Minutes for Friday, March 13th, 2015, 17:00 UTC
Next meeting due on March 27th, 2015 at 17:00 UTC
Attending
- Ekaterina Gerasimova
- Rosanna Yuen
- Marina Zhurakhinskaya
- Jeff Fortin
- Sriram Ramkrishna
- Karen Sandler
- Andrea Veri
- Tobias Mueller
Regrets
Missing
Board meeting
- GIMP funds release request for advance travel reimbursement for LGM
- Alexandre Prokoudine suggested a possible format for the document he should provide the GNOME Foundation with in order to properly receive the funds in advance
Referenced e-mail is https://mail.gnome.org/mailman/private/board-list/2015-March/msg00097.html
- ACTION: Kat to reply Alexandre confirming the proposed format is fine
- Alexandre Prokoudine suggested a possible format for the document he should provide the GNOME Foundation with in order to properly receive the funds in advance
Sponsorship for GNOME Asia & GUADEC
- Simply need folks volunteering here to take the action of reaching out to adboard members that were not contacted by Andreas, or do we need something more substantial?
has "potential" and "contacted" sections https://wiki.gnome.org/GUADEC/2015/Sponsors
https://wiki.gnome.org/FoundationBoardPrivate/Fundraising and https://wiki.gnome.org/FoundationBoardPrivate/Fundraising/2014/Conferences - information from last year; could be privately shared as a new page with Andreas and Fabiana and anyone else who can help (the Wiki allows fine-grained acls on each of the hosted pages) so that we can coordinate reaching out and results with them
The board reaches out to the companies that are adboard members, and local organizers reach out to the others; but we shouldn't be a bottleneck, so we should ask Andreas & Fabiana for recommendations of people that might be interested in helping out/spearheading the fundraising for GUADEC
Ties into the work that Sri & Jeff wanted to accomplish "ASAP" for reaching out to adboard members; need to decide who phones who
- We should tap into Asia, a market with lots of demand for a Linux desktop, and find general sponsors as part of FOSS.Asia
ACTION: Jeff to get back to Fabiana & Andreas about what has been discussed here today
ACTION: Andrea to set up the permissions for the copied wiki pages under https://wiki.gnome.org/FoundationBoard/Resources/Private/Fundraising and https://wiki.gnome.org/FoundationBoard/Resources/Private/Fundraising/2014/Conferences
- Simply need folks volunteering here to take the action of reaching out to adboard members that were not contacted by Andreas, or do we need something more substantial?
- Discussion of answers to follow-up questions from Allan
- The Foundation can't commit any funds for the font at the moment
- We are already asking our advisory board for a lot, such as GUADEC sponsorship and system administration support
- Special meetings to go through the ACTIONS items list
- Having them through IRC like the past years should work
- ACTION: Jeff to find a suitable for everyone date and time and propose that on board-list
DEFERRED:
- Review action items in kanban board, for completeness and status
- Anyone interested in special "drain the swamp" task-review meetings for this?
- Deferred until further mailing list discussion occurs from other board members (or missing info):
- ED search
- Discuss plans for reviewing salaries/hourly rates of employees/contractors
- NDA for sysadmins (for the privacy policy)
- "Brochure for prospective sysadmin sponsors"
Discussed on the mailing list
- GIMP Libre Graphics Meeting 2015
- Michael Schumacher requested if it's actually possible to receive travel reimbursements in advance for one participant
- The Board agreed that is possible at certain conditions
- Statement that the money will only be used for this purpose
- Ticket receipts will be provided to the Board
- No VISA or reimbursed amount not completely used will be returned
Status of GNOME Foundation's Level 2 verification at StartCom
- Level 2 verifications for both Andrea and Organization's accounts at StartSSL were renewed
- Foundation's address has been updated on the SSL certificates to reflect the new location
- SHA2 certificates have been issued
- Gobby instance
- With the move to the Etherpad, the Board has agreed the Gobby instance is ready to be decommissioned
- Brochure for prospective sysadmin sponsors
- Jeff is putting together a brochure to be sent out to possible sponsors for the sysadmin funds
- The brochure will include a list of goals / improvements that have been achieved during the past two years
- The brochure will also provide information and details about why having a paid System Administrator provides an overall improvement to the whole GNOME Project and community
Pending action items
- Kat to reply back to Alexandre Prokoudine confirming the proposed format for requesting travel reimbursements for LGM in advance is fine
Jeff to get back to Fabiana & Andreas about what has been discussed today about GUADEC sponsorships
- Andrea to set up the permissions for the copied Fundraising-related wiki pages
- Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
- Jeff to call back and find out what the phone inquiry which asked for Stormy is about
- Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
- Kat to create a private wiki page on the web services accounts holders and passwords
- Allan and Kat decided to go for a private git account instead for security reasons
- Kat to draft a proposal for a privacy policy for review
- Kat to draft a contract template for future use organizations for which we handle money
Kat to propose privacy bounty T&C/rules for review
- Karen to write the Privacy policy for GNOME services
- Karen will look at gnome-software privacy issues from a legal standpoint
- Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
- Tobi to continue pursuing the fund collection in Europe
Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
- Sri to investigate better uses of adsense/adwords on the GNOME websites
- Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
- Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
- Sri to investigate the GNOME gifts situation
- Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork