Minutes for Meeting of September 30th, 2010
Next Meeting
- October 14th, 2010
Attending
- Bastien Nocera
- Brian Cameron
- Emily Chen
- Germán Póo-Caamaño
- Paul Cutler
- Rosanna Yuen
Regrets
- Og Maciel
- Stormy Peters (attending Grace Hopper Celebration of Women in Computing 2010)
Missing
- Andreas Nilsson
Recurring Items
- Review past action items.
- Did each person with action items send their status reports to the board list before the meeting?
- Approve and make sure that minutes of last meeting were published to foundation-announce and foundation-list.
- Make sure to start up the gobby server for better note taking.
- Update foundation.gnome.org website.
New Items
- Happy Release Day!
- GNOME 2.32 was released on September 29th.
- GNOME.Asia 2011 proposal
- Emily detailed plans that the GNOME.Asia community are making to organize a GNOME 3 Launch hackfest in conjunction with the GNOME 3.0 release in early April.
- Planning a 5 day hackfest + 1 day conference/Release Party.
- The GNOME.Asia organizers are having weekly IRC meetings for planning.
- Would like to host developers to work on the mechanics of the GNOME 3.0 release (developers, marketing team, release team) to help make the GNOME 3.0 launch successful.
- Currently researching venues in host countries.
- Planning to do a survey to find out if people from key teams are willing/able to attend.
ACTION: Emily to send the GNOME 3.0 Launch Hackfest survey to the board and work with Pockey to send to key participants.
ACTION: Emily to talk with other GNOME User's Groups to coordinate the possibility of there being a multi-city GNOME 3.0 Hackfest/Party.
- Collecting feedback about GUADEC.
- Feedback has been collected on a private Wiki page. Plan to make it public after doing some cleanup.
- Was apparently helpful for the Desktop Summit 2011 meeting.
- Would be a good topic for discussion on GUADEC mailing lists and other event planning lists.
ACTION: Paul to check GUADEC feedback page for spelling, and possible anonymity leaks.
- Om Chandra
- Om is the teacher of Ministry of Education, Youth, and Sport of Cambodia and an E-Learning Training Coordinator of Open Learning Program of Open Institute NGO who was wanting to work with us.
- Possibly interested in receiving GNOME related training.
- Emily continues to trade emails with Om to determine the best ways to help.
- Fiscal Year End
- Fiscal Year Budgeting Process.
Emily: Working on July & August expenses. Data has been imported into GnuCash.
- Emily will be on vacation from October 1-7, so she will not be able to work on this next week.
- Fiscal Year Budgeting Process.
- GNOME 3 as a Foundation goal -- discussion with membership
ACTION: Paul to follow-up with Og on status of the "GNOME 3 as a Foundation Goal" action.
- Board Peer Reviews
- Bastien needs information about how the past peer review was handled.
ACTION: Brian to send Bastien a link to past board discussion on how board peer review was managed.
ACTION: Stormy to add Bastien to LimeSurvey for board peer review.
- Stormy year end review
- Brian will start the review process by early next week.
- Reminder to board members - Employee Handbook feedback required by tomorrow.
- GNOME/FSF Meeting
- On Monday, September 27th Brian and Stormy met with Peter Brown from the FSF to discuss collaboration opportunities.
- A write-up of the meeting was sent to the board after the meeting.
ACTION: All board members please share your feedback on the GNOME/FSF meeting.
- Feedback for Nokia Proposal by Bastien.
ACTION: Bastien to update and flesh out what we expect from bids.
- Using Bugzilla of CiviCRM to track Friends of GNOME Postcards
- Concern: Bugzilla is open to hackers who are sending postcards, but hackers do not have logins to CiviCRM.
ACTION: Paul to follow up with Christer Edwards on using Bugzilla and CiviCRM to track Friends of GNOME Postcards.
ACTION: Stormy to follow up with Paul and Christer Edwards on some plans to enhance CiviCRM.
- Foundation IRC Meeting
- Need to assign a time/date and publish the agenda.
- If Og is not going to do this next week, then Paul will take care of it.
ACTION: Paul to ping Og to find out if he can organize the Foundation IRC Meeting in the next week.
- Annual Report.
- Now that the release notes are done, finishing the Annual Report is Paul's #1 priority.
- The release notes were missing some normal quality (like screenshots) because people are not helping to contribute and get things done, making Paul too busy. The Annual Report has also been suffering from a lack of help. How can we get more help to get things done without causing quality to suffer?
LWN & Friends of GNOME
- LWN and the GNOME Foundation reached an agreement to offer an LWN subscription to every Friend of GNOME subscriber!
Completed Actions
- Brian - Will finalize the Employee Handbook so the board can approve it by the end of next week.
- Brian - To send Bastien a link to past board discussion on how board peer review was managed. This new action was finished shortly after the meeting.
Og - Will create a new wiki page to explain the process for handling emails sent to security@gnome.org. This was completed as of August 3rd.
- Paul - To talk to Jonh Wendell to see how we can localize Friends of GNOME web site. (Og followed up with Jonh Wendell and there is not an easy way to do this at this time. Better to wait for the new GNOME.org with localization capabilities).
- Paul - Will send an email to the board to put together an agenda for a GNOME IRC meeting. (Complete - per my other action item need to move it to the wiki and schedule the meeting).
- Paul - Will look into finding contacts for additional GNOME.Asia sponsors. (Very old action item - a few months ago I talked to Novell's Taiwan office about contacts but didn't make real progress).
- Emily - Will send Om Chandra an email about whether there is still an opportunity for training or further cooperation.
- Rosanna - To find out how many donations The GNOME Foundation has had from Brazil in the past year by month.
- Stormy - To send the 2010 Q2 GNOME Quarter report to the Foundation list and announce as normal.
Status of action items
- Andreas - Will finish the Friends of GNOME revamp and find someone with proper javascript skills to help.
- Andreas - Follow up with Vincent Untz about creating a Philosophy page on the GNOME Wiki.
Andreas - Will follow up with Andrew Savory from LiMo to see if relevant information from their GTK+ study can be made more public.
- Andreas - Will get feedback for the Annual Report for Daniel Galleguillos.
- Andreas - Will find out if the GTK+ and WebKitGTK+ Hackfests need help fundraising.
- Andreas - To reach out to Ekaterina (Kat) Gerasimova to see if she wants to be the GNOME representative for the 2011 Desktop Summit and, if so, to invite her to the Desktop Summit meeting.
- Andreas - To take the GUADEC feedback and post it to a public wiki page.
- Bastien - Will try to find people who can consolidate the feedback about the Texas Instruments Zoom2 device to provide back to Texas Instruments.
- Bastien - To find contacts at HP who are working on GNOME with Palm OS.
- Bastien - Will take over the internal review process task from Diego Urrelo (hopefully he can automate it).
- Bastien - To find a way to automate the process of exporting results from internal review process and email it to the board.
- Bastien - To discuss the use of badges (a-la Creative Commons, last.fm page colors, or PSN badges).
- Bastien - To talk to Olav Vitters about using bugzilla to track Friends of GNOME post card sending.
- Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
- Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
- Bastien - Will create private Wiki page to sort ideas about how to better organize events like GUADEC.
- Bastien - Will reach out to Dave Richards from the City of Largo to plan for a hackfest there.
- Bastien - To write up a call for bids for Nokia proposal, and discuss the technology with people from Nokia.
- Bastien - Emailing with Nokia and GTK+/XI2 maintainers to further detail out the proposal of how to spend the money provided by Nokia. Major issues include the bug discussed on d-d-l and touch framework. Bastien gathering more information currently.
- Bastien - To talk to sysadmins about the GNOME IRC meeting, follow-up on Sept 16th.
- Brian - Get information about what should be in an "Employee Handbook". Draft approved by board. Now under review by the GNOME legal team.
- Brian - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
- Brian - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them. Taken over from Jorge.
- Brian - To send an email to discuss Stormy's bonus and salary process for 2011 with the board.
- Diego - Will send an updated "Día GNOME" article for the Annual Report.
- Germán - Will share the financial data that was provided to the advisory board to foundation-list.
Germán - Will follow up with Shaun McCance about how the board can help with his proposal for funding developer documentation. ONGOING: There will be a BOF on Developer Documentation at GUADEC + further conversation with Shaun might help to clarify what would be needed.
