Minutes for Meeting of September 6

Next Meeting

September 20, 2011

Attending

Bastien Nocera
Brian Cameron
Emmanuele Bassi
Karen Sandler
Ryan Lortie
Rosanna Yuen
Shaun McCance (traveling, late)
Stormy Peters

Regrets

Board Meeting Private Agenda

The board confirmed that going forward the meeting will be held 1 hour later.
Events
- Montreal/Boston Summit (October 8-10)
  - Issues: collisions with holidays, and short notice for travel and accommodation.
  - Colin Waters informed the board on September 2nd that he is having no luck finding a venue in Boston?
  - The board voted on the mailing list to have the event in Montreal if it looks more promising than Boston.
  - Ryan believes that we can get rooms for the dates that we want. Should receive confirmation soon.
  - Will delay announcement until we have confirmation from the venue?
    - ACTION: Ryan will send Montreal Summit announcement draft for foundation-list/foundation-announce to the board-list for review.
- Desktop Summit Survey - Status
  - Figuring out technical details
    - Might be good to wait until later (end of year or after) to do it - get opinions after the dust settles
  - Shaun and Ryan set up a shared document for our own survey.
  - ACTION: Shaun to send a draft of the Desktop Summit survey questions to board-list for review.
- Anything left to arrange?
  - GObject Introspection Hackfest
    - ACTION: German will contact the GObject Introspection hackfest organizers and make sure things are going smoothly.
  - FSCONS
    - Agreed on a 50/50 split if under 600US$
    - GNOME will pay any amount above that
Finances
- Jeff Fortin asked if we could help with PiTiVi fund-raising. Should we start supporting fund-raising for specific projects like PiTiVi and a11y? How should we respond to Jeff?
  - The Foundation should help projects that are part of GNOME, but we should avoid the issues we had with LGM.
  - Should ask the PiTiVi project what kind of funds they need to raise.
  - ACTION: Karen will contact the PiTiVi developers for the required involvement of the Foundation.
- Shaun asked for help/concerns about the finances:
  - Should be possible to create a private repository for the finance files.
  - Zana replied to Shaun's questions.
Max has asked for help with GNOME.TW expiring. Will we pay for it?
- The board decided to pay for the domain.
- ACTION: Karen to e-mail Max about the decision on the GNOME.TW domain renewal.
- ACTION: Ryan to ask Hubert Figuiere about gnome.ca status and eventual migration under the Foundation's GANDI account.
- ACTION: Bastien to send a mail to the sysadmins to migrate the domain under the Foundation's GANDI account.
Insurance - should we get the Non Owned and Hired Auto coverage for an additional $150 per year?
- ACTION: Brian to research the insurance policy for further discussion.
Status of improvements to trademark policy.
- Karen is trying to set up a call with the FSF for points raised by Bradley Kuhn.
- We should respond to Marc Ruiz' request to use the GNOME logo on his blog.
  - ACTION: Karen to reply to Marc Ruiz' request on using the GNOME logo on his blog.
- It's probably worth start thinking about rewriting the policy at this point.

Completed Actions

Bastien - Will touch base with the appropriate people in Red Hat to see if the RHN entitlements can be approved.
Bastien - To make sure that the "IM, Contacts & Social Hackfest" gets added to http://live.gnome.org/Hackfests.
Brian - Will respond to a11y team regarding their budget proposal.
Brian - Will respond to Sriram Ramkrishna and ask for more details about the involvement of the Foundation for a conference in Portland.
Karen - To write the press release for the GUADEC 2012 announcement.
Karen - Will respond to Fred, responding positively, but asking for more information about Software Freedom Day.

Status of action items

Andreas - Will look into the possibility of a Desktop Summit design where the facade is more neutral.
Andreas - Will blog a Desktop Summit status report.
Andreas - Will discuss with Ryan Lortie providing support contracts for GTK+.
Andreas - To verify meeting times for the Desktop Summit. That August 9th is a good date for the board and AGM meetings and August 10th for the Advisory Board meeting. Will confirm on board list, then the advisory board list.
Andreas - To start work on next 2011 Annual Report ASAP (due start FY2012). Taken over from Paul.
Bastien - To discuss the use of badges (a-la Creative Commons, last.fm page colors, or PSN badges).
Bastien - To talk to Olav Vitters about using bugzilla to track Friends of GNOME post card sending.
Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
Bastien - Will reach out to Dave Richards from the City of Largo to plan for a hackfest there.
Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo.
Bastien - To put together a proposal for how technical issues could be mediated within the community.
Bastien(?) - make sure gnome.org addresses expire when membership expires (Bastien?)
Brian - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
Brian - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them. Taken over from Jorge.
Brian - Will follow up with the lawyers to discuss what would be involved to provide liability protection like what the Conservancy provides and to see if they have any perspective about whether the GNOME Foundation should allow GNOME projects to join Conservancy.
Brian - Will touch base with the GIMP organizers to find out their plans for the GIMP money.
Brian - To coordinate a fund raising meeting with the GStreamer, a11y, GIMP, and Banshee teams. Will draft an agenda.
Brian - Follow up with getting Alan Day and Sumana Harihareswara to sign the Copyright Assessment from SFLC.
Brian - Will ask Rosanna for more details regarding GSoC payments.
Emily - Get the 2011 Q2 report started.
Emmanuele - Will take over Friends of GNOME tasks.
Emmanuele - will talk to Alberto Ruiz about the board's position on PGO policy changes.
Germán - To discuss with GNOME Hispano about them handling GNOME Foundation money in Euros (€).
Germán - To track if the new method of boletos generates more or less money from Brazil.
Germán - Will assist with the GNOME 3 as a Foundation goal task and to help in getting the GNOME 3 as a Foundation Goal survey topics together. (Handing over to someone else).
Germán - Will finish the Financial section of the quarterly report.
Germán - Will talk to membership committee to see if we can do something to help remind people to renew memberships to avoid people losing the ability to vote.
Germán - To send link to previous year's GUADEC's budgets to guadec-list.
Germán - Will touch base with the GObject-Introspection Hackfest and make sure that people attending also attend the Desktop Summit if possible.
Germán and Ryan - will relay the board's recommendations to the membership committee about renewal and expiration of membership.
Karen - Will take over discussions to take over ownership of some GNOME related domains.
Karen - Will follow up with LojaGeek.
Karen - Will contact people to try and push forward the organization of Boston Summit.
- Emailed boston-social, talked to Walter Bender, emailed Jonathan Blandford.
Karen - Will follow up with Debian about their usage of the GNOME logo.
- Emailed with Stefano Zacchiroli, left it that GNOME needs to decide whether it wants to permit this new combined logo use.
Karen - Will follow up with cedwards regarding CiviCRM contract.
- After some tracking down of the status of the communications, cedwards sent email to get discussions with Claudian moving again.
Karen - Will email Marina to let her know that the board has approved funds for the next year of the Women's Outreach fund, ccing Board.
- emailed on 7/13
Karen - Will follow up with LojaGeek again.
Karen - Will follow up with Stefano to discuss use of combined Debian/GNOME mark and caution stopping further use until agreement is settled on.
- emailed and talked on phone
Karen - Will update the contact information in the webpage to add information with respect to fraudulent checks.
- contacts page edited.
Karen - Will follow up with John and get more information about GNU Mobile.
Og - Update the blog and planet to highlight that people are expected to sign and follow the GNOME Code of Conduct.
- As per Paul's recommendation, I have emailed Vincent to ask him what his idea is for doing this.
- Still have not heard back from Vincent Untz.
- Still on ToDo.
Og - To look into Google Checkout as an annual payment option for FoG.
- Still on ToDo.
Paul - Will work with Gil Forcada from guifi.net and gnome-marketing to define the best way for organizations like guifi.net to participate in the GNOME community. Not many replies from the community. Diego Urrelo will draft something more concrete for gnome-marketing to determine the best name and process for managing this. There was a discussion on the mailing list and a few good ideas, Diego will wrap them up and send them again for further comments.
Paul - Will follow-up with Board to read the Advisory Board fees for small businesses proposal, ask for feedback and set a date to vote by.
Paul - To finish the Privacy Policy, get review from James Vasile, etc.
Paul - To review Justin's email about updating trademark agreements and email the marketing team for feedback.
Rosanna - Will apply for the GNOME credit card.
Rosanna - Automate the process of entering PayPal information into GnuCash.
Ryan - To look into running a survey for foundation members about the Desktop Summit.
Ryan and Emmanuele - will talk to the other members of the GTK team about the co-location.
Shaun - Will lead the GNOME Foundation IRC meetings.
Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the Desktop Summit.
Stormy - Take care of GnuCash automation. Taken over from Paul & Behdad.
Stormy - to ask LWN if they can automate it with gnome.org addresses
All board members - To review and comment Brian's April 14th proposal regarding better organizing earmarked fundraising.
All board members - Review the received bids for GUADEC 2012.
Unowned - To find a way to automate the process of exporting results from internal review process and email it to the board.

New Action Items

ACTION: Ryan will send Montreal Summit announcement draft for foundation-list/foundation-announce to the board-list for review.
ACTION: Shaun to send a draft of the Desktop Summit survey questions to board-list for review.
ACTION: German will contact the GObject Introspection hackfest organizers and make sure things are going smoothly.
ACTION: Bastien to send a third draft of the announcement to the board-list.
ACTION: Karen to e-mail Max about the decision on the GNOME.TW domain renewal.
ACTION: Ryan to ask Hubert Figuiere about gnome.ca status and eventual migration under the Foundation's GANDI account.
ACTION: Bastien to send a mail to the sysadmins to migrate the domain under the Foundation's GANDI account.
ACTION: Brian to research the insurance policy for further discussion.
ACTION: Karen to reply to Marc Ruiz' request on using the GNOME logo on his blog.
ACTION: Stormy to reply to Canonical's email about the UbuntuOne store.
ACTION: Karen to talk to cedwards for his availability.
ACTION: Karen to talk to Owen about refining the "terms" of the contract, whether for sysadmins

Discussed on the mailing list

Events
- Completed providing a statement for the Desktop Summit press release.
- Planning for the GObject Introspection hackfest.
- Discussion about a Portland or Boston Summit.
- Planning for a GNOME presence at FSCONS.
- Bastien provided an update about his talk at COSCUP in Taiwan.
- Planning for getting feedback from Foundation membership about The Desktop Summit, and how soon to plan another one.
Finances
- Canonical provided a payment of $1,341.88 as a result from income receiving from the UbuntuOne Music Store.
- Jeff Fortin asked if the board could help with fund raising for the PiTiVi project.
- Marc Ruiz asked if he can use the GNOME logo on his blog.
Other
- Bastien provided an updated draft for "GNOME OS".
- The board is discussing opportunities to collaborate on Software Freedom Day with Fred Muller.
- FreeWear provided a royalty report for July, 2011.
  - No merchandise sold this month.
- Discussion about whether The GNOME Foundation should we get the Non Owned and Hired Auto insurance coverage for an additional $150 per year.
- Ryan and Bastien have been discussing ways to improve the meetings.

FoundationBoard/Minutes/20110906 (last edited 2011-10-18 13:44:58 by EmmanueleBassi)