Minutes for Friday, February 13th, 2015, 17:00 UTC

Next meeting due on February 27th, 2015 at 17:00 UTC

Attending

Ekaterina Gerasimova
Rosanna Yuen
Marina Zhurakhinskaya
Jeff Fortin
Sriram Ramkrishna
Karen Sandler
Tobias Mueller

Regrets

Andrea Veri

Missing

Board meeting

Update about the privacy money progress
- https://wiki.gnome.org/Foundation/PrivacyProject2015
- A team has been assembled, comprising of Federico, Hubert and Spidler
- A number of tasks have been identified for bounties and the details are being finalised
- This will be a multi-round process, with the first round of bounties being close to a releasable state
- ACTION: Kat to propose privacy bounty T&C/rules for review
Entering an agreement with the WHS
- Questions have been resolved and the agreement has been re-sent to the Board
- Board to review agreement and vote on the mailing list
Calling for Sponsors for GNOME.Asia Summit
- Call for papers will go out shortly
- Time to contact potential sponsors
- GUADEC and GNOME.Asia organisers have started coordinating joint sponsorships amounts
- We should ask the organizing team of GNOME Asia & GUADEC (including Emily) to tackle the small and numerous sponsors
- The board could contact the usual big sponsors (Google, RHT, etc.) after coordinating with the organizing teams on that
- ACTION: Kat to coordinate between the local GUADEC/GNOME.Asia teams and the board to figure out who will contact which sponsor
Desktop Summit 2011 taxes
- KDE e.v. reached out to us as they have had to pay more taxes relating to the Desktop Summit in 2011
- The paperwork is in German and it is not clear to the board what it actually says
- ACTION: Kat or Karen to reach out to KDE to confirm what is going on
Responding to a phone inquiry asking to reach Stormy Peters
- Seems to be about GNOME rather than the person
- ACTION: Jeff to call back and find out what the phone inquiry which asked for Stormy is about
Sysadmin sponsorship
- Proposal to create a sponsorship brochure/proposal to show to potential sponsors
  - Document should have numbers (perks and sponsorship levels etc.)
  - Include the great work that has been done and needs to be done continuously, plus improvements
- A three-paragraph proposal may be a better idea as it is not an event
  - Can be just text
  - Example for Outreachy: https://wiki.gnome.org/Outreachy/Admin/InfoForOrgs/Proposal
- ACTION: Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
Promotional GNOME artwork does not explicitly state license
- Most of the artwork may be under LGPL (this is unclear)
- We get implicit permission to use the artwork when it is submitted
- CC0 may be a better license as it's actually possible to compaly with it when printing stickers
- ACTION: Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork

Discussed on the mailing list

GUADEC meeting at FOSDEM
- The GUADEC 2015 organization team met a few Board representatives during FOSDEM
OEM distribution with Gnome
- Narcis Garcia got in touch with the Board communicating a hardware wholesale company will start shipping with Ubuntu GNOME on old computers having no OS pre-installed
Former GNOME Foundation Member Clytie Siddall passed away
- The Board organized a joint press release with the Debian Marketing Team in order to honor Clytie's memory and contributions
Mid-point payments to outreach interns
- VOTE: send payments to interns for whom corresponding funds have arrived
  - +1 Marina, Tobi, Jeff, Karen, Kat
- VOTE: send payments to interns whose corresponding funds have not arrived after those funds arrive
  - +1 Marina, Tobi, Jeff, Karen, Kat, Sri
ED search meetings
- The Board to have a special meeting to proceed with the hiright process for a new executive director for the GNOME Foundation
- Meeting happened on 2015-02-11
GUADEC organization team update
- The venue has been confirmed and the official dates will be announced the upcoming week
UN (United Nations Special Rapporteur for Freedom of Expression) call for comment on cryptography and freedom of expression
- The UN has made a call for comments on encryption and anonymity: http://www.ohchr.org/EN/Issues/FreedomOpinion/Pages/CallForSubmission.aspx
- The GNOME Foundation strongly cares about the privacy of its users and acknowledged a statement in support of encryption and anonymity online

Completed actions

Pending action items

Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
Jeff to call back and find out what the phone inquiry which asked for Stormy is about
Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
Kat to create a private wiki page on the web services accounts holders and passwords
- Allan and Kat decided to go for a private git account instead for security reasons
Kat to draft a proposal for a privacy policy for review
Kat to draft a contract template for future use organizations for which we handle money
Kat to propose privacy bounty T&C/rules for review
Kat to coordinate between the local GUADEC/GNOME.Asia teams and the board to figure out who will contact which sponsor
Kat or Karen to reach out to KDE to confirm what is going on
Karen to write the Privacy policy for GNOME services
Karen will look at gnome-software privacy issues from a legal standpoint
Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
Tobi to continue pursuing the fund collection in Europe
Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
Sri to investigate better uses of adsense/adwords on the GNOME websites
Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
Sri to investigate the GNOME gifts situation
Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork