Regular meeting of the GNOME Foundation Board of Directors, 12 May 2021, 15:00 UTC

Attending

Directors:

Non-directors:

Approve minutes of 14 April
The board acknowledges receipt of:
- Executive Committee minutes, dated 23 April 2021 [1]
- Finance Committee minutes, dated 22 April 2021 [2]
- Governance Committee minutes, dated 21 April 2021 [3]
- Felipe has left the Code of Conduct Committee and the Committee is looking for a new member
Announcements:
- Board elections have been announced, and will likely conclude on 24 June. 3 seats are up for election.
- Next meeting will be 9 June 2021 at 1500 UTC, and will be the final meeting of the current board.

Consent agenda:
- Minutes of 14th April approved
- Receipt of Executive Committee, Finance Committee and Governance Committee minutes acknowledged
- Board has noted that Felipe has left the CoC Committee and the Committee is looking for a new member
Executive Director's report
- Moving into conference season. LAS coming up next: opens tomorrow. Raised a good amount in sponsorship this year.
- Education Challenge wrap up - reports to Endless, certificates and questionnaires being sent out
- GUADEC - main schedule announced and call for BoFs, etc., have gone out
Financial report and 2020-21 operating budget
- Variance and balance sheet received by the board
- NET assets are $1.3 mil, including restricted funds. Gone down since last time. This means we have ~20 months of running at current staff and spending levels (so ~14 months at end of year).
- Difficulties in finding sponsors for conferences, but levels have picked up as sponsors are becoming more used to virtual conferences.
- Interest income has gone down due to lower interest rates.
- Added to internship expenses because of previously approved increase for Outreachy. GSoC "mentor stipend" is under internships as well.
- We're anticipating an income of $60k via conferences, planning to spend $20k
- VOTE: the board approves the presented operating budget for 2020-21
  - +1: Rob, Kat, Felipe, Federico, Allan (unanimous)

Philip joined for board-only discussion.

Present: Neil McGovern, Rob McQueen, Allan Day

Present: Neil McGovern, Rob McQueen, Shaun McCance, Rosanna Yuen

Discussed the budget for the remainder of the financial year. New proposed budget is essentially the interim budget with some event expenses added in.
Rob approved Neil to spend up to $10k on GUADEC (out of budget for the current interim operating budget, but will be included in the new operating budget for the current financial year).

Present: Kat Gerasimova, Felipe Borges, Philip Chimento, Neil McGovern, Allan Day

Reviewed ongoing tasks
- ACTION: Neil and Kat to review elections documentation prior to the next board election
Discussed a query we received regarding a potential conflict of interest with the Coding Education Challenge
- Concluded that there wasn't a conflict of interest in this specific case, but that additional transparency would have been beneficial
- ACTION: Neil to review the conflict of interest, with a view to enhancing transparency
ACTION: directors to be asked to complete the board self-assessment questionnaire before next board meeting