Minutes for Friday, January 09th, 2015, 17:00 UTC

Next meeting due on January 23th, 2015 at 17:00 UTC

Attending

• Ekaterina Gerasimova
• Rosanna Yuen
• Marina Zhurakhinskaya
• Jeff Fortin
• Andrea Veri
• Karen Sandler
• Tobias Mueller
• Sriram Ramkrishna

Regrets

Missing

Board meeting

• Funding - quick status check on:
  • Ecosystem (re)mapping
  • Adboard outreach
    • Around 20 companies involved in the last 10 years
    • The Board is looking to expand our Advisory Board membership base
      • Karen points out how hard it is to reach out companies asking for funds when there is no existing connection (effort expended versus posible gain is too high). Also the wrong person reaching out on our behalf can also be detrimental
      • Karen also states the fact even without a successful response by a specific company, it's another way to touch base with an external entity and contacts that might be willing to support the GNOME Foundation
    • Discussions with startups reveals that those who are server-intensive are looking for good desktop tooling, it's something GNOME is lacking in and Mac OS X has a lot of traction in.
      • Opportunity to crowdsource outreach, which may turn into fundraising opportunities, to whoever people in our community that attends startup-gatherings types of events all around the world - imagine if we were hundreds doing that
      • At least in Portland, GNOME is a very well recognized brand, 7/10 times it needs no explanation; similar story among developers in some venues in NYC; we have a strong brand
      • A different approach than traditional door-knocking fundraising, more about getting those actors involved and interested in our activities...
      • Idea for a mixed approach where we have a 70% effort on maintaining current adboard relationships at various touch points, and 30% new outreach etc.?
      • Idea to have highly technical and popular "GNOME ambassadors"? Already have a couple of qualified volunteers
  • Sysadmin sponsorship
    • VOTE: Assign 5K of general funds as a buffer to cover sysadmin work for coming months while funding for it is being sorted out
      • +1 from jeff, marina, karen, sri, tobi (andrea abstains)
• Sitrep on deal with WHS for funds in Europe and countries following the IBAN convention
  • The core issue is the "outgoing payments" (payments they make on our behalf) needing to be included in the file export/report; it would be possible but a lot of work for them?
  • Entering this agreement would create some more work/complexity when it comes to annual reports
  • ACTION: get back to them, explain that the export is necessary, and ask for some form of documention wrt outgoing payments?
• Review action items in kanban board, for completeness and status

  • See Board of Directors board on https://tasks.gnome.org

  • Access is granted based on the credentials of your GNOME Account
• ED search
• Deferred until further mailing list discussion occurs from other board members (or missing info):

  • Reviewing and harmonizing our logos & trademark guidelines wrt ®, ™, etc.

  • Discuss plans for reviewing salaries/hourly rates of employees/contractors
  • Trademark defense campaign has ended and been a success: start looking for all the possible ways to employ the gathered amount to make GNOME better
  • GNOME Privacy project (what to do with the remaining funds): hackfest? internships?
  • NDA for sysadmins (for the privacy policy)

Discussed on the mailing list

• Builder fundraiser launched (http://www.hergert.me/blog/2014/12/29/fundraiser.html)

Completed Actions

• GUADEC 2015 Sponsor Brochure Draft: Jeff to mail Fabiana back with the result of Board's vote

Pending action items

• GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together, ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money
• Karen to write the Privacy policy for GNOME services
• Karen will look at gnome-software privacy issues from a legal standpoint
• Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Tobi to continue pursuing the fund collection in Europe

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Sri to investigate better uses of adsense/adwords on the GNOME websites
• Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
• Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
• Sri to investigate the GNOME gifts situation