ED Search meeting minutes for Friday, February 11th, 2015, 17:00 UTC

Attending

• Ekaterina Gerasimova
• Rosanna Yuen
• Marina Zhurakhinskaya
• Jeff Fortin
• Andrea Veri
• Sriram Ramkrishna

Regrets

• Karen Sandler
• Tobias Mueller

Missing

ED Search meeting

• We should be having a hiring committee
• Job description to be done jointly by the board and hiring committee?
• Do we have a list of names we can consult already?
• How many people should be in the committee? 5 or 7 (odd number required)
• Sri points out we should check who is subscribed to the engagement-private

• Previous committee members: http://calcifer.org/notes/2010/12/executive-director-hiring-committee.html

• The idea is involving people from many different companies to represent the Advisory Board as a whole
• How much should the committee members be a part of the current community vs extended (partners, emeritus members) community? Are we interested in asking the involvement on the committee to any "extended community" member?
• No more than 1/3rd of the committee should be from the same company? Same as for the board
• Any Board member going to be joining the committee? last time we had one member which was ideal as this person was able to report back to the Board and knew Board's policies and procedures. Who should be that liaison?
• Should we ask advisory board for recommendations and to let us know if they would like to be on the committee?
  • Yes, do that, ask them to respond within a week; hold off on asking anyone above
• What should we discuss with the advisory board in a meeting?
  • ED search
  • conferences
  • sponsorships
  • privacy campaign update
• ACTION: Sri to draft a mail to the adboard list to gather some feedback and give them a week to respond with suggestions or volunteer themselves
• ACTION: Jeff to send a quick reply to foundation list to let them know we've had a special meeting today. Minutes will follow in the upcoming days.
• ACTION: Kat to email the adboard to schedule an adboard meeting

Pending action items

• Sri to draft a mail to the adboard list to gather some feedback and give them a week to respond with suggestions or volunteer themselves
• Jeff to send a quick reply to foundation list to let them know we've had a special meeting today. Minutes will follow in the upcoming days.
• Kat to email the adboard to schedule an adboard meeting