Minutes for Tuesday, October 29th, 2013, 16:00 UTC

Next Meeting

• Tuesday, November 12th, 2013, 16:00 UTC

Attending

• Rosanna Yuen
• Andreas Nilsson
• Emmanuele Bassi
• Sriram Ramkrishna
• Tobias Mueller
• Ekaterina Gerasimova
• Joanmarie Diggs
• Karen Sandler

Regrets

• Marina Zhurakhinskaya

Board Meeting Agenda

• Implement a Foundation employee policy for COLA (Cost of Living Adjustment)
  • At the face to face board meeting we discussed having employee salaries increase when inflation increases, as other comparable nonprofits do.

  • http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths

  • Kat has still not received the relevant financials information.
  • To be discussed on board-only
• Scheduling an IRC Foundation meeting
  • Joanie had a long talk with Alejandro Piñeiro who subsequently sent the following email to the Release Team mailing list

    • https://mail.gnome.org/archives/release-team/2013-October/msg00075.html

    • There has been no response to that message.

  • ACTION: Karen to contact Matthias Clasen and ask for feedback on a meeting with the release team

• Contract details for OPW mentors
  • Karen to send the updated draft to board list for review
• Behnam Esfahbod volunteering with the Foundation
  • Behnam started working on the website for the OPW application process
• Bonus for Andrea Veri
  • Andrea bought a new laptop for his work on GNOME after his old died
  • 80% of his work on GNOME infrastructure is done on the laptop and that without one Andrea would have to cut back his time
  • Kat suggest letting Andrea expense the laptop
    • A bonus would be not tax exempt so it would cover a minimal part of the laptop

  • VOTE: set aside USD 1100 for either a bonus or a reimbursement for Andrea Veri's laptop expense: unanimous

  • ACTION: Karen to communicate to Andrea the decision of the board on the laptop expense and ask him for his preferred option

  • Long term: we should have a hardware budget
• Sponsorship request for Día GNOME for USD 2390.00

  • see https://wiki.gnome.org/Hackfests/DiaGNOME2013

  • USD 1050 for travel, USD 560 for accommodation
    • 4 foundation members, 3 non-foundation members
    • we should be able to cover everyone
  • USD 400 for t-shirts
    • they will sell them
  • USD 450 for stickers/banners
    • used for other events
  • USD 300 for coffee break/snacks
  • the Chilean GNOME users group managed to get USD ~670 in sponsorships
  • total: USD 2090

  • VOTE: Expense USD 2090 for the Día GNOME event: unanimous

    • We don't usually sponsor food/drinks, so we should ask to get a sponsor

    • ACTION: Kat to communicate with the Día GNOME organisers the approval of the expense

• GNOME Paypal account
  • Can Rosanna set up an account for Kat? If Rosanna doesn't have time, can someone else do it? (See minutes from the 1st of Oct)
  • Account set up now
• Budget
  • Karen/Marina on OPW income and expenses
  • Kat needs up-to-date accounts/gnucash file
  • Budget is 4 weeks late
• World of GNOME Forums hosting
  • Currently unmaintained
  • SPAM infested
  • Two issues:
    • Need a team of people that keeps them working
    • Should we have forums on gnome.org infrastructre?
  • We should probably ask to close the existing forums
  • Decide what kind of forums we want to have on our infrastructure
    • Part of the engadgement team

  • ACTION: Karen to reach out to the World of GNOME owners and decide what to do with their forums

• Handling Pitivi funds
  • Approached by Jeff about two years ago, the board at the time reviewed Fiscal Sponsorship Guidelines
  • Was put on hold
  • Pitivi would like GNOME to handle money for
    • GSoC/OPW
    • Fundraising
    • Hackfests

  • Similar to what we already do for PulseAudio, GStreamer, GIMP

  • the Foundation should be at least able to handle the Pitivi GSoC funds, given the urgent timetable
  • Pitivi would like to have a fundraising campaign
    • in order to fund a full time developer for a year
    • the Foundation would be responsible for handling the contractor, and delegate to the Pitivi developers the handling of the contract deliverables

  • ACTION: Karen to send to Jeff the list of roles that the Foundation can assume as fiscal sponsor

  • Needs to get a better handle on the software tracking for our fiscal sponsorships

  • VOTE: Have the Foundation handle the GSoC money for Pitivi: unanimous

  • ACTION: Karen to communicate to Jeff the decision of the Board to handle the GSoC money for Pitivi

• Upcoming Advisory Board Agenda
  • Last meeting: GUADEC
  • Ideas for the agenda
    • Introduction of the two new advisory board members: Linux Foundation, PIA
    • Updates from the Foundation
      • Software rendering progress
      • Debian, systemd, Wayland integration

      • AppData

  • potential date: last week of November

  • ACTION: Karen to circulate the proposal for the adboard meeting to the adboard members

• Non-profit contract with Wau Holland Stiftung
  • Coming to a close
  • Needs review on board-list
• Ubuntu GNOME trademark usage
  • The team is using the GNOME logo for their Ubuntu spin
  • We recommended they should not use the GNOME logo in the current form

  • ACTION: Karen to contact the Ubuntu GNOME spin team for their use of the GNOME trademark

Completed Actions

• Joanie to ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed
• Kat to contact Cesar Fabian Orcoon Chipana to add a way to file a reimbursement complaint to the future travel commitee form
• Kat to notify Anton Belka the decision on his GUADEC reimbursement

Pending action items

• Andreas to put together a GNOME supporter card for our donors
• Emmanuele to send Zana and Tobi an update on FoG donors gifts
• Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
• Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution)
• Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Joanie and Karen to meet and discuss about the photography policy for GNOME events
• Kat to create a private wiki page on the web services accounts holders and passwords
• Karen to write the Privacy policy for GNOME services
• Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work
• Karen to "call for ideas" for privacy work related bids at GUADEC and by blog/email to foundation-announce
• Karen and Tobi to continue pursuing the fund collection in Europe
• Karen to circulate a new draft of the OPW mentor/student contracts
• Sri to investigate better uses of adwords on the GNOME websites

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Rosanna to set up an account for Kat to access the Foundation's PayPal