Minutes for Tuesday, September 29th, 2015, 19:00 UTC

Next meeting date Tuesday, October 6th, 2015, 19:00UTC

Attending

• Shaun McCance

• Rosanna Yuen
• Cosimo Cecchi
• Christian Hergert
• Allan Day
• Jeff F. T.
• Ekaterina Gerasimova

Regrets

• Andrea Veri

Missing

Board meeting

• COLA increase paperwork for Rosanna
  • Missing some paperwork from Shaun still
• Funding Outreachy internships
  • Request to find one outreachy internship for $6.5k
  • Last year we gave $5.5k for one internship. This year would be $5.5k for the internship, $500 for travel and $500 for conservancy
  • We budgeted about that much for outreach
  • Marina is also asking whether she can ask other companies sponsorship for that very same or other GNOME slots on behalf of the foundation
    • Board unanimously agrees Marina should reach to those companies to ask for sponsorship
  • VOTE: commit to spend $6.5k on one internship via Outreachy, and ask if we can handle the $500 for the travel sponsorship instead of Outreachy handling it
    • +1 Shaun, Jeff, Allan, Christian, Kat, Cosimo
    • VOTE passed
  • ACTION: Kat to reply to Marina
• Rolling agenda
• GUADEC debrief
• Action items:
  • Trademark renewal (Kat)
    • Still ongoing
  • Ubuntu GNOME agreement follwup with Pam (Allan)
    • More movement today; there's a draft of a reply that Allan wants feedback on
  • HELLOTUX (Allan)
    • Ready to be sent. We got materials back from Pam and can be actioned
  • GNOME logo use by podiatrist (Shaun)
    • No progress
  • Logo usage for tshirts (Jeff)
    • No progress
  • Trademark-infringing swag (Cosimo)
    • Items were taken down, need to follow up if we want a trademark agreement
  • Freedesktop hackfests with Groupon money (Kat)
  • Privacy funds hackfest (Sri, Christian)
    • ACTION: Shaun to invite Sri to a future meeting to explain what he's thinking
  • ilovewhatido.eu (Allan)
    • Need to follow up
• Open items:
  • GUADEC 2016
  • Annual report
    • Done, need to send out to the website
    • Need to print copies and ship them out
      • Open question how to do that
    • Need list of people that need the report. Which ones require personalized letters?
    • Could use last year's report to evaluate how much it would be to ship it
    • ACTION (ongoing): Jeff to gather this data
  • ED search
  • Google Play account

Discussed on the mailing list

• ilovewhatido.eu
  • The people behind the ilovewhatido.eu store asked for permission to design, manufacture and sell GNOME-branded products through their online store
  • They intend to donate some of the profits back to the GNOME Foundation
  • The Board is going to evaluate the case and get back to them
• Alexandru Cojocaru is asking for permission to manufacture GNOME-branded t-shirts for the zazzle.com/freesoftwarelove shop
  • The Board is going to evaluate the case and get back to him

Completed actions

• Kat to write to Pam and ask to proceed with renewal
• Kat to communicate travel budget allocation to Travel committee
• Communicating position on regional domain names (Kat, Cosimo)

Pending action items

• Allan will follow up with Pam with the result of further discussion about the Ubuntu GNOME logo (include GNOME Shell + Control Center in the agreement with an option for the Board to review)
• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Christian to reach out to the ED Search committee and get some updates
• Cosimo to ask Karen about the trademark-infringing mousepads and report his findings to the mailing list
• Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
• Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website
• Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
• Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own contacts and record them on the wiki.
• Create a webpage for prior pants winners (Shaun and Allan)
• Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call on the 4th
• Allan to follow up with Oliver Propst on Anual Report
• Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a proposal to the board
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation
• Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
• Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin