Minutes for Tuesday, December 10th, 2013, 16:00 UTC

Next Meeting

• Tuesday, January 7th, 2013, 16:00 UTC

Attending

• Rosanna Yuen
• Andreas Nilsson
• Karen Sandler
• Marina Zhurakhinskaya
• Emmanuele Bassi
• Tobias Mueller
• Ekaterina Gerasimova
• Joanmarie Diggs

Regrets

Missing

• Sriram Ramkrishna

Board Meeting Agenda

• Next meeting
  • Skip December 24th
  • Proposed date: January 7th
    • Karen is travelling for Linux Conf Au
  • Other days: December 31st, January 2nd
• Status and plan for the security and privacy campaign's money
  • Karen talked to Jacob Applebaum
  • Jacob expressed interest in implementing Tor support in GNOME
    • Karen is connecting Jacob with Matthias Clasen from the release-team
  • We should also ask on foundation-list for ideas

  • ACTION: Karen to reach out to foundation-list for ideas from the foundation members regarding the privacy campaign funds

• Implement a Foundation employee policy for COLA (Cost of Living Adjustment)
  • Still in progress and blocking on budget
• Upcoming Hackfests
  • Portland hackfest

    • https://wiki.gnome.org/Events/Hackfests/WestCoastSummit2014

  • Documentation hackfest

    • https://wiki.gnome.org/Hackfests/WinterDocs2014

    • ~$7500 requested by attendees
      • Travel costs are still fluctuating

    • VOTE: Fund documentation hackfest for USD 6000: +1 Joanie, Marina, Tobi, Emmanuele, Andreas; Kat abstains

• State of the gnucash file/budget
  • Rosanna is reconstructing the file
    • Bank and website issues have been blocking updates
  • An updated version has been sent to Kat
  • Missing two adboard fees, we are chasing them
• Outstanding reimbursements
  • Check if we have any outstanding reimbursements and what the status is of those.
  • Kat checked with GIMP and all the reimbursements arrived
  • New request from GIMP is being processed
  • Reimbursement for Sindhu has been returned and Rosanna is going to process it
• General OPW update
  • 31 participants
  • Marina has started a document on the wiki for logging the OPW coordination process and progress
  • GNOME
    • 3 interns
      • Documentation
      • Chinese Translation
      • Getting Things GNOME!
  • We managed to get enough funds raised even with last minute issues
• GNOME Asia Summit update
  • May 24-25th
  • Beijing
  • Venue is not free, but low cost
  • May be co-located with OpenSUSE conference
  • Sent the sponsorship brochure
• GUADEC 2014 update
  • A little behind schedule
  • Sponsorship brochure draft is progressing
    • Missing sponsorship levels
    • Learn from last year
    • Should be out early January
  • Should formalise the deadline for bids for GUADEC 2015
• Upcoming Advisory Board
  • Agenda
    • Wayland update
    • New adboard members
    • GNOME.Asia dates and venue
    • OPW round
    • FOSDEM face to face meeting
• Quick update on Behnam Esfahbod (volunteering) and Andrea Veri's latest work for the foundation.
  • Andrea took down the World of GNOME forums due to massive amount of spam
  • Behnam started working, so he had to reduce volunteer time
  • Andrea's contract is coming up
    • We should check how much funds we still have from the sysadmin drive

• Q&A/panel/presentation of the Board at FOSDEM

  • Organisers of the Cross-Desktop room expressed interest
  • To be discussed on the list
  • Deadline for submission is on Sunday

Completed Actions

• Joanie to ask Karen to report on board-list about the World of GNOME Forums
• Joanie to ask Karen to report on board-list about handling the Pitivi funds
• Joanie to ask Karen to report on board-list about the Upcoming Adboard meeting
• Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution)

• Rosanna to set up an account for Kat to access the Foundation's PayPal

• Rosanna to check if the reimbursement for Sindhu has been returned
• Marina to ask Behnam to (regularly) report on his state and work

Pending action items

• Andreas to put together a GNOME supporter card for our donors
• Emmanuele to send Zana and Tobi an update on FoG donors gifts
• Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
• Emmanuele to draft a date and time for the post-release meeting
• Emmanuele to send a proposal to foundation-list about possible IRC meetings
• Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Joanie and Karen to meet and discuss about the photography policy for GNOME events
• Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Karen to write the Privacy policy for GNOME services
• Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work
• Karen to "call for ideas" for privacy work related bids at GUADEC and by blog/email to foundation-announce
• Karen and Tobi to continue pursuing the fund collection in Europe
• Karen to circulate a new draft of the OPW mentor/student contracts
• Karen to reach out to foundation-list for ideas from the foundation members regarding the privacy campaign funds
• Sri to investigate better uses of adwords on the GNOME websites

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure