Foundation Board Minutes for Tuesday, May 22nd 2018, 18:00 UTC

Next meeting date Tuesday, May 29th 2018, 18:00 UTC

Attending

• AllanDay

• MegFord (planned early departure)

• DidierRoche

• CarlosSoriano

• NuritziSanchez

• CosimoCecchi

• NeilMcGovern (planned early departure)

• RosannaYuen

Regrets

• AlexandreFranke

Missing

Agenda

• LAS GNOME update (Nuritzi)

  • https://docs.google.com/document/d/1pn4guRjrxFzQz_oo8KwUy9ImRMVkjO6YJ11Mjev_opM/edit#

• Request for account deletion in GitLab for blocked user (Carlos)

• Permission for Rosanna to fly to and attend GUADEC (Nuritzi)
• GUADEC 2019 (Allan)

Deferred:

• Engagement Committee (Nuritzi)
  • Vote for charter and propose members

  • https://gitlab.gnome.org/Community/Board/issues/16

Minutes

Neil and Meg had left by this point in the meeting.

• LAS GNOME update (Nuritzi)
  • LAS GNOME is getting up to speed again. Nuritzi has shared a proposal document and budget.
  • There's been an internal bidding process
  • The current plan is to have it in Denver, September 6-9th
  • There's already some funds for LAS GNOME, due to sponsorship packages that have already been agreed
  • It's projected to run at a profit
  • ACTION: board members to review the proposal document, with a view to vote at next week's meeting

• Request for account deletion in GitLab for a blocked user (Carlos)

  • Carlos sent an email to board-list with details of this

  • Carlos is the only GitLab admin. He recently blocked a user for inappropriate behaviour. This means that the user can no longer log in to edit/delete their comments.

  • The user has subsequently sent a mail demanding that their posts be deleted. The user has made the case that this is their legal right (under Canadian law) and has threatened legal action.
  • Comments can only be deleted by an admin.
  • We have a prescedent that we don't delete posts that are stored on GNOME servers.
  • Allan - why don't we delete posts? Rosanna - data retention policies are part of our staff handbook, and are required for insurance purposes.
  • Didier - on gnome-fr forums, they offer to anonymise posts rather than deleting them (in order to preserve threads). Cosimo - isn't that what happens when a user account is deleted? Yes.
  • Cosimo - prefers that people can remove their account rather than deleting posts. Didier agrees with this. Allan is personally in favour but doesn't know what the legal requirements are.
  • ACTION: Carlos to offer to delete the account and anonymise the posts in the process.
• Permission for Rosanna to fly to and attend GUADEC (Nuritzi)
  • VOTE: approve Rosanna's travel to GUADEC 2018
    • +1 unanimous
• GUADEC 2019 (Allan)

  • https://gitlab.gnome.org/Community/Board/issues/51

  • The call for bids was announced a while ago, and we haven't received any bids.
  • If the Foundation provided better support, people might be more willing to hold GUADEC. This is something we should look into.
  • Can we return to a previous venue?
  • Can we partner with another organisation?
  • ACTIONS: do another mail out to foundation-list, go through the list in the issue