Minutes for Tuesday, October 27th, 2015, 19:00 UTC

Next meeting date Tuesday, November 3th, 2015, 19:00 UTC

Attending

Jeff F. T.
Rosanna Yuen
Cosimo Cecchi
Allan Day
Ekaterina Gerasimova
Andrea Veri (joined late)

Regrets

Shaun McCance

Missing

Board meeting

Desktop Summit 2011 taxes
- Kat looked over the paperwork and numbers again; still can't get the right numbers to match when we calculate
- 3.5% tax supposed to be somewhere but can't find mentions of that in the paperwork, or finding conflicting info
- ACTION: Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes
Trademark renewals: see Pam's mail from October 16th re the old vs new logo image
- Old logo was trademarked as a temporary measure until the newer logo became commonly used
- It also serves as a proof of prior art and seriousness in maintaining the mark
- Should we renew the old logo now?
- ACTION: Allan to get back to Pam and check if there is an option to proceed with an unregistered trademark for the old GNOME foot that still protects the GNOME brand
Replacing Christian Hergert and choose a new vice-chairperson
- Vice-president
  - Kat will take over vice-president duties for a few weeks until we have a full board again, then we'll call a vote for the new vice-president
Sysadmin sponsorship brochure & pitch (feedback on the draft, coming up with perks)
- We're running out of funds from the previous fundraising campaign launched to sponsor a part-time Sysadmin position
- Jeff prepared a draft and sent it to the Board: https://mail.gnome.org/mailman/private/board-list/2015-March/msg00036.html
- Needs finishing and some feedback from the Board to improve and finally launch it
- ACTION: Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure itself
Conference sponsorship brochure
- Not much back from the organising teams in the way of feedback
- We need to make a final call on the fee levels, at the very least.
- Generally agree platinum should be lower, since we haven't gotten any, but uneasy about increasing bronze/silver levels for GUADEC
- Kat will try to ask people at sponsoring companies what they think about numbers
- ACTION: Allan will send an email to the mailing list to vote on numbers for the conference sponsorships for 2016

Discussed on the mailing list

ilovewhatido.eu trademark license agreement
- It will last for two years
- 10% of net receipts (profits) will be donated to the foundation
- We should be sent a royalty report every 6 month by email
- VOTE: Approve a trademark license agreement for ilovewhatido.eu
  - VOTE: +1 Allan, Kat, Jeff, Cosimo
    - VOTE PASSED
  - Contract wording should be reviewed as it could be improved
Status of the GNOME Infrastructure and Sysadmin funds
- Andrea reported to the Board about the current status of the GNOME Infrastructure and the remaining assigned funds to the sysadmin position
- The GNOME Infrastructure has finally reached stability both in terms of reliability and uptime
- No service disruptions since GNOME hired a system administrator
- Sysadmin funds are however coming to an end after the Board assigned additional 5k USD from its budget back in January 2015 (https://mail.gnome.org/archives/foundation-announce/2015-January/msg00001.html)
- The Sysadmin sponsorship brochure original draft by Jeff is under Board's evaluation with higher priority

Completed action items

Allan to reply to Michael about GIMP reimbursements
Rosanna will take a look at the receipts and take action where she can on the GIMP reimbursements
Allan will send out the proposed conference sponsorship amounts to the local teams and ask for matching perks
Shaun will take a look early next week at Desktop Summit taxes (obsolete)
Jeff to continue the sponsors outreach & Annual Report shipping operation
- Jeff will send annual report without sponsorship brochures as it will be at least two weeks before we finalize sponsorship levels
Kat: trademark registration followup with Pam (completed, old)

Pending action items

Allan will send an email to the mailing list to vote on numbers for the conference sponsorships for 2016
Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure itself
- Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
Allan to get back to Pam and check if there is an option to proceed with an unregistered trademark for the old GNOME foot that still protects the GNOME brand
Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes
Allan to take the sponsorship brochure forward, through the Engagement Team
Allan to make the board should finalise the sponsorship levels and joint sponsorship discount, and email the organising teams for comment
Allan: Ubuntu GNOME agreement follwup with Pam
Shaun: GNOME logo use by podiatrist
Allan: Hellotux agreement
Allan: License agreement with ilovewhatido
Sri, Christian: Privacy funds hackfest
Allan will follow up with Pam with the result of further discussion about the Ubuntu GNOME logo (include GNOME Shell + Control Center in the agreement with an option for the Board to review)
Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
Christian to reach out to the ED Search committee and get some updates
Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website
Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
Create a webpage for prior pants winners (Shaun and Allan)
Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
Kat to draft a proposal for a privacy policy for review
Kat to draft a contract template for future use organizations for which we handle money
Kat to propose privacy bounty T&C/rules for review
Andrea to write the Privacy policy for GNOME services
Allan will look at gnome-software privacy issues from a legal standpoint
Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
Christian to investigate the GNOME gifts situation
Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork