Minutes for Tuesday, August 15th, 2014, 16:00 UTC

Attending

Groupon
Final wording checks for updated Travel Policy
- Discussed, approved with minor changes.
- ACTION: Marina to update travel policy
Outstanding brand use requests
- need someone to take action/mail Carol Hanson re: "Permission request for Personal use of Gnome foot"
  - ACTION: Jeff to reply to her
- Julio Cesar Caraça's mail sent to licensing@ on 7 Jul 2014 20:05:14 -0700, titled: "Sharing an idea..."
Review "pending action" items from previous minutes, reassign old action items to new board members

GNOME and GitCafe cooperation
- Setting up a mirror of git.gnome.org as a first step
- Brainstorm for more ideas to improve our cooperation
GNOME PERU FEST 2014 reimbursement
Outreach administrativia fast-tracking
GNOME Privacy project (hub's offer, and the findings of SafetyTeam at GUADEC (see https://wiki.gnome.org/SafetyTeam/MeetingDocumentation)

Jeff to send the agenda to the adboard
Jeff to lead the efforts with parties that are interested in sponsorship to prepare a new text hopefully for the next meeting
- Marina will work with Jeff to shuffle around some paragraphs in the travel sponsorship policy to make it more clear
Marina checked with engagement team about re-sharing GNOME-related job offers from adboard members
Andreas to ask Karen and Pam how much we should disclose to the community about the ongoing discussion with Groupon
Andreas to put together a GNOME supporter card for our donors (obsolete)
Andreas, Joanie to draft thank you letters to our donors (obsolete)
Tobi will mention that we pay for LWN codes when sending the offer to donors
Tobi will implement that "no gift" on the FoG page also means no LWN subscription
Emmanuele to send Zana and Tobi an update on FoG donors gifts (obsolete)

Andrea to improve board's docs about what a Board member should know before participating to board's decisions and discussions
Kat to create a private wiki page on the web services accounts holders and passwords
- Allan and Kat decided to go for a private git account instead for security reasons
Kat to draft a proposal for a privacy policy for review
Kat to draft a contract template for future use organizations for which we handle money
Karen to write the Privacy policy for GNOME services
Karen will look at gnome-software privacy issues from a legal standpoint
Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
Tobi to continue pursuing the fund collection in Europe
Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
Sri to investigate better uses of adsense/adwords on the GNOME websites
Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
Sri to investigate the GNOME gifts situation
Zana to check the inventory of merch she has in storage (low priority)
Zana to look into brand usecontracts that she has on paper and scan them