Minutes for Meeting of April 12th, 2011

Next Meeting

  • April 26th, 2011

Attending

  • Bastien Nocera
  • Brian Cameron
  • Emily Chen
  • Og Maciel
  • Paul Cutler
  • Rosanna Yuen

Regrets

  • Germán Póo-Caamaño
  • Andreas Nilsson

Missing

Recurring Items

  • Review past action items.
  • Did each person update their action items?
  • Approve and make sure that minutes of last meeting were published to foundation-announce and foundation-list.
  • Make sure to use gobby server for better minute taking.

New Items

  • GNOME 3 Release Hackfest and GNOME.Asia Update
    • The event went really well. People felt it really added to the GNOME 3 launch.
    • Having the event in India made GNOME.Asia feel much more like an international event since the previous three GNOME.Asia events were all in eastern Asia.
    • A lot of local people from India were very enthusiastic to learn about GNOME and interested to get involved.
    • There seems to be some significant interest in setting up GNOME Users Groups in India.
    • Emily mailed the GNOME.Asia Status Report to the board.
    • GNOME.Asia is starting to plan where and when the next GNOME.Asia event will be held. A call for bids planned for this fall to determine this.
    • ACTION: Emily will contact Allan Day to announce the best photo competition on www.gnome.org.

  • Marketing Contracts
    • The contracts are now completed.
    • ACTION - Paul will work with Allan Day and Sumana Harihareswara to get the marketing contracts signed.

  • LGM Funds
    • Germán finished the bookkeeping for the LGM Funds.
    • The board decided to move forward with dispersing funds to LGM, paying them the $25,002.24 (USD) that The GNOME Foundation has been holding for them.
    • The board decided to no longer manage funds for external organizations. It is too much work, especially now that there is more of an interest for GNOME projects to get more involved with fund raising.
  • GIMP / a11y / GStreamer / Banshee Funds
    • The GNOME Foundation holds money for these projects currently. The board decided to organize a meeting between these teams to determine how to best manage handling the money going forward. For example:
      • Other GNOME projects may want money to be held. Need to determine a reasonable mechanism for allowing projects to enter/exit this program.
      • Need to decide rules for how the money should be managed. What happens with funds that are not spent for extended periods of time, for example? For example, GIMP has only spent their funds once to attend a LGM conference. The GIMP money is just accumulating.
      • The accounting burden is non-trivial, and an accountant probably needs to be hired. How should this be managed?
    • ACTION: Brian will touch base with the GIMP organizers to find out their plans for the GIMP money.

    • ACTION: Brian & Og to coordinate a fund raising meeting with the GStreamer, a11y, GIMP, and Banshee teams. Will draft an agenda.

  • Starting 2012 GUADEC Call for Bids.
    • ACTION: Brian will draft an 2012 GUADEC Call for Bids email based on previous ones.

    • ACTION: Emily will contact the guadec-list and gugmeisters mailing lists to encourage people to get involved with GUADEC 2012 planning.

  • Boston Summit
    • ACTION: Paul will email John (J5) Palmieri to find out what needs to happen for Boston Summit 2011 planning.

  • Advisory Board Meeting
    • The board decided the next Advisory Board meeting will be held on Tuesday, May 3rd.
    • ACTION: Emily will send out an email the the Advisory Board list letting them know the next meeting is scheduled for May 3rd.

  • Sumana Harihareswara requested $200 to pay for a press release marketing service on April 2nd No responses so far.
    • The board agreed to pay the $200.
  • JC Hulce asked to use the GNOME logo for "Gubuntu". What response should be given?
    • Permission only required if changes are made to the logo
    • Request is to use the GNOME "foot" logo and merge it with the Ubuntu logo would dilute the GNOME brand
    • ACTION: Bastien will reply"Gubuntu" organizers to and instruct about the fair uses of the GNOME brand.

  • Improving Communication With Canonical Update
    • Having trouble scheduling a meeting. Paul is currently working to arrange the meeting later this week.

Completed Actions

  • Bastien - To e-mail GIMP about changing their website, and procedure for donating.
  • Bastien - Will reply"Gubuntu" organizers to and instruct about the fair uses of the GNOME brand. This new action item was done shortly after the meeting.
  • Brian - Will finalize marketing contract with Allan Day and Sumana Harihareswara.
  • Emily - Will send out an email the the Advisory Board list letting them know the next meeting is scheduled for May 3rd. This new action item was done shortly after the meeting.
  • Emily - Will contact Allan Day to announce the best photo competition on www.gnome.org. This new action item was done shortly after the meeting.
  • Paul - Will write a response to Joanie Diggs to discuss how to move forward regarding receiving GNOME a11y funds. This will instead be taken care of by planning a Fundraising meeting.
  • Paul & Andreas - Will raise their concerns regarding allowing GNOME projects joining the Conservancy.

Status of action items

  • Andreas - Will follow up with Andrew Savory from LiMo to see if relevant information from their GTK+ study can be made more public. (will ping again).

