Foundation Board Minutes for Tue, May 16th 2017, 17:00 UTC

Next meeting date Tue, May 23rd 2017, 17:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170516

Attending

• Cosimo Cecchi
• Nuritzi Sanchez

• Shaun McCance

• Rosanna Yuen

• Neil McGovern

• Allan Day
• Jim Hall

Regrets

• Alexandre Franke
• Meg Ford

Missing

Agenda for 2017-05-16

• Elections
• GUADEC bid presentations

Minutes

• Elections
  • A reminder that whoever is planning to run again should send their candidacy soon
    • Deadline is the 25th
  • We should also send a reminder to candidates that they should be planning to arrive at GUADEC two days earlier
    • ACTION: Nuritzi to send out this announcement
• GUADEC bid presentations
  • Should we organize a meeting for all the bidding teams to present their bids to the Board?
  • Typically the decision of the winning bid is taken at GUADEC
  • Previously this did not need to happen before the conference, and could be done e.g. at lunch during GUADEC
  • ACTION: Allan to reach out to the organizing teams and let them know to prepare a presentation for GUADEC

Ongoing

This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

• GUADEC bid presentations
  • The Board would like to have the bidding teams present their bids at GUADEC to the Board, possibly during a lunch
  • 2017-05-16
    • ACTION: Allan to reach out to the bidding teams and let them know to prepare a presentation for GUADEC
• 2017 Elections
  • Deadline for announcing a candidacy is June 24th
  • 2017-05-16
    • ACTION: Nuritzi to send out a reminder to candidates that they should be planning to arrive at GUADEC two days earlier
• Foundation support for Flathub
  • 2017-05-09
    • The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
    • ACTION: Neil to connect to Luis
    • 2017-05-16 - Exact qestions to ask Luis are being worked up
• Hackfest process documentation
  • 2017-02-14
    • ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
  • 2017-05-02
    • Nuritzi will work on this by end of May, check in then
• Dropping dates in copyright claims on our websites
  • 2016-12-06
    • ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
  • 2016-12-20
    • Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
  • 2017-01-24
    • Alexandre reached out to Creative commons
  • 2017-02-28
    • Alexandre will try alternative channels
  • 2017-05-02
    • We got a reply, Alexandre to follow up
• Privacy campaign funds
  • 2016-09-27
    • Draft is out for the Board to review and give feedback
    • ACTION: Cosimo to try and form a committee to review internship proposals
  • 2016-10-26
    • We are aiming for an internship round in spring 2017

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.

• Owncloud shared calendar for the board
  • 2016-08-10
    • Cosimo tested creating an event, but with mixed results
    • ACTION: Cosimo to take it on from here

  • 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda

  • 2017-03-07
    • Neil is looking into a similar calendar so will take over
• Paypal Giving Fund
  • Alexandre suggested in december 2015 to get us enrolled in the program
    • That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
  • Zana tried to get us in sometime before may 2016, we never heard back.
  • 2016-09-06
    • ACTION: Zana to look into it
• Sysadmin fundraising levels and perks
  • 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
  • 2017-05-09
    • We can talk about this item at GUADEC
• Web page for prior pants winners
  • 2016-08-10, ACTION: Shaun and Allan to add the web page
  • 2017-03-07
    • Only missing the winner for one year, 2005
    • We can crowdsource the details and refinement of the bios/photos/etc
• Friends of GNOME
  • 2016-08-10
    • ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
  • 2017-03-07
    • Allan will pass this on to Neil, and connect him to Tobi

  • 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM

Ongoing but no director assigned

This section includes items which haven't seen an update in the last 30 days and have no Director assigned

Nice to have

This section includes items which we would love to see happen at some point but lack the time to effectively become reality

• Contract template for future use organizations for which we handle money
  • Kat to draft this
• Privacy policy for GNOME services

  • Current draft is at https://wiki.gnome.org/Foundation/Privacy

  • Sysadmin Team's NDA should also be covered when dealing with this item
  • Kat or Allan to write up the policy
  • Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software

Discussed on the mailing list

Completed actions

• Sri's email about StackExchange (Meg)

  • Feels more like a heads up and a great idea, but there's no action required from the Board at this point
  • 2017-05-09
    • ACTION: Meg to respond and acknowledge