Minutes for Tuesday, March 22th 2016, 20:00 UTC

Next meeting date Tuesday, March 28nd, 19:30 UTC

Attending

Rosanna Yuen
Alexandre Franke
Andrea Veri
Jeff F. T.
Ekaterina Gerasimova
Shaun McCance

Regrets

Cosimo Cecchi
Allan Day

Missing

Agenda

Next Advisory Board meeting planning
New meeting time for end of March
- Reference: https://framadate.org/hgr3LbGPv7UEbHTB

Ongoing:

Google Play account
Status of logo copyright
Meta-discussion on attracting new contributors
Sysadmin fundraising levels and perks
Trademark license agreement with Unixstickers
GUADEC 2017 call for bids

Minutes

Next Advisory Board meeting planning
- Rosanna sent a mail to the advisory-board mailing list
- Meeting proposed during the week of the 25th of April
- Three time slots on each of three days, awaiting availability from the Advisory Board members
New meeting time for end of March
- Reference: https://framadate.org/hgr3LbGPv7UEbHTB
- Proposed dates are:
  - Mondays from 19:30 UTC
- New schedule live from the next meeting (28th of March)

Ongoing

ED search update
- 2015-12-01, No news received in recent weeks, mostly because of holidays
- 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
- 2015-12-15 to 2015-01-12, No updates.
- 2016-01-19
  - Committee has completed interview with two final candidates
  - They should have a final answer/proposal to the board within a few weeks
- 2016-02-02, Expect more news this week - we'll start scheduling interviews soon
- 2016-02-09
  - Sri from the ED committee wants to present to the Board at next week's meeting
  - A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
- 2016-02-16, The ED Search committee converged on a single candidate
- 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
- 2016-03-14, Jonathan Blandford (jrb) has agreed to lead
Unixstickers
- 2016-02-02
  - Allan has an action item to follow up with this
  - Kat put some information on the agreements page for similar cases
- 2016-02-09, Allan drafted email - need to send that out
- 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
- 2016-02-23 (excerpts taken from the mailing list)
  - Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
  - 10% of the proceeds will be returned back as royalties
  - Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
- 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers
- 2016-03-08, Allan to ask who will pay for postage
- 2016-03-22
  - They'll pay for sticker postage
  - Allan's next task is to draw up a draft agreement for the board to vote on
Google ad grant
- 2016-02-02, Alexandre to follow up with the procedure to get registered
- 2016-02-09 to 2016-02-23, No updates
- 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google
Next adboard meeting
- 2016-02-09, ACTION: Shaun to send out email to find a good time for the meeting
- 2016-02-16, ACTION: Shaun to schedule the next meeting
- 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html
- 2016-03-22, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00002.html
tibit (from the mailing list)
- 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones
- 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo
- 2016-03-15, Action item for Alexandre to get back to Carl still pending
Bitcoins donations data
- Tobi is the only person with access to the Bitcoin donations data
- 2016-02-23, ACTION: Alexandre to get in touch with him about this
GUADEC 2017 call for bids
- 2016-03-15, Kat will take this over from Cosimo and will send something out within the next two weeks (Allan to help Kat out as well)
Conference sponsorships
- 2016-03-15
  - ACTION: Kat to adapt a contract from previous years' conference brochures
  - ACTION: Jeff to chase the companies for a second time after the pages (where the status of whether/which companies have been contacted is listed) are up to date

Ongoing but stalled (no discussions / actions since more than a month)

Google Play account
- 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
- 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer.
- 2015-12-15 to 2016-01-19, No updates.
- 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be
Status of logo copyright
- 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
- 2015-12-08 to 2016-01-19, No updates.
- 2016-02-02, Shaun will try to pick it up this week
Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion
- 2016-01-05, Item has been deferred.
- 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few

Ongoing but no director assigned

Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
- 2016-01-12, Awaiting for Andrea's reply
- 2016-01-19
  - Andrea replied back to Jeff
  - Jeff to bring the item back during any of the upcoming meetings
- 2016-02-23, Jeff un-assigned the action item from himself, no current assignee

Nice to have

Web page for prior pants winners
- Shaun and Allan to do this
Contract template for future use organizations for which we handle money
- Kat to draft this
Gifts situation
- Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service
- Christian to investigate
Licensing of artwork and visual assets
- Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow.
- Allan and Sri to draft guidelines and discuss withthe Engagement Team
Privacy campaign funds
- Previous plan was for Kat to propose privacy bounty T&C/rules for review
- Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
GNOME logo use by podiatrist - possible trademark infringement
- Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
Money raised for defense against Groupon
- Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
Logo usage for t-shirts
- Allan to carry on with the process and follow up and have some general guidelines written down for future cases
Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year)
- Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
Privacy policy for GNOME services
- Current draft is at https://wiki.gnome.org/Foundation/Privacy
- Sysadmin Team's NDA should also be covered when dealing with this item
- Andrea to write up the policy
gnome-software privacy issues
- Software sends information to third parties; could have legal implications for GNOME
- Allan to look at this
Photography policy for GNOME conferences
- Cosimo to draft a proposal to discuss on foundation-list

Completed actions

GUADEC contract with the local organization team
Daniel's plea for improving GNOME translation tooling (from the mailing list)
- 2016-03-15, ACTION: Allan to get back to Daniel