Minutes for Tuesday, September 8th, 2015, 19:00 UTC

Next meeting date Tuesday, September 15th, 2015, 19:00UTC

Attending

• Shaun McCance

• Rosanna Yuen
• Cosimo Cecchi
• Ekaterina Gerasimova
• Christian Hergert

Regrets

• Allan Day
• Andrea Veri
• JF Fortin T.

Missing

Board meeting

• Funding request for release party.
  • Release party in Indonesia, request by Siska Iskandar
  • Siska's original request is $798. She's OK with the board funding less than requested.
  • General sentiment that we should support her
    • Funded $500 for GNOME Peru fest as prior art, but this does not have a proven track record
    • Kat: should probably assign $300-400 as a starting point
    • Shaun: might be worthwhile in the future to have marketing material boxes for this kind of events
    • South America and Asia are less keen to have event boxes because the communities are smaller and more tight. Also shipping costs are much higher - would be almost as much as the box itself
      • Then we should have something on the Wiki for people to prepare one
      • Tried to engage Marketing team about this but didn't get much response
      • Engagement team should reach out to Julita, Siska, Emily, etc what they would find useful in a box like that
      • ACTION: Rosanna will ask the engagement team after we're done with the Annual Report.
    • VOTE: allocate $350 to the release party. +1 Cosimo, Shaun, Christian, Kat
      • VOTE PASSED
  • Action items:
    • GNOME logo use by podiatrist (Shaun)
    • Logo usage for tshirts (Jeff)
    • Trademark-infringing swag (Cosimo)
    • Freedesktop hackfests with Groupon money (Kat)
    • Privacy funds hackfest (Sri, Christian)
      • Idea to get it rolled up with West Coast summit
      • Been on weekly calls with Sri for West Coast summit organization. Want to expand the scope of the conference to much larger and not exclusively tied to GNOME
      • Not sure if West Coast summit will be the best forum to do this given the expanded scope
      • Sri sent a proposal to the Board two weeks ago about the Summit, with a request for $2K funding attached
        • Not sure how much is going to be GNOME-centric after reading the proposal
        • Organizers are still focusing on finding sponsors and finding the right format
        • Sri's proposal does not have clear benefits for GNOME, so the request for Foundation money is a bit more dubious
          • We don't typically spinsor event organization for non-GNOME events (even though we sponsor people to attend)
          • Idea is also to expand companies investing in the GNOME platform
        • Christian's preference would be to do this as part of LPC, but that's proving to be difficult
        • Is it a conference targeted to developers or budget decision-makers then? That can change the scope of GNOME's involvement
        • General consensus that this conference is a great idea, but we don't have enough details to vote on funding
        • Rosanna: we could help with handling the money without charging an administrative fee
        • Shaun: would like to see a budget in any case before we vote on any funding request
        • ACTION: Shaun will write his thoughts and reply to Sri
      • No other concrete alternatives - we'll let this rest for a bit more
  • Open items:
    • GUADEC 2016
      • Another three weeks to send bids
      • Karlshrue team met last week - things are ongoing
      • Bern team haven't submitted an intention to bid yet
    • Annual report
      • Being proofread - waiting for Allan to come back for approval since he's the editor
      • Still on track to publish it before the end of FY
      • We'll put it on people's agenda much sooner for next year
    • ED search
      • Still waiting on committee to come back with candidates
      • Quick poke might get people moving
        • ACTION: Christian to poke ED search committee
          • Board is interested if more PR is needed, or if any involvement from board/community would help
          • Would like regular updates about state of things bi-weekly/monthly
    • Google Play account
      • Javier from release-team followed up and volunteered to help
      • Out of board's hands at that point
    • Desktop summit taxes
      • Received information from KDE eV
      • ACTION: Rosanna to read the document once more and follow up

Pending action items

• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Christian to reach out to the ED Search committee and get some updates
• Cosimo to ask Karen about the trademark-infringing mousepads and report his findings to the mailing list
• Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
• Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website
• Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
• Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own contacts and record them on the wiki.
• Create a webpage for prior pants winners (Shaun and Allan)
• Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call on the 4th
• Allan to follow up with Oliver Propst on Anual Report
• Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a proposal to the board
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation
• Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
• Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin