Minutes for Tuesday, January 5th 2016, 20:00 UTC

Next meeting date Tuesday, 12 January, 20:00 UTC

Attending

• Jeff F.T.
• Cosimo Cecchi
• Rosanna Yuen
• Alexandre Franke
• Ekaterina Gerasimova
• Allan Day

• Shaun McCance

Regrets

• Andrea Veri

Missing

Agenda for Jan 5

• Statement of support for the SFC's campaign
• Drew Adams' question regarding SCALE
• J-P Mengual's partnership request for accessibility work
• Sysadmin fundraising levels and perks
• Meta-discussion on attracting new contributors?
• GNOME logo use as avatar

Ongoing:

• ED search update
• Google Play account
• Status of logo copyright
• CiviCRM discussion
• Sysadmin fundraising levels and perks

Minutes

• Statement of support for the SFC's campaign
  • Discussed on the mailing list, all in support
  • Delegated to the Engagement team
• Marc Dunivan and Drew Adams' questions regarding SCALE
  • Do we have a presence at SCALE and Ubucon lately? Not that we know of. We used to have volunteers attending SCALE and manning a booth there some years ago, but they moved into different states/countries now.
  • SCALE is 21st of January, too late for this year
  • Need to recover and revamp the north-american Event Box (engagement team to evaluate the gear that it needs now)
  • Need local people to step up (hi, foundation-list!) to make this initiative happen again
  • ACTION: Allan to get back to Drew and Adam saying we can't pull off a booth now, but we can send stickers/promo materials and we're interested for the future
• J-P Mengual's partnership request (for accessibility work)
  • What would the partnership concretely entail?
  • We can definitely support them in promoting their crowdfunding campaign
  • They are a for-profit company, it looks like the role they want to have is to manage how the development work happens
  • We don't want to be collecting money for a for-profit company
  • Need clarification on what they mean exactly with URLs exchange
  • ACTION: Cosimo to get back to them
• Sysadmin fundraising levels and perks
  • Same amount, or bigger (or lower) amount than the previous fundraiser?
    • We are in a different situation than 2010, would we be able to raise as much?
      • The previous figure of 40k sounds like a really hard sell nowadays.
      • The tricky part if aiming high (or higher) is it looks bad if we don't hit it
    • The idea is to raise money from new companies, such as hosting companies, but it's a large task and needs connections from inside those companies (hi, foundation list?)
  • We can always do with more help. An alternative approach could be to request sysadmin time from our sponsors?
    • General feeling it would be good, but probably needs training, or it would feel alien to the community
  • ACTION: Jeff to talk to Andrea and Patrick to get a good estimation of how many hours per week we would routinely need to keep things going, then we could try to aim for a specific number that covers e.g. a full year
• GNOME logo use as avatar
  • Precedent of the "I am GNOME" logo, which was semi-officially recommended as a badge/avatar during 3.0 days
  • Probably we should have clearer guidelines about when to use or not the logo, and redirect people to the "I am GNOME" logo for that purpose
  • Further discussion deferred

Ongoing:

• ED search update
  • 2015-12-01
    • No news received in recent weeks, mostly because of holidays
  • 2015-12-08
    • 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  • 2015-12-15
    • No updates.
  • 2015-12-22
    • No updates.
  • 2015-01-05
    • No updates.
• Google Play account
  • 2015-12-01
    • ACTION: Alexandre to follow up with the Release Team about this
  • 2015-12-08
    • Alexandre mailed the Release Team today, still waiting for an answer.
  • 2015-12-15
    • No updates.
  • 2015-12-22
    • No updates.
  • 2015-01-05
    • No updates.
• Status of logo copyright
  • 2015-12-01
    • ACTION: Shaun to send out email to d-d-l with proposal
    • No news on this, action item from Shaun is still pending.
  • 2015-12-08
    • No news still. Action item is still pending.
  • 2015-12-15
    • No news still. Action item is still pending.
  • 2015-12-22
    • No news still. Action item is still pending.
  • 2015-01-05
    • No news.
• CiviCRM discussion (from 2015-12-15's minutes)
  • ACTION: Jeff to pick the item up again in 2016

Discussed on the mailing list

• Paypal giving fund
  • Alexandre proposed to evaluate the "Giving Fund" program at Paypal
  • The program allows charities to get more exposure and to receive donations without transaction fees

Completed actions

• DX hackfest in January 2016
  • ACTION: Kat to get back to Philip
• Endless design hackfest
  • ACTION: Cosimo to communicate the to the travel committee about the extra budget and to process the requests quickly because of time constraints
  • ACTION: Allan to communicate to the other designers involved in the hackfest to get travel requests in ASAP
  • ACTION: Cosimo to communicate to Endless organizers for publicity on the hackfest

Pending action items

• Marc Dunivan and Drew Adams' questions regarding SCALE
  • Allan to get back to Drew and Adam saying we can't pull off a booth now, but we can send stickers/promo materials and we're interested for the future
• J-P Mengual's partnership request
  • Cosimo to get back to them
• Sysadmin fundraising levels and perks
  • Jeff to talk to Andrea and Patrick to get a good estimation of how many hours per week we would routinely need to keep things going, then we could try to aim for a specific number that covers e.g. a full year
• Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
• Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
• Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
• Shaun: GNOME logo use by podiatrist
  • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
• Shaun and Allan to create a webpage for prior pants winners
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)

  • Sysadmin Team's NDA should also be covered when dealing with this item
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)