Minutes for Tuesday, October 15th, 2013, 16:00 UTC

Next Meeting

• Tuesday, October 29th, 2013, 16:00 UTC

Attending

• Rosanna Yuen
• Andreas Nilsson
• Karen Sandler
• Marina Zhurakhinskaya
• Emmanuele Bassi
• Sriram Ramkrishna
• Tobias Mueller

Regrets

• Ekaterina Gerasimova
• Joanmarie Diggs

Missing

Board Meeting Agenda

• GUADEC travel reimbursements are three weeks overdue now.
  • Zana is working on the list
• Contract details for OPW
  • There are some feedback from mentors with regards to the contracts that got introduced last round.
  • Karen, Marina and Kat had a meeting going over the feedback and see what could be improved.
  • No progress
  • Karen sent possible changes to the non-board person that expressed doubts or concerns, but still hasn't gotten a reply
  • Not time sensitive, but it needs to be done before the next round of OPW starts

  • ACTION: Karen to circulate a new draft of the OPW mentor/student contracts

• Montreal Summit travel report
  • Around 40 attendees
  • 6 students attended from the Western New England university along with a professor
    • They want to revive the Mousetrap project (mouse assistive technology) as part of their year's university project, they had great support and made a lot of progress
  • Sessions could have been better organised to allow for newcomers
  • Karen met the president of Savoir-Faire Linux, SFL interviewed Karen and then Karen interviewed them
  • Good feedback
  • The sponsors helped with the venue, parties, and refreshments: Canonical, Red Hat, SFL
  • Work was accomplished on notifications, a11y, developer experience, etc.
• GNOME Asia Summit update
  • Still in the planning stage
  • We received a bid, but we also got two proposals for co-locating the summit with other conferences and communities
  • Local community should evaluate the options
• Behnam Esfahbod volunteering with the Foundation
  • Behnam is waiting for a new job to start in 2014 and has free volunteer time until the end of the year
  • 24 hours per week
  • Tasks
    • investigate OPW application tracking using a local instance of the Google Summer of Code software
    • Infrastructure issues
  • Need to check if Behnam is a Foundation member, and have his blog syndacated on the Planet

Completed Actions

• Karen to ask on foundation-list if somebody wants to work with Gitorious.org to create a GNOME mirror there
• Karen to check with Rosanna if a 30 day turnaround fits in to her travel reimbursement workflow
• Karen and Joanie to manage the bulk hotel booking for the Montreal Summit
• Karen, Kat, Marina, Andreas to discuss the OPW contract issues during the board's work session

Pending action items

• Andreas to put together a GNOME supporter card for our donors
• Emmanuele to send Zana and Tobi an update on FoG donors gifts
• Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
• Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution)
• Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Joanie will ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed
• Joanie and Karen to meet and discuss about the photography policy for GNOME events
• Kat to create a private wiki page on the web services accounts holders and passwords
• Kat to contact Cesar Fabian Orcoon Chipana to add a way to file a reimbursement complaint to the future travel commitee form
• Kat to notify Anton Belka the decision on his GUADEC reimbursement
• Karen to write the Privacy policy for GNOME services
• Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work
• Karen to "call for ideas" for privacy work related bids at GUADEC and by blog/email to foundation-announce
• Karen and Tobi to continue pursuing the fund collection in Europe
• Karen to circulate a new draft of the OPW mentor/student contracts
• Sri to investigate better uses of adwords on the GNOME websites

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Rosanna to set up an account for Kat to access the Foundation's PayPal