Minutes for Meeting of May 14th, 2013, 15:00 UTC

Next Meeting

• Tuesday, May 28th, 2013, 15:00 UTC

Attending

• Emmanuele Bassi
• Rosanna Yuen
• Bastien Nocera

• Shaun McCance

• Andreas Nilsson
• Seif Lotfy
• Tobias Mueller
• Karen Sandler

Regrets

• Joanmarie Diggs

Board Meeting Agenda

• A11y work
  • We accepted a bid, now we want to get some publicity out
  • Karen wrote a contract based on the previous ones and sent it to Igalia for signing
  • We should announce that the bid has been approved
  • We should have a better PR campaign when the work has been completed
• Events
• GUADEC 2013
  • Update on GUADEC 2013
    • Two keynotes finalized, remaining two are top priority
    • Final round of acceptance / rejection emails will be sent soon
    • Need to improve the web presence
    • When will we have the face to face Board and Advisory Board meeting
      • We shall ask the advisory board when they want to have it.
      • The board meeting is probably better to be had before the adboard meeting
    • What is the status of a contract for video services?
      • New contract has been updated after our recommendations
    • Letters of invitation for people needing Visa's.
      • Karen wanted to coordinate with Robert and Florian to make sure that the right person send the letter of invitation to those who need it. Has that been done?
      • Karen sent them a template, will update after the next GUADEC meeting
  • Upcoming "Boston Summit"
    • Karen wanted to reach out to people from Boston and Montreal to see if they are interested in organizing it. Is anyone interested?
    • Montreal seem to have organizers selected
  • dotNET + GNOME Hackfest 2013:

    • https://live.gnome.org/Hackfests/dotNET2013

    • David Nielsen sent an e-mail to the board asking for help with a .NET GNOME 3 Hackfest in October.
    • They are talking with sponsors, but would