Minutes for Tuesday, March 25th, 2014, 16:00 UTC

Next Meeting

• Tuesday, April 8th, 2014, 16:00 UTC

Attending

• Andreas Nilsson
• Marina Zhurakhinskaya
• Tobias Mueller
• Joanmarie Diggs
• Ekaterina Gerasimova
• Emmanuele Bassi
• Sriram Ramkrishna
• Rosanna Yuen

Regrets

• Karen Sandler

Missing

Board Meeting Agenda

• Outstanding reimbursements
  • Improve the cumbersome workflow
    • After a positive response from Rosanna about travel reimbursement wiki page, created one for general reimbursements.
• Upcoming events
  • GUADEC 2014
    • Waiting on a legal entity in France to transfer leftover money from GUADEC 2013
    • Call for Proposals is ready and waiting for the website
    • Website and registration
      • Optional gender and background (ethnicity/race and country of residence)
  • GNOME.Asia
    • FUDcon happening at the same time
• Privacy guide for GNOME
  • Discussion has started on foundation-list
  • We need a guide for developers on how to treat user privacy
  • Available on the wiki and/or gnome.org website
  • General question of user data collection

  • Similar issues likely to come up on the future https://raw.githubusercontent.com/gnome-design-team/gnome-mockups/master/software/version2/wire-os-registration.png

  • Not super-urgent, but needs to happen before 3.14

  • ACTION: Kat to draft a proposal for a privacy policy for review

• Update on fund collection in Europe
  • Karen is travelling, we'll ask her for an update via email
• Post ED plans
  • We should ask Stormy for potential candidates
  • We need to ensure a proper transition of Karen's contacts from her to the board
  • Karen can join the interview process as part of legal counsel past her role of ED
• Diego could not get a visa for the West Coast Hackfest
  • Should we reimburse his visa fees

  • VOTE: Reimburse USD 160 of visa costs for Diego: -1 Andreas, Kat; +1 Sri, Tobi, Marina, Emmanuele; Joanie abstains

  • We should discuss to amend our policy for reimbursements for visa costs in the future

Discussed on the mailing list

Completed Actions

• Kat to contact the GIMP developers for allocating the money for the event at LGM
• Kat will email the Release Team on behalf of the board to express the board's concern regarding gnome-software (no longer relevant, does not need completion)

Pending action items

• Andreas to put together a GNOME supporter card for our donors
• Emmanuele to send Zana and Tobi an update on FoG donors gifts
• Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
• Emmanuele to draft a date and time for the post-release meeting
• Emmanuele to send a proposal to foundation-list about possible IRC meetings
• Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Joanie and Karen to meet and discuss about the photography policy for GNOME events
• Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to draft a proposal for a privacy policy for review during the next meeting
• Karen to write the Privacy policy for GNOME services
• Karen and Tobi to continue pursuing the fund collection in Europe
• Karen will review the agreement for collecting funds in Europe
• Karen will look at gnome-software privacy issues from a legal standpoint
• Sri to investigate better uses of adsense/adwords on the GNOME websites

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Marina will follow up with Rosanna on OPW fincances