Minutes for Tuesday, November 3th, 2015, 20:00 UTC

Next meeting date Tuesday, November 10th, 2015, 20:00 UTC

Attending

• Jeff F. T.
• Rosanna Yuen
• Cosimo Cecchi
• Allan Day
• Ekaterina Gerasimova
• Andrea Veri

• Shaun McCance

• Alexandre Franke

Regrets

Missing

Board meeting

• Adboard
  • next meeting
  • Previous meeting took place at the beginning of August, it's 3 months already
  • Possible agenda:
    • Q/A about the recently published annual report
    • Follow-ups to action items that some of the adboard members were curious about during GUADEC's meeting
      • Scott Reeves' question about Groupon's money
      • Wayland
        • ACTION: Kat to get in touch with people to invite someone to talk to the adboard about Wayland and GNOME
      • Debian about accessibility
        • ACTION: Cosimo to get in touch with the accessibility team about team's state of art
      • ED hiring update
        • What we expect to happen on this side
        • Status of the hiring process
  • Inviting Adboard members should first happen by mailing adboard list directly, then individual members
  • Possible meeting time should be sooner than usual Board meetings, probably too late for europeans
  • Possible date could be any day during the week starting on the 16th
  • Shaun will coordinate the adboard meeting until it happens
  • ACTION: Shaun to send an e-mail to adboard list with a proposed date, time and agenda
• Trademark renewals
  • VOTE: do not renew the old GNOME foot trademark: +1 unanimous
  • The renewal would cost around $1200
  • ACTION: Allan to reply back to Pam
• Trademark/legal requests backlog
  • Ubuntu GNOME trademark licence agreement
    • the board needs to review and agree the draft sent by Pam two weeks ago
  • "GNOME logo for a t-shirt" by A. Cojocaru

• Sysadmin sponsorship brochure & pitch

  • Review feedback on the draft
  • Coming up with perks
  • No updates on this item this week, Jeff is getting in touch with the Engagement Team as they're willing to help out

Deferred:

• Google Play account
• Instagram filters in GNOME: see email thread by the same name
• Conference sponsorship brochure
• Open items:
  • GIMP reimbursements
  • ED search
  • GUADEC
  • GNOME.Asia
  • Budget

Completed actions

• Allan to get back to Pam and check if there is an option to proceed with an unregistered trademark for the old GNOME foot that still protects the GNOME brand
• Allan: License agreement with ilovewhatido (completed last meeting)

Pending action items

• Advisory Board related:
  • Kat to get in touch with people to invite someone to talk to the adboard about Wayland and GNOME
  • Cosimo to get in touch with GNOME's accessibility team about team's state of art
  • Shaun to send an e-mail to adboard list with a proposed date, time and agenda for the next advisory board meeting
• Allan will send an email to the mailing list to vote on numbers for the conference sponsorships for 2016
• Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement the sponsorship brochure
• Allan to get back to Pam and check if there is an option to proceed with an unregistered trademark for the old GNOME foot that still protects the GNOME brand
• Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes
• Allan to take the sponsorship brochure forward, through the Engagement Team
• Allan to make the board should finalise the sponsorship levels and joint sponsorship discount, and email the organising teams for comment
• Allan: Ubuntu GNOME agreement followup with Pam
• Shaun: GNOME logo use by podiatrist
  • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
• Allan: Hellotux agreement
• Sri, Christian: Privacy funds hackfest
• Allan will follow up with Pam with the result of further discussion about the Ubuntu GNOME logo (include GNOME Shell + Control Center in the agreement with an option for the Board to review)
• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Christian to reach out to the ED Search committee and get some updates
• Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
• Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
• Create a webpage for prior pants winners (Shaun and Allan)
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation
• Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork