete for gnome-marketing to determine the best name and process for managing this. There was a discussion on the mailing list and a few good ideas, Diego will wrap them up and send them again for further comments. Will follow-up with Board to read the Advisory Board fees for small businesses proposal, ask for feedback and set a date to vote by.
    • Have been in touch with Gil
  • Karen - To finish the Privacy Policy, get review from James Vasile, etc.

  • Karen - To contact GIMP, GStreamer, and PiTiVi to outline the board's thoughts about earmarked fund raising.

  • Karen - Follow up with getting Alan Day and Sumana Harihareswara to sign the Copyright Assessment from SFLC. Transferred from Brian.

  • Rosanna - Automate the process of entering PayPal information into GnuCash.

  • Rosanna - Will apply for the GNOME credit card.
  • Ryan - To help Alberto draft a public announcement regarding change in PGO editorial policy.
  • Shaun - will post the IRC meeting minutes.
  • Shaun - Will lead the GNOME Foundation IRC meetings.
  • Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the summit.
  • Shaun - To help out extracting the GNOME respondents of Describe FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
  • Shaun - To contact the previous editors of the Annual Report to gather a better picture of how to move forward.
  • Shaun - To organize the next GNOME Foundation IRC meeting.
  • Stormy - will send an email to GWOP interns to attend the Grace Hopper Conference.

  • Stormy - Take care of GnuCash automation. Taken over from Paul & Behdad.

  • Stormy - to ask LWN if they can automate it with gnome.org addresses
  • Stormy - To send an email to the GNOME.asia list for plans for next year.
  • All board members - To review and comment Brian's April 14th proposal regarding better organizing earmarked fundraising.

New Action Items

  • Brian - To communicate with the GNOME.asia bidders on the Foundation budget.
  • Karen - To communicate with the GNOME.asia bidders for sponsorship.
  • Emmanuele - To contact Behdad about the state of the Harfbuzz hackfest.
  • Stormy - To create a wiki page on the accounts holders.

Discussed on the mailing list

  • Membership Renewals
  • Events
    • ATK and AT-SPI Hackfest 2012 Planning
    • GStreamer Hackfest
      • The board approved paying $3,714.90 (USD) to cover GStreamer Hackfest travel costs. Was Christian notified?
    • Desktop Summit Planning

    • Behdad Esfahbod notified the board that he and Jonathan Kew (Mozilla) planned a HarfBuzz Mini Hackfest at Brno.

    • The board approved covering Diego Escalante Urrelo's visa reimbursement ($87 USD) for the WebKitGTK+ hackfest.
  • Legal
    • The GNOME Foundation New Foot Logo has now been trademarked. Reg. No. 4063108) filed November 29, 2011.
    • GNOME word mark (Reg. No. 3142483) needs to be renewed. Working with the lawyers to move forward on this.
  • Friends of GNOME
    • Planning for upcoming a11y Friends of GNOME campaign.
    • Should we say anything about our working with FSF or other partners?
  • Michael Schumacher from GIMP requested reimbursement for developers meeting in August at CCCamp 2011.
  • Finishing up the Q3 Report.
  • Karen contacted Christian Schaller to let him know that The GNOME Foundation is wanting to support the upcoming GStreamer hackfest.
  • Working to help provide and improve content for the GNOME Foundation website update.
  • Discussion about how to improve the "free software" message on GNOME websites.

FoundationBoard/Minutes/20120110 (last edited 2012-01-24 19:25:14 by BrianCameron)