Minutes for Tuesday, February 16th 2016, 20:00 UTC

Next meeting date Tuesday, February 23th, 20:00 UTC

Attending

Rosanna Yuen
Alexandre Franke
Ekaterina Gerasimova
Shaun McCance
Cosimo Cecchi
Allan Day
Andrea Veri
Jeff F. T.

Regrets

Missing

Agenda

GUADEC Contract
GNOME.Asia budget
Outreachy
Next adboard meeting
Free software funding campaign
ED search update scheduling

Ongoing:

ED search update
Google Play account
Status of logo copyright
J-P Mengual's partnership request for accessibility work
Unixstickers
Meta-discussion on attracting new contributors?
CiviCRM discussion
Sysadmin fundraising levels and perks
Meta-discussion on attracting new contributors
Jeff reimbursement request (from the mailing list)
GNOME.Asia budget
Endless joining the AB
GUADEC contract
Google ad grant
Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
Julita's event in March
Next adboard meeting

Minutes

GUADEC contract
- We have dates, going to be announced soon. Board meeting 8/10 Adboard 8/11 Conference 8/12-8/14 Hackfests 8/15-8/17
  - Should send mail to announce adboard meeting at GUADEC!
- There are changes to the contract previously circulated
  - Not included a way to pay with cards
  - Not going to have a bank account
  - Going to provide a debit card for organizers to use
- Should reimburse with a donation the person advancing money for organization expenses
- What would LinuxTag EV pay for?
  - Workshops, collecting money for those
  - Insurance, equipment, etc
  - Venue
  - Keynote speakers
  - Events, car rental, coffee breaks
  - They would also collect the money from local sponsors, so it does not have to go through the US
- For card payments, we could use Square
  - We can register an account in the US, should also work in Europe
  - Should work over WiFi, only needs internet connectivity
  - Needs Android or iOS
  - We can discuss on the ML
- ACTION: Kat will follow up and send the contract to the ML, we can vote there if needed
GNOME.Asia budget
- What we did in previous year was that the Foundation advanced some money, and sponsor money was offset against that sum
  - Any sponsorship beyond that is available to the organizers to spend however they see fit
  - If no sponsorship up to that amount, it would be at a loss for the GNOME Foundation
- Minimum spending they would like so far: $10k on travel, $1k on food, $350 for a shuttle bus (to transport people to the venue), $500 for t-shirts
  - T-shirts are to be given away for staff, speakers, etc - not sold
  - Similar numbers to last year
- Kat's recommendation: assign the GNOME.Asia committee $13k.
  - VOTE: +1 Shaun, Kat, Cosimo, Andrea, Allan, Alexandre. Jeff abstained.
  - VOTE PASSED
  - ACTION: Kat will follow up with the organizers
Outreachy
- Vote passed on the mailing list, nothing to discuss
Next adboard meeting
- Allan put some notes together on how to conduct those meetings in the most productive way
  - https://wiki.gnome.org/FoundationBoardPrivate/AdvisoryBoard/RemoteMeetingPlanning
- ACTION: Shaun to schedule the next meeting
  - March or April? Let's pick a date in April, preferably towards the beginning
Free software funding campaign
- Mail from Diogo Campos about a Free Software campaign in Brazil
- He should probably talk to the individual maintainers of the modules he wants to be affected
- Does he already have the people that would do the work identified?
  - We can certainly advertise it, but that that's different than a full-on endorsement
  - Would probably like to see some more detail before advertising it, e.g. verify that it's legitimate
- People should feel free to reply to his message and ask questions
ED search update scheduling
- Special guest: Sri from the ED search committee
- Started in September, went through 7 candidates, now converged on a single candidate

Ongoing:

ED search update
- 2015-12-01
  - No news received in recent weeks, mostly because of holidays
- 2015-12-08
  - 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
- 2015-12-15 to 2015-01-12
  - No updates.
- 2016-01-19
  - Committee has completed interview with two final candidates
  - They should have a final answer/proposal to the board within a few weeks
- 2016-02-02
  - Expect more news this week - we'll start scheduling interviews soon
- 2016-02-09
  - Sri from the ED committee wants to present to the Board at next week's meeting
  - A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
- 2016-02-16
- The ED Search committee converged on a single candidate
Google Play account
- 2015-12-01
  - ACTION: Alexandre to follow up with the Release Team about this
- 2015-12-08
  - Alexandre mailed the Release Team today, still waiting for an answer.
- 2015-12-15 to 2016-01-19
  - No updates.
- 2016-02-02
  - Release team did not come to an agreement/conclusion. Unclear what next steps should be
Status of logo copyright
- 2015-12-01
  - ACTION: Shaun to send out email to d-d-l with proposal
  - No news on this, action item from Shaun is still pending.
- 2015-12-08 to 2016-01-19
  - No updates.
- 2016-02-02
  - Shaun will try to pick it up this week
CiviCRM discussion (from 2015-12-15's minutes)
- ACTION: Jeff to pick the item up again in 2016
Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
- 2016-01-12
  - Awaiting for Andrea's reply
- 2016-01-19
  - Andrea replied back to Jeff
  - Jeff to bring the item back during any of the upcoming meetings
Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion
- 2016-01-05
  - Item has been deferred.
- 2016-02-09
  - Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few
  - https://etherpad.gnome.org/p/attracting-contributors-discussion
Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)
Unixstickers
- 2016-02-02
  - Allan has an action item to follow up with this
  - Kat put some information on the agreements page for similar cases
- 2016-02-09
  - Allan drafted email - need to send that out
- 2016-02-16
  - Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
GNOME.Asia budget
- 2016-02-02
  - Kat volunteers to help them to write a proper budget, and then go from there
- 2016-02-09
  - No updates.
- 2016-02-16
- Kat will follow up with the organizers communicating the Board assigned the GNOME.Asia committee $13k
GUADEC contract
- 2016-02-02
  - Kat will proceed adjusting the current draft to address the local oraganizer's requests
- 2016-02-09
  - No updates
- 2016-02-16
  - Kat will follow up and send the contract to the ML, we can vote there if needed
Google ad grant
- 2016-02-02
  - Alexandre to follow up with the procedure to get registered
- 2016-02-09
  - No updates
Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
- 2016-02-02
  - Cosimo to draft an agreement and then we can move the vote on the mailing list
- 2016-02-09
  - No updates
Julita's event in March
- 2016-02-09
  - ACTION: Shaun to contact her about the event being approved
- 2016-02-16
  - No updates.
Next adboard meeting
- 2016-02-09
  - ACTION: Shaun to send out email to find a good time for the meeting
- 2016-02-16
  - ACTION: Shaun to schedule the next meeting

Discussed on the mailing list

Outreachy sponsorship for one GNOME intern for the May 2016 round
- For the current round of Outreachy all the four GNOME interns will be sponsored by other orgs: two by Red Hat, one by Endless, and one by the FSF.
- VOTE: approve 6.5k, these funds are going to be used if there are strong candidates, who are not covered by dedicated sponsorship for GNOME from other organizations
- VOTE: +1 unanimous
- VOTE PASSED

Completed action items

Pending action items

Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
Shaun: GNOME logo use by podiatrist
- Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
Shaun and Allan to create a webpage for prior pants winners
Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
Kat to draft a contract template for future use organizations for which we handle money
Kat to propose privacy bounty T&C/rules for review
Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
- Sysadmin Team's NDA should also be covered when dealing with this item
Allan will look at gnome-software privacy issues from a legal standpoint
Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)