  • Andreas - To ask Kat if she can reach out to the gnome-de@gnome.org mailing list about finding local German volunteers to help with the Desktop Summit 2011. (will ping again)

  • Andreas - Will look into the possibility of a Desktop Summit design where the facade is more neutral.
  • Andreas - Will blog a Desktop Summit status report.
  • Andreas - Will discuss with Ryan Lortie providing support contracts for GTK+.
  • Andreas - Will look into planet.gnome.org header to see if we can add a link to see news.gnome.org. This will help more readers to hopefully notice IRC meeting.
  • Bastien - Will try to find people who can consolidate the feedback about the Texas Instruments Zoom2 device to provide back to Texas Instruments.
  • Bastien - Will take over the internal review process task from Diego Urrelo (hopefully he can automate it).
  • Bastien - To find a way to automate the process of exporting results from internal review process and email it to the board.
  • Bastien - To discuss the use of badges (a-la Creative Commons, last.fm page colors, or PSN badges).
  • Bastien - To talk to Olav Vitters about using bugzilla to track Friends of GNOME post card sending.
  • Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
  • Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
  • Bastien - Will reach out to Dave Richards from the City of Largo to plan for a hackfest there.
  • Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo.
  • Brian - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
  • Brian - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them. Taken over from Jorge.
  • Brian - Will follow up with the lawyers to discuss what would be involved to provide liability protection like what the Conservancy provides and to see if they have any perspective about whether the GNOME Foundation should allow GNOME projects to join Conservancy.
  • Emily - Follow by email about vote for the options for how to spend additional money after produced GNOME 3.0 Goodies.
  • Emily - Update Tracking ID for 112 Launch Party Packages. Tracking from
  • Germán - To discuss with GNOME Hispano about them handling GNOME Foundation money in Euros (€).
  • Germán - To track if the new method of boletos generates more or less money from Brazil.
  • Germán - To have a draft Fiscal Year Budget in October for the board to review.
  • Germán - Will provide an updated budget for review that we'll plan to send to foundation-list for community review.
  • Germán - Will assist with the GNOME 3 as a Foundation goal task and to help in getting the GNOME 3 as a Foundation Goal survey topics together. (Handing over to someone else.)
  • Og - Update the blog and planet to highlight that people are expected to sign and follow the GNOME Code of Conduct.
    • As per Paul's recommendation, I have emailed Vincent to ask him what his idea is for doing this.
    • Still have not heard back from Vincent Untz.
    • Still on ToDo.

  • Og - To look into Google Checkout as an annual payment option for FoG.
    • Still on ToDo.

  • Paul - Will send an email to the foundation-list and the gnucash list seeking someone to take over the GnuCash automation. Taken over from Behdad Esfahbod.

  • Paul - To start work on next 2011 Annual Report ASAP (due start FY2012).
  • Paul - Will work with Gil Forcada from guifi.net and gnome-marketing to define the best way for organizations like guifi.net to participate in the GNOME community. Not many replies from the community. Diego Urrelo will draft something more concrete for gnome-marketing to determine the best name and process for managing this. There was a discussion on the mailing list and a few good ideas, Diego will wrap them up and send them again for further comments.
  • Paul - Will follow-up with Board to read the Advisory Board fees for small businesses proposal, ask for feedback and set a date to vote by.
  • Paul - To finish the Privacy Policy, get review from James Vasile, etc.
  • Paul - To review Justin's email about updating trademark agreements and email the marketing team for feedback.
  • Paul - Will put together an email to Canonical regarding working towards improving relations.
  • Paul - Set up a phone call with the right people at Canonical, the GNOME Foundation board and/or GNOME release team to discuss how to improve relations.
  • Rosanna - Will apply for the GNOME credit card.
  • Rosanna - Automate the process of entering PayPal information into GnuCash.

New Action Items

  • Brian - Will touch base with the GIMP organizers to find out their plans for the GIMP money.
  • Brian - Will draft an 2012 GUADEC Call for Bids email based on previous ones.
  • Brian & Og - To coordinate a fund raising meeting with the GStreamer, a11y, GIMP, and Banshee teams. Will draft an agenda.

  • Emily - Will contact the guadec-list and gugmeisters mailing lists to encourage people to get involved with GUADEC 2012 planning.
  • Paul - Will work with Allan Day and Sumana Harihareswara to get the marketing contracts signed.
  • Paul - Will email John (J5) Palmieri to find out what needs to happen for Boston Summit 2011 planning.

Discussed on the mailing list

  • Events/Meetings
    • Planning for the GNOME 3 Hackfest and GNOME.Asia Summit in Bangalore, India.
    • Planning for the GNOME Foundation IRC meeting on April 6th.
    • Discussion about starting the GUADEC 2012 call for bids.
  • The board discussed concerns about letting GNOME projects join the Conservancy (SFC). The board feels that it would be better for GNOME projects to be associated with GNOME rather than other organizations like SFC. There is some concern about how to manage the additional accounting burdens associated with allowing GNOME projects to do separate fundraising. Perhaps this could be addressed by only allowing a certain number of projects to do fundraising per year.
  • Andrea Veri highlighted that the board elections will start in early May.
  • Louis Desjardins pinged the GNOME Foundation for status on LGM distributions.
  • Plans to distribute GNOME 3 DVD's.
  • Sumana Harihareswara requested $200 to pay for a press release marketing service.

FoundationBoard/Minutes/20110412 (last edited 2011-04-26 03:13:43 by BrianCameron)