Minutes for Tuesday, July 18th, 2014, 16:00 UTC

Next meeting

• Tuesday, July 25th, 2014, all day at GUADEC

Attending

• Ekaterina Gerasimova
• Rosanna Yuen
• Marina Zhurakhinskaya
• Andrea Veri
• Jeff Fortin
• Karen Sandler
• Sriram Ramkrishna

Regrets

• Tobias Mueller

Missing

Board Meeting Agenda

• Election of officers
  • President
    • Jeff
      • VOTE: +1 Marina, Kat, Sri; abstain Jeff, Andrea, Karen
    • Andrea
      • VOTE: +1 Marina, Karen; abstain: Jeff, Andrea, Kat, Sri
      • Jeff is the president
  • Vice president
    • Useful to have a president or vice president or CFO based in the USA for signing paperwork
    • Marina
      • VOTE: +1 Andrea, Jeff, Karen, Sri, Kat; abstain Marina
    • Marina is the vice president
  • Secretary (also discuss time period for publication of minutes)
    • Andrea
      • VOTE: +1 Kat, Karen, Marina, Sri, Jeff; abstain Andrea
    • Andrea is the secretary
  • Vice secretary
    • no nominations, ask Tobi
  • Treasurer
    • Kat
      • VOTE: +1 Karen, Marina, Sri, Jeff, Andrea; abstain Kat
    • Kat is the treasurer
• Finalizing the meeting time for the new Board
  • Friday and Thusdays are best days
  • 16:00 UTC on Friday is best
  • Re-evaluate when the daylight savings time comes in
• Monthly financial update
  • Monthly update
    • Many invoices paid.
    • All invoices for 2014 have been sent out. Additional income will only come from donations.
  • Planned spending
  • GNOME.Asia reimbursements (approx. $15000)
    • VOTE: +1 Marina, Jeff, Kat, Andrea
  • Accessibility campaign invoice $30000
    • VOTE: +1 Kat, Marina, Jeff, Andrea
  • OPW travel reimbursements
    • Suggestions
      • Reimburse interns without vote if all corresponding invoices are paid
      • Reimburse interns without vote if only the corresponding invoice is paid
      • Discuss at GUADEC in more detail
    • VOTE: reimburse USD 500 each to Brena Monteiro (Wikimedia) and Sara Mansouri (Mozilla) for travel to internship-related events?: +1 Kat, Marina, Karen, Jeff, Andrea

Discussed on the mailing list

• Privacy campaign
• Visa fees reimbursements
• Anti-harassment policy (a Code of Conduct for GNOME events)
• Funding for yearbooks
• Anti-harassment policy
  • The organisers proposed the same policy as for FOSDEM
  • Marina proposed a longer, more specific policy
  • VOTE: +1 Marina, Jeff, Karen, Andrea, Sriram; -1 Kat
• OPW travel reimbursement for Maja Frydrychowicz (Mozilla)
  • VOTE: +1 Marina, Karen, Jeff, Andrea, Sri, Kat
• Practice agreement for an intern's university
• Partnership opportunity for dotCSS
• GNOME Privacy Policy

Completed Actions

• Andreas, Joanie to draft thank you letters to our donors (obsolete)
• Andreas to ask Karen and Pam how much we should disclose to the community about the ongoing discussion with Groupon
• Kat to contact Karen and Pam about the trademark use request from Carol Hanson
• Marina to contact the GNOME.Asia local team on their current budget (done long ago)
• Rosanna to contact Emily about the state of the GNOME.Asia payment (done long ago)

Pending action items

• All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements
• Andreas to put together a GNOME supporter card for our donors
• Andreas to investigate the GNOME gifts situation
• Emmanuele to send Zana and Tobi an update on FoG donors gifts
• Emmanuele to draft a date and time for the post-release meeting
• Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Joanie and Karen to meet and discuss about the photography policy for GNOME events
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money
• Karen to write the Privacy policy for GNOME services
• Karen will look at gnome-software privacy issues from a legal standpoint
• Tobi to continue pursuing the fund collection in Europe
  • Tobi to draft a new WHS agreement after the feedback from the board

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Sri to investigate better uses of adsense/adwords on the GNOME websites
• Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
• Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
• Zana to check the inventory of merch she has in storage (low priority)