Minutes for Friday, October 31th, 2014, 17:00 UTC

Next meeting due on November 14th, 2014 at 16:00 UTC

Attending

• Ekaterina Gerasimova
• Rosanna Yuen
• Marina Zhurakhinskaya
• Jeff Fortin
• Andrea Veri
• Sriram Ramkrishna

Regrets

• Karen Sandler

Missing

• Tobias Mueller

Board meeting

• Adam Reviczky's GNOME volunteer work reference
  • Marina asked for some links as proof of Adam's contributions in the past (he stated that he started contributing way back in 2001)
  • Adam is a Foundation member since 14th January, 2010
  • The Board acks to provide Adam with a response about his past contributions on the GNOME Foundation
  • ACTION: Kat to reply to Jan (from hireright.com) with the e-mail she drafted on the list
• Groupon
• NDA for sysadmins (for the privacy policy)
  • NDA was sent to the list, received some feedback and it's ready to move along to the infrastructure team for review
  • ACTION: Kat to run it by our infrastructure team first, then run it by our lawyer
• Emma Stamm's proposal for a research project around nonprofit management
  • We need to check her timeframe; she should be aware that it might take months for some of the people she might want to interview to find the time.

  • Need to ask how her findings are going to be published (where/how and under what license - suggest CC license), need to see the info & consent forms

  • Participating in such study is only valuable if the findings are made public, but interviewees need to use their best judgement in discussing any challenges and not disclose private information
  • Many/most items she is asking for can be requested from the Engagement team or learned by reviewing the Foundation, Engagement, and other list archives; we could simply be facilitating her by pointing out to references
  • ACTION: Kat to reply to her
• Deferred until further mailing list discussion occurs from other board members (or missing info):
  • GNOME Privacy project
  • Karen's GUADEC 2014 travel expenses reimbursement (awaits forwarding of relevant mail thread)

Discussed on the mailing list

• GNOME event box at FSCONS
  • Box has been sent to FSCONS thanks to Tobi
• GUADEC 2015: Sponsor brochure draft review
• Employment reference request from Adam Reviczky

• Website privacy policy, a first draft has been published at https://wiki.gnome.org/Foundation/Privacy. Further modifications and reviews will follow in the near future.

Completed Actions

• Kat to reply to Jan (from hireright.com) with the e-mail she drafted on the list about Adam Reviczky's employment reference request

Pending action items

• Kat to follow-up with Emma Stamm about her research proposal
• Kat to forward the NDA for sysadmins to our infrastructure team first, then run it by our lawyer for final approval if no major objections will be raised
• GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together, ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money
• Karen to write the Privacy policy for GNOME services
• Karen will look at gnome-software privacy issues from a legal standpoint
• Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Tobi to continue pursuing the fund collection in Europe

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Sri to investigate better uses of adsense/adwords on the GNOME websites
• Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
• Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
• Sri to investigate the GNOME gifts situation