Minutes for Tuesday, November 12th, 2013, 16:00 UTC
Next Meeting
- Tuesday, November 26th, 2013, 16:00 UTC
Attending
- Marina Zhurakhinskaya
- Emmanuele Bassi
- Tobias Mueller
- Ekaterina Gerasimova
- Joanmarie Diggs
Regrets
- Andreas Nilsson
- Sriram Ramkrishna
- Karen Sandler
Missing
- Rosanna Yuen
Board Meeting Agenda
- Implement a Foundation employee policy for COLA (Cost of Living Adjustment)
- At the face to face board meeting we discussed having employee salaries increase when inflation increases, as other comparable nonprofits do.
http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths
- Blocking on the budget
- We may have enough coverage for the next 5 years, but we are missing actual figures
- GUADEC and hackfest may be over budget
- Income from adboard fees should be able to cover the needed amount
- Decision should be deferred until we have a proper budget
- Reimbursements
- GIMP
- Last GIMP reimbursements were 6 months late, we must do much better than that
- The treasurer should be kept into the loop with a reminder every month
- Michael Schumacher sent a series of ideas for improving the process
- Joanie has been working on a series of ideas of her own on the wiki
ACTION: Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki
- GUADEC
- Sindhu has not received hers, can Rosanna verify that it has not been returned?
ACTION: Rosanna to check if the reimbursement for Sindhu has been returned
- The account number was missing from the payment instructions. How can problems like this be avoided?
- Updating the GNUcash file should make these things apparent in the future
- GIMP
- Scheduling an IRC Foundation meeting
ACTION: Emmanuele to send a proposal to foundation-list about possible IRC meetings
- GNOME Asia Summit update
- Co-hosting with the SUSE conference is not on the table any more
- But we may be able to co-host with the Fedora conference in Asia
- Behnam Esfahbod volunteering with the Foundation
- Should we get some form of report?
- Either email to the board, or blog on Planet GNOME
- Every couple of weeks would be adequate
ACTION: Marina to ask Behnam to (regularly) report on his state and work
- Budget (October 2013/September 2014)
- Karen/Marina report on OPW income and expenses for next year
- Could the Foundation sponsor 2/3 interns?
- We should get around 30 interns in total for the last 2013 round ($250×30=$7500 for administration)
- Kat needs up-to-date accounts/gnucash file
- budget is 6 weeks late
- Karen/Marina report on OPW income and expenses for next year
- World of GNOME Forums hosting
ACTION: Joanie to ask Karen to report on board-list about the World of GNOME Forums
- Handling Pitivi funds
ACTION: Joanie to ask Karen to report on board-list about handling the Pitivi funds
- Upcoming Advisory Board Agenda
ACTION: Joanie to ask Karen to report on board-list about the adboard meeting status
- Post-release teams meeting
- From the minutes of the September 3rd board meeting
At the Board Q&A one of the proposals was to have a regularly scheduled meeting between the various teams involved in the release process
- An effort similar to the reports for the AGM and the annual reports, but for the benefit of collaboration between teams
- Emmanuele proposed to have a "post-mortem" after the development cycle ends
- Conference call or IRC meeting between teams discussing what went right and what went wrong during the cycle
- Maybe blue sky planning for the next one
- Conference call or IRC meeting between teams discussing what went right and what went wrong during the cycle
- Emmanuele is contacting various members of the release, design, engagement, a11y, i18n, and docs teams
- Seems that the idea is getting buy-in
ACTION: Emmanuele to draft a date and time for the post-release meeting
- From the minutes of the September 3rd board meeting
Completed Actions
Rosanna to set up an account for Kat to access the Foundation's PayPal
- Joanie will ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed
- Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution)
Pending action items
- Andreas to put together a GNOME supporter card for our donors
- Emmanuele to send Zana and Tobi an update on FoG donors gifts
- Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
- Emmanuele to send a proposal to foundation-list about possible IRC meetings
- Emmanuele to draft a date and time for the post-release meeting
- Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
- Joanie and Karen to meet and discuss about the photography policy for GNOME events
- Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki
- Joanie to ask Karen to report on board-list about the World of GNOME Forums
- Joanie to ask Karen to report on board-list about the adboard meeting status
- Kat to create a private wiki page on the web services accounts holders and passwords
- Karen to write the Privacy policy for GNOME services
- Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work
- Karen to "call for ideas" for privacy work related bids at GUADEC and by blog/email to foundation-announce
- Karen and Tobi to continue pursuing the fund collection in Europe
- Karen to circulate a new draft of the OPW mentor/student contracts
- Marina to ask Behnam to (regularly) report on his state and work
- Rosanna to check if the reimbursement for Sindhu has been returned
- Sri to investigate better uses of adwords on the GNOME websites
Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure