Minutes for Friday, December 19th, 2014, 17:00 UTC

Next meeting due on January 9th, 2015 at 17:00 UTC

Attending

• Ekaterina Gerasimova
• Rosanna Yuen
• Marina Zhurakhinskaya
• Jeff Fortin
• Andrea Veri
• Karen Sandler
• Tobias Mueller

Regrets

• Sriram Ramkrishna

Missing

Board meeting

• GUADEC 2015 Sponsor Brochure Draft (if not resolved on the mailing list)
  • VOTE: +1 Karen, Marina, Tobi in the meeting, Kat, Jeff, Andrea by mailing list)
  • ACTION: Jeff to reply Fabiana back with the vote's result
• Status of adboard outreach
  • Need to either have the quarterly adboard meeting now soonish, or plan one for FOSDEM
  • What about having it at the upcoming FOSDEM?
    • Sri, Tobi, Karen, Kat will be at FOSDEM this year
    • Who from the Adboard might be there? Google and Red Hat, anyone else?
    • ACTION: Kat to send an invitation email for it this week
    • ACTION: Tobi (?) to figure out a time slot for it
  • Prospection: nothing to report yet: too late for the budget thing, but should send at least a happy holidays mail?
• (If time allows, and depending on the outcome of "Status of adboard outreach"): see if we need to assign a 5K of general funds to cover sysadmin work for year 2015 while adboard outreach is being sorted out?
• a 3000$ check was received from "The Howard Johnson Foundation"
  • the GNOME Foundation is expected to use the funds only within the US
  • Need to dig a little bit who these people are, and if they did donate to who they thought they were donating to?
  • Evaluate what we can use it on with the restrictions that come attached to the check
• Proposal to experiment with a Kanboard instance to keep track of our action items
  • Access is allowed to all Board members using their GNOME Account login
  • Ask Andrea or Jeff to grant the relevant ACL on the board
• Review pending action items
  • Review old minutes pending items (where?)
• Discuss plans for reviewing salaries/hourly rates of employees/contractors
• Deferred until further mailing list discussion occurs from other board members (or missing info):
  • GNOME Privacy project (what to do with the remaining funds): hackfest? internships?
  • NDA for sysadmins (for the privacy policy)

Discussed on the mailing list

• Grant and letter from The Howard Johnson Foundation
• Performance and salary reviews for employees and contractors
• Missing board-list archives for 2005-2006 and a few months of 2007
  • Mailman had a misconfiguration way back in 2005 and archives for these years were lost
  • Andrea is contacting Board members that were serving at that time to import them back into the GNOME Infrastructure
• Initial payments to the Outreach Program interns

Completed Actions

Pending action items

• GUADEC 2015 Sponsor Brochure Draft: Jeff to mail Fabiana back with the result of Board's vote
• GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together, ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money
• Karen to write the Privacy policy for GNOME services
• Karen will look at gnome-software privacy issues from a legal standpoint
• Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Tobi to continue pursuing the fund collection in Europe

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Sri to investigate better uses of adsense/adwords on the GNOME websites
• Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
• Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
• Sri to investigate the GNOME gifts situation