Minutes for Friday, October 10th, 2014, 16:00 UTC

Next meeting due on October 24th, 2014 at 16:00 UTC

Attending

• Ekaterina Gerasimova
• Rosanna Yuen
• Marina Zhurakhinskaya
• Jeff Fortin
• Karen Sandler
• Andrea Veri
• Sriram Ramkrishna

Missing

• Tobias Mueller

Board meeting

Congratulations to the GNOME Community for releasing GNOME 3.14 and the board thanks the community for all of their hard work.

• Groupon
• Thank you for a Philanthropist-level "Friends of GNOME" donation from Edward Swartz
  • Get as many signatures from boardees and hackers in the GNOME meetup in San Francisco in two weeks
  • Idea: do a few with board member signatures proactively at GUADEC
  • ACTION: Sri to email him to thank, say we're getting a gift together, ask about reasons motivating his great donation? And verify his mailing address.
• Vote on applying the GUADEC 2014 code of conduct to the GNOME Summit 2014
  • Concerns voiced about the eligibility for coverage/rights under the policy
  • Concerns about how enforceable it is and the pressure onto event organisers
  • The board discussed the policy and contemplated whether any redrafting was needed. The board had an animated discussion about whether a Code of Conduct was needed and if adopted whether the policy as used at GUADEC is the right policy to adopt. The board discussed what constitutes a social event under the policy and to what extent it is right to dictate people's actions in that context. Different board members had different views on all of these points.

  • Proposal to adopt the code of conduct as set forth at https://wiki.gnome.org/Events/Summit/2014/Conduct (adapted from GUADEC) for the upcoming GNOME Summit in Boston: (but not for future events yet, see below)

    • VOTE: +1 Marina, Jeff, Karen, Sri; -1 Kat; abstain Andrea
    • ACTION: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Travel requests:
  • BOSTON Summit: USD 600.00 for 1 person
  • GUADEC-ES: EUR 150.00 for 1 person
  • VOTE: allocating 6000$ for the travel committee as a budget for 6 months: +6 unanimous (Jeff, Kat, Karen, Marina, Sri, Andrea)
• Deferred until further mailing list discussion occurs from other board members (or missing info):
  • GNOME Privacy project
  • Karen's GUADEC 2014 travel expenses reimbursement (awaits vote from travel committee, and forwarding of relevant mail thread)

Discussed on the mailing list

• Reimbursement letter for Watson Sato
  • Statement of fact, no vote from the Board required
  • Letter was signed and sent on its way to Watson
• Code of Conduct for GNOME Summit
  • Marina proposed to make use of GUADEC's CoC for the upcoming GNOME Summit 2014 even (Boston Summit)

  • The full text of the Conduct is available at: https://wiki.gnome.org/Events/Summit/2014/Conduct

  • Objections were made as no explicit vote was ever made to approve the above Conduct to apply on all GNOME yearly events
  • Discussion and vote to happen on the meeting of 10th October, 2014
• OPW Travel allowance payments
• Unfreezing travel allowance reimbursements
  • Discussion and voting still happening on the mailing list

Pending action items

• GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together, ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money
• Karen to write the Privacy policy for GNOME services
• Karen will look at gnome-software privacy issues from a legal standpoint
• Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Tobi to continue pursuing the fund collection in Europe

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Sri to investigate better uses of adsense/adwords on the GNOME websites
• Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
• Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
• Sri to investigate the GNOME gifts situation