- Germán - Will help Paul put together the Financial Report for the Annual Report.
- Germán - Will update the Travel policy to cover the extra costs (such as visa, vaccinations, etc.) when the board requests that a representative attends an event on behalf of GNOME Foundation.
- Germán - Will write a template that people who fill out bids can complete that can be made public.
- Germán - To discuss with GNOME Hispano about them handling GNOME Foundation money in Euros (€).
- Germán - To track if the new method of boletos generates more or less money from Brazil.
- Germán - Will follow up with Murray about Ekaterina (Kat) Gerasimova helping with planning and possible "ack" as a sponsor.
- Germán - To have a draft Fiscal Year Budget in October for the board to review.
- Og - Will take over from Diego Urrelo the task to work Jonh to determine how Ronaldo Padula (Loja Geek Depto Comercial) should send profits to the GNOME Foundation and then work with Ronaldo to finalize arrangements. The Brasilian Free Software Association is likely to help us out here, on the plus side we will also be able to take "boleto" donations.
- A final contract was given to Ronaldo but he seems to be having problems understanding it. Will follow up with him in Portuguese to make sure there is no miscommunication.
- Og - Will assist with the GNOME 3 as a Foundation goal task and to help in getting the GNOME 3 as a Foundation Goal survey topics together.
Og - To help come up with a list of possible speakers for the GULEV Free & Open Source Software Conference 2010 in Mexico. Og got a recommendation from Miguel de Icaza who to invite Federico Mena.
- Og - Will start a discussion on the mailing list about how The GNOME Foundation wants to organize event planning for events that carry the GNOME brand.
- Og - Will read up on the "GNOME 3 as a Foundation Goal" discussion that has already taken place and will write something to be sent to Stormy for further discussion and feedback.
Paul - Will send an email to the foundation-list and the gnucash list seeking someone to take over the GnuCash automation. Taken over from Behdad Esfahbod.
- Paul - Will lead putting together the GNOME Annual Report.
- Paul - Will organize the next GNOME Foundation IRC meeting and create an agenda.
- Paul - Will work on 2010 Annual Report
- Paul - To fix the annual report: remove all TM in the GNOME logos, s/GNOME Asia/GNOME.Asia/g, use right font for GNOME logo.
- Paul - To start work on next 2011 Annual Report ASAP (due start FY2012)
- Paul - To work with Jonathan Blandford for the pants article in the annual report.
- Paul - Will follow up with Germán about the financial data for the Annual Report.
- Paul - Will work with Gil Forcada from guifi.net and gnome-marketing to define the best way for organizations like guifi.net to participate in the GNOME community. Not many replies from the community. Diego Urrelo will draft something more concrete for gnome-marketing to determine the best name and process for managing this. There was a discussion on the mailing list and a few good ideas, Diego will wrap them up and send them again for further comments.
- Paul - Update the blog and planet to highlight that people are expected to sign and follow the GNOME Code of Conduct.
- Paul - To make sure Board members have access to the Foundation blog. (Update as of August - all members who do not have blogs on blogs.gnome.org have access - working with the sysadmins to fix a bug).
- Paul - Will follow-up with Board to read the Advisory Board fees for small businesses proposal, ask for feedback and set a date to vote by.
- Paul - To finish the Privacy Policy, get review from James Vasile, etc.
Paul/Germán - Automate the process of entering PayPal information into GnuCash. Taken over from Behdad Esfahbod.
- Rosanna - Research the GNOME Guidestar website and update if necessary. Rosanna sent an update about the status of Guidestar, but work is still needed. Need to find someone to keep the website up-to-date.
- Rosanna - Will apply for the GNOME credit card. Status: Filled out initial application, have appointment next Wednesday with the bank to continue process.
- Rosanna - Will handle the purchase orders with Google for GIMP/GStreamer GSoC mentor payments as she has been doing it already for GNOME.
- Stormy - To schedule a meeting with companies that do consulting work with GNOME to start discussions on how we can help (how can we work together). Sent email. Got a couple of positive responses.
- Stormy - To follow up with Orbitz to find out if the GNOME Foundation can pre-purchase travel tickets. Tried to contact them several times. Exchanged emails to set up a time - they didn't respond to availability.
- Stormy - To add advisory board member roles to wiki.
- Stormy - To add the information she got about opening nonprofits in other countries to the wiki.
- Stormy - To follow up with Friends of GNOME post card senders to make sure they have sent them.
Stormy - Will follow up the GULEV Free & Open Source Software Conference 2010 organizers and provide them with a list of potential GNOME speakers in Mexico. Waiting on Og for the list.
- Stormy - To update the hackfest wiki pages to make it clear that we need detailed information about expenses included with proposals if they are asking for GNOME Foundation sponsorship.
- Stormy - Will confirm final cost of the Boston Summit.
- All Board Members - To review and finalize Stormy's year-end review feedback and bonus for 2010.
New Action Items
- Bastien - To update and flesh out what we expect from Nokia bids.
- Emily - To send the GNOME 3.0 Launch Hackfest survey to the board and work with Pockey to send to key participants.
- Emily - To talk with other GNOME User's Groups to coordinate the possibility of there being a multi-city GNOME 3.0 Hackfest/Party.
- Paul - To check GUADEC feedback page for spelling, and possible anonymity leaks.
- Paul - To follow-up with Og on status of the "GNOME 3 as a Foundation Goal" action.
- Paul - To follow up with Christer Edwards on using Bugzilla and CiviCRM to track Friends of GNOME Postcards.
- Paul - To ping Og to find out if he can organize the Foundation IRC Meeting in the next week.
Stormy - To add Bastien to LimeSurvey for board peer review.
- All Board Members - Please share your feedback on the GNOME/FSF meeting.
Discussed on the mailing list
- The GNOME Foundation announced hiring Christer Edwards as a new GNOME Foundation sysadmin.
- The board approved $3600 (USD) to cover travel costs for the Snowy hackfest (of which $1000 (USD) was sponsored by Google). This will be held at the Boston Hackfest November 5-8.
- The board approved providing $4,000 (USD) to cover 7º Forum @ ENSL (November 6-7) travel expenses.
- Día GNOME is planned at this year's Encuentro Linux (October 21-22). They requested $4,825 (USD) to cover expenses. The board approved covering these expenses.
- Google has agreed to sponsor $10,000 (USD) for the GNOME Women's Outreach program.
- China Standard Software Co., Ltd. (CS2C) has expressed an interest in sponsoring a GNOME project. Currently discussing opportunities with them.
- Bastien sent the board a proposal how to spend the money provided by Nokia and other board members have provided some comments.
- Putting together an agreement with the KDE community about how to handle the 2011 Desktop Summit. Plans are to manage things the same as they were handled for the 2009 Desktop Summit.
- Bryen M. Yunashko, on behalf of the openSUSE Community Board, extended an invitation to the GNOME Community to join them at the openSUSE Conference in Nuremberg, Germany October 20-23, 2010.
- Discussion about how to further improve the GNOME merchandising forms. James Vasile completed another round a review updates.
- Brian updated the draft GNOME Employee Handbook and asked the board to review.
- Stormy and Brian had a meeting with Peter Brown from the FSF to discuss opportunities for further collaboration.
- Discussion with the release team about GNOME 3.0 schedule plans.
- Discussion about the GNOME 2.32 Release Notes.
Jonh Wendell let the board know that Linux Mall (http://www.linuxmall.com.br) in Brazil is interested in selling GNOME branded merchandise.
- Planning for the Boston Summit.
- Discussion about how The GNOME Foundation should handle events that carry the GNOME brand but are not sponsored by GNOME. The GNOME Foundation would like to be kept in the loop about such activities.
- Assisting the Taiwan GNOME User's Group in setting up a GNOME domain.
- Trading emails with Om Chandara (the teacher of Ministry of Education, Youth, and Sport of Cambodia and an E-Learning Training Coordinator of Open Learning Program of Open Institute NGO who was wanting to work with us) to find out the best way to collaborate.
- Jim Herbsleb provided The GNOME Foundation with a report that we hope will have some impact in facilitating open source solutions in Health IT and asked the board to review it, and comments were provided.
Rosanna provided information about money received from Brazil in the past year, so that the board can decide whether accepting money via boletos makes good sense (since The GNOME Foundation would lose a percentage of the profits which would be a bit higher than the amount lost via PayPal donations).