Minutes for Tuesday, March 20th, 2014, 15:30 UTC

Next Meeting

• Tuesday, March 25th, 2014, 16:00 UTC

Attending

• Andreas Nilsson
• Marina Zhurakhinskaya
• Tobias Mueller
• Joanmarie Diggs
• Ekaterina Gerasimova
• Karen Sandler
• Rosanna Yuen
• Emmanuele Bassi

Regrets

Missing

• Sriram Ramkrishna

Board Meeting Agenda

• gnome-software privacy resolution
  • Kat reached out to maintainers by IRC
    • they understand the issue and are happy to either resolve the bug or revert the sharing setting to "off" by default

    • https://bugzilla.gnome.org/show_bug.cgi?id=725912

    • https://bugzilla.gnome.org/show_bug.cgi?id=726234

    • the setting was reverted
• Outstanding reimbursements
  • LibreGraphics/GIMP
    • We have been not keeping up to speed
    • We are also getting involved with more organizations
    • The responsivity should get better when more people can access the bank account
    • We are still cheaper than any other option, in terms of fees
    • But we need to get better
    • The workflow is still pretty cumbersome for Rosanna
      • It's all based on email
      • It's easy to get lost or overwhelmed
    • The wiki works better
      • We need to get a single page for tracking reimbursements for organizations that we're holding money for
      • Approvals should also go on the same page
      • We need to keep a record
        • As long as it falls without our remit, we don't really need to vote on it
        • Just minute it
      • Money is tracked in the GNUcash file
      • The process on that is not really great, but there are no great options out there
      • The board should have a person responsible
      • Either the treasurer or the secretary

      • ACTION: Kat to contact the GIMP developers for allocating the money for the event at LGM

• GUADEC 2015 (Italian) bid officially dropped out
  • Gotheburg is the only bid left
• Upcoming hackfests
  • Developer Experience Hackfest
    • Location officially moved to Berlin
    • Munich was not going to be as cheap
    • New attendees: Zeeshan Ali and Alexandre Morgado
    • Addendum to the budget: USD 1000 (total)

    • VOTE: Add USD 1000 to the DX hackfest budget: +1 Marina, Andreas, Joanie, Tobi; Kat and Emmanuele abstain

    • Voted on the mailing list: advance the sponsorship reimbursement for Sindhu
• Upcoming events
  • GUADEC 2014
    • Kat reached out to Liberix to transfer leftover funds from GUADEC 2013 to the 2014 organizers
  • GNOME.Asia
• Travel committee
  • Event organizers are not happy about the new amount of work
  • We are also not great at process
    • Receipt collection
    • Tracking of reimbursements and personal details

Discussed on the mailing list

• Sindhu asked to get her sponsorship in advance of the DX hackfest

  • VOTE: +1 from Kat, Andreas, Marina, Joanie

• Request for funding to restock the North American Event Box

Completed Actions

• Kat will check with the Italian team to verify that they do not plan to submit a 2015 GUADEC bid
• Kat will reach out to gnome-software maintainers about privacy
  • Reached out by IRC: maintaners understand the issue and are happy to either resolve the bug or revert the sharing setting to "off" by default
  • Setting is "off" and removed from the UI until 3.14
• Kat will email Rosanna to make the reimbursement for FOSSAsia and check the reimburment possibility of the taxi

Pending action items

• Andreas to put together a GNOME supporter card for our donors
• Emmanuele to send Zana and Tobi an update on FoG donors gifts
• Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
• Emmanuele to draft a date and time for the post-release meeting
• Emmanuele to send a proposal to foundation-list about possible IRC meetings
• Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Joanie and Karen to meet and discuss about the photography policy for GNOME events
• Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to contact the GIMP developers for allocating the money for the event at LGM
• Karen to write the Privacy policy for GNOME services
• Karen to review the agreement for the fund collection in EU
• Sri to investigate better uses of adsense/adwords on the GNOME websites

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Marina will follow up with Rosanna on OPW finances update
• Kat will email the Release Team on behalf of the board to express the board's concern regarding gnome-software
• Karen will look at gnome-software privacy issues from a legal standpoint