Minutes for Tuesday, July 20th, 2015, 17:00 UTC

Next meeting date, Wednesday 05th of August, 10:00 AM CEST, GUADEC

Attending

• Shaun McCance

• Ekaterina Gerasimova
• Cosimo Cecchi
• Christian Hergert
• Rosanna Yuen
• Jeff Fortin
• Allan Day

* Old board members attending

• Sriram Ramkrishna
• Tobias Mueller
• Karen Sandler

Regrets

• Old board members
  • Marina Zhurakhinskaya

Missing

Board meeting

• Trademark-infringing swag (mousepads)

  • http://amazon.co.uk/Abstract-Designer-Colourful-Anti-Slip-Compatible/dp/B0080CYAD8/

  • A quick Google image search returns no other occurrences on the web at first glance
  • Mark is distorted, does not follow brand guidelines and is not associated with GNOME.
  • The use of the logo on the mouse pad has potential for confusion because it's related to computers. On the other hand, it's not actively marketed as a "GNOME mousepad" by the seller, just a picture among other choices
  • Even though we do not have a trademark registered in UK, we are still covered under UK law
  • Two ways to approach:
    • Ask to use a different logo (i.e. lose association with GNOME)
    • Ask to associate it closer with GNOME (ie respecting the trademark guidelines)
  • General consensus on the mailing list seemed to be that we need to enforce the trademark in this case
  • If we deem this an acceptable use we ought to have some sort of licensing agreement; what about royalties
  • Contact the seller first; if it doesn't work, contact Amazon as a last resort
  • Need to be very careful about how we contact the seller, there is no such thing as a casual contact over a trademark issue
  • ACTION: Cosimo to follow up about possible future actions and send a proposal to the board
• GIMP expenses for tent, camera, LGM 2015 attendance
  • References:

    • https://mail.gnome.org/mailman/private/board-list/2015-July/msg00052.html

    • https://mail.gnome.org/mailman/private/board-list/2015-July/msg00050.html

    • https://mail.gnome.org/mailman/private/board-list/2015-July/msg00048.html

  • No objections from any member of the Board, reimbursements can be processed

• GUADEC adboard meeting agenda (list thread - https://mail.gnome.org/mailman/private/board-list/2015-July/msg00094.html )

  • The usual duration of presentations is 10-20 mins, but in practice adboard members have the floor for however long they wish
  • The problem is getting confirmations of attendance of adboard members
    • ACTION: Jeff to pick up the phone and chase them down, forego email entirely. Might be tricky given how late this is
      • If not many attendees, position this as a short/small meeting (half day?), not a big one.
  • Current proposed agenda:
    • Wayland progress and timetable
    • xdg-app - Alex might not be able to come in to talk
    • Builder (maybe Christian could recycle some content from his keynote?)
    • Financial situation

    • Groupon resolution and report >> already covered in a previous adboard meeting, and this topic will come up as a subtopic of the financial report anyway

    • Executive Director search
      • Most important item on the meeting as it may serve as a "nip in the bud" for criticism re the amount of work done through the year?
    • Should it be a full or half day meeting?
      • General agreement that it needs to start before lunch, as the lunch is quite important when it comes to retaining adboard members. So the official answer is "We start during the morning, go to lunch, and then come back for some more discussions in the afternoon and if it ends early, it ends early and that's it."

• Annual Report plan of action & timeline

  • Not going to get done in time for GUADEC
  • Needs to be done soon after
  • ACTION: Allan to follow up with Oliver Propst
• Deferred until further mailing list discussion occurs from other board members (or missing info):
  • ED search
  • Discuss plans for reviewing salaries/hourly rates of employees/contractors

Discussed on the mailing list

• Travel committee budget for Apr-Sep 2015
  • Back in October the Board approved a budget of 6k USD, the amount was smaller than usual as the Groupon trademark infringement case was ongoing
  • A documentation hackfest is due to in September
  • VOTE: Allocate a budget of USD 6k to the travel committee for the period of Apr-Sep 2015
    • +1 Cosimo, Allan, Andrea, Jeff, Kat
    • VOTE PASSED
• VOTEs on invitations letters (for GUADEC participants needing a VISA) for GUADEC 2015
  • Pranav Kant, GSoC 2014 student, Co-Speaker with Markus Mohrhard, Foundation Member
  • Siska Restu Anggraeny Iskandar, GNOME.Asia 2015
  • Su Yunqiang, referred by David King
  • Julita Inca Chiroque, GNOME Peru organizer, previous GUADEC attendances
  • Alexander Patrakov, previous GUADEC attendances, contributions to ALSA and Pulseaudio
  • VOTE regarding all the three applicants as the requests were sent as a cumulative e-mail:
    • +1 Kat, Jeff, Andrea, Allan
    • VOTE PASSED
• GNOME at SCALE 14x
  • Drew Adams from the OpenSUSE Project reached out to the Board for organizing a possible GNOME booth at SCALE 14x
• GNOME Summit 2015
  • A room has been booked and announced by Colin Walters at MIT

  • https://mail.gnome.org/archives/foundation-list/2015-July/msg00033.html

• Code of conduct GUADEC 2015
  • The CoC for this year's GUADEC has been revised to include new code of conduct support team members

  • The CoC has been published on the GUADEC website at https://2015.guadec.org/code-of-conduct/

• New Ubuntu GNOME logo
  • A new logo has been asked for adoption by the Ubuntu GNOME team through Alfredo Hernández
  • The current logo is not compliant to the licensing guidelines as it includes a GNOME foot (within a blue circle) on its own which should only be used to represent GNOME itself
  • The Board is currently evaluating all the possible legal implications with the new logo and no decisions have been taken as of today
• GUADEC raffle, kindly sponsored by Endless Mobile
  • Endless will donate two computers for a raffle, one of these will be raffled between volunteers and the other between all the event participants
  • The Board would like to thank Endless and Cosimo for making all this happen!

Pending action items

• Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call on the 4th
• Annual report: Allan to follow up with Oliver Propst
• Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a proposal to the board
• GUADEC Adboard meeting

  • Jeff to reach out again to adboard members, past & present, to encourage them to talk to us at GUADEC

  • Allan to start drafting the agenda for that meeting through the mailing list
• Travel committee budget:
  • Allan to follow up and check on the status of the Boston/Montreal Summit
  • Cosimo to take the vote for the new 6k allocation for the 2nd half of this financial year to the mailing list
  • Rosanna to check that Andreas received the money for GUADEC accommodation
• Desktop 2011 taxes: Rosanna to request KDE e.V the annotated document (circling the relevant amounts and calculations leading up to the total etc.)
• Sri to forward the HELLOTUX brand use agreement to Pam for a first review
• Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Karen to write the Privacy policy for GNOME services
• Karen will look at gnome-software privacy issues from a legal standpoint
• Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Tobi to continue pursuing the fund collection in Europe

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Sri to investigate better uses of adsense/adwords on the GNOME websites
• Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
• Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
• Sri to investigate the GNOME gifts situation
• Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
• Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin