Minutes for Tuesday, December 22nd, 2015, 20:00 UTC

Next meeting date Tuesday, 5 January, 20:00 UTC

Attending

• Allan Day
• Cosimo Cecchi
• Rosanna Yuen
• Alexandre Franke
• Ekaterina Gerasimova
• Jeff F.T.

Regrets

• Shaun McCance

• Andrea Veri

Missing

Agenda for Dec 22

• DX hackfest in early 2016
• Endless design hackfest sponsorship
• General discussion about attracting contributors?

Ongoing:

• ED search update
• Google Play account
• Status of logo copyright

Minutes

• Status of GUADEC and GNOME.Asia sponsorship brochure
  • 2015-12-08
    • (DONE) ACTION: Jeff to send out the brochures ASAP
  • 2015-12-15
    • Jeff sent out emails to various potential sponsors to get things rolling, but waiting on further news or coordination with conference organizing teams for next steps
    • Local organizing teams ought to prepare their own conference-specific brochures, hopefully at the beginning of the new year
    • ACTION: Jeff to review in the new year and chase up individual organizations.
  • 2015-12-22
    • No updates.
• Desktop summit taxes
  • 2015-10-27
    • (DONE) ACTION: Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes
  • 2015-12-08
    • No news yet. Call with the KDE team is expected soon.
  • 2015-12-15
    • Kat and Zana had a call with KDE and came up with a (new!) number: EUR 3411.47
    • ACTION: Zana to ideally send that out now
  • 2015-12-22
    • Wire was sent out already, item DONE
• Pam's reimbursement for trademark renewals
  • 2015-12-15
    • Trademarks were successfully renewed.
    • ACTION: Zana to review
  • 2015-12-22
    • Wire has been sent out, item DONE
• GIMP reimbursements
  • 2015-12-01
    • It's been sent, we're waiting to hear if there are any issues.
  • 2015-12-08
    • Still waiting to hear from bank if there are issues; no news is good news.
  • 2015-12-15
    • No news. Should be done if we don't hear bad things back from the bank.
  • 2015-12-22
    • item DONE
• DX hackfest in January 2016
  • VOTE: approve DX hackfest as an official hackfest. +1 Kat, Cosimo, Allan, Alexandre, Jeff. VOTE PASSED
  • Let's involve the engagement team to advertise this.
  • ACTION: Kat to get back to Philip
• Endless design hackfest
  • Endless will host it and put money towards travel
  • VOTE: approve the hackfest as an official hackfest and accept the sponsorship from Endless, with the GNOME Travel Committee processing the requests. +1 Cosimo, Jeff, Alexandre, Kat. Allan abstained.
    • VOTE PASSED
  • ACTION: Cosimo to communicate the to the travel committee about the extra budget and to process the requests quickly because of time constraints
  • ACTION: Allan to communicate to the other designers involved in the hackfest to get travel requests in ASAP
  • ACTION: Cosimo to communicate to Endless organizers for publicity on the hackfest

Ongoing:

• ED search update
  • 2015-12-01
    • No news received in recent weeks, mostly because of holidays
  • 2015-12-08
    • 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  • 2015-12-15
    • No updates.
  • 2015-12-22
    • No updates.
• Google Play account
  • 2015-12-01
    • ACTION: Alexandre to follow up with the Release Team about this
  • 2015-12-08
    • Alexandre mailed the Release Team today, still waiting for an answer.
  • 2015-12-15
    • No updates.
  • 2015-12-22
    • No updates.
• Instagram filters in GNOME
  • 2015-12-08
    • Current implementation using original Instagram names
    • ACTION: Cosimo to follow up with Debarshi about whether he can change the names to be different
  • 2015-12-15
    • Updates about this item are available on the "Discussed on the mailing list" area
    • item DONE
• Status of logo copyright
  • 2015-12-01
    • ACTION: Shaun to send out email to d-d-l with proposal
    • No news on this, action item from Shaun is still pending.
  • 2015-12-08
    • No news still. Action item is still pending.
  • 2015-12-15
    • No news still. Action item is still pending.
  • 2015-12-22
    • No news still. Action item is still pending.
• CiviCRM discussion (from 2015-12-15's minutes)
  • ACTION: Jeff to pick the item up again in 2016

Pending action items

• DX hackfest in January 2016
  • Kat to get back to Philip
• Endless design hackfest
  • Cosimo to communicate the to the travel committee about the extra budget and to process the requests quickly because of time constraints
  • Allan to communicate to the other designers involved in the hackfest to get travel requests in ASAP
  • Cosimo to communicate to Endless organizers for publicity on the hackfest
• Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
• Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
• Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
• Shaun: GNOME logo use by podiatrist
  • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
• Shaun and Allan to create a webpage for prior pants winners
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)

  • Sysadmin Team's NDA should also be covered when dealing with this item
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)