Minutes for Tuesday, March 1st 2016, 20:00 UTC

Next meeting date Tuesday, March 8th, 20:00 UTC

Attending

Rosanna Yuen
Alexandre Franke
Shaun McCance
Cosimo Cecchi
Ekaterina Gerasimova

Regrets

Allan Day
Andrea Veri
Jeff F. T.

Missing

Agenda

New meeting time
Adobe charitable donations
Unixstickers
Bitcoin wallet
Google ad grant

Ongoing:

Google Play account
Status of logo copyright
Meta-discussion on attracting new contributors
Sysadmin fundraising levels and perks
GNOME Arm Build servers
Tibit
(LOW PRIORITY) CiviCRM discussion
GUADEC Contract
Next Advisory Board meeting planning

Minutes

New meeting time
- Reference: https://framadate.org/hgr3LbGPv7UEbHTB
- Starting with the week of March 28th, we would like to choose a new meeting time, taking also into accounts dailyght savings kicking in
- All the Board members should fill in the survey
Adobe charitable donations
- 80-90% chance it's spam
- Phishing attempt, will ignore
Unixstickers
- Allan followed up and is now waiting to hear back to Unixstickers
Bitcoin wallet
- Account is on BitPay using friends@gnome.org
Google ad grant
- We need to join an organization called TechSoup (http://www.techsoupglobal.org/) in order to be recognized as a non-profit from Google
- ACTION: Shaun will ask his contacts about TechSoup

Ongoing:

ED search update
- 2015-12-01
  - No news received in recent weeks, mostly because of holidays
- 2015-12-08
  - 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
- 2015-12-15 to 2015-01-12
  - No updates.
- 2016-01-19
  - Committee has completed interview with two final candidates
  - They should have a final answer/proposal to the board within a few weeks
- 2016-02-02
  - Expect more news this week - we'll start scheduling interviews soon
- 2016-02-09
  - Sri from the ED committee wants to present to the Board at next week's meeting
  - A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
- 2016-02-16
  - The ED Search committee converged on a single candidate
- 2016-02-23
  - The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
Google Play account
- 2015-12-01
  - ACTION: Alexandre to follow up with the Release Team about this
- 2015-12-08
  - Alexandre mailed the Release Team today, still waiting for an answer.
- 2015-12-15 to 2016-01-19
  - No updates.
- 2016-02-02 to 2016-03-01
  - Release team did not come to an agreement/conclusion. Unclear what next steps should be
Status of logo copyright
- 2015-12-01
  - ACTION: Shaun to send out email to d-d-l with proposal
  - No news on this, action item from Shaun is still pending.
- 2015-12-08 to 2016-01-19
  - No updates.
- 2016-02-02
  - Shaun will try to pick it up this week
CiviCRM discussion (from 2015-12-15's minutes)
- ACTION: Jeff to pick the item up again in 2016
Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
- 2016-01-12
  - Awaiting for Andrea's reply
- 2016-01-19
  - Andrea replied back to Jeff
  - Jeff to bring the item back during any of the upcoming meetings
- 2016-02-23
  - Jeff un-assigned the action item from himself, no current assignee
Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion
- 2016-01-05
  - Item has been deferred.
- 2016-02-09 to 2016-03-01
  - Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few
  - https://etherpad.gnome.org/p/attracting-contributors-discussion
Unixstickers
- 2016-02-02
  - Allan has an action item to follow up with this
  - Kat put some information on the agreements page for similar cases
- 2016-02-09
  - Allan drafted email - need to send that out
- 2016-02-16
  - Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
- 2016-02-23 (excerpts taken from the mailing list)
  - Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
  - 10% of the proceeds will be returned back as royalties
  - Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
- 2016-03-01
  - Allan followed up and is now waiting to hear back to Unixstickers
GUADEC contract
- 2016-02-02
  - Kat will proceed adjusting the current draft to address the local oraganizer's requests
- 2016-02-16
  - Kat will follow up and send the contract to the ML, we can vote there if needed
- 2016-02-23
  - The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
Google ad grant
- 2016-02-02
  - Alexandre to follow up with the procedure to get registered
- 2016-02-09 to 2016-02-23
  - No updates
- 2016-03-01
  - Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google
Next adboard meeting
- 2016-02-09
  - ACTION: Shaun to send out email to find a good time for the meeting
- 2016-02-16 to 2016-03-01
  - ACTION: Shaun to schedule the next meeting
tibit (from the mailing list)
- 2016-02-23
  - ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this
  - ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)
ARM Build Servers (from the mailing list)
- 2016-02-23
  - ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first reaction. The Board can then follow up in case of need.
- 2016-03-01 (from the mailing list)
  - The GNOME Foundation received several ARM boards from Qualcomm
  - The Banani Pi manufacturers kindly offered some boards too but they momentarily appear to be out of stock with that specific board model though
  - The GNOME Foundation takes this chance to thank its hardware donors!
  - The item can be removed from the next meeting minutes ongoing section

Completed actions

Pending action items

Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
Shaun: GNOME logo use by podiatrist
- Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
Shaun and Allan to create a webpage for prior pants winners
Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
Kat to draft a contract template for future use organizations for which we handle money
Kat to propose privacy bounty T&C/rules for review
Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
- Sysadmin Team's NDA should also be covered when dealing with this item
Allan will look at gnome-software privacy issues from a legal standpoint
Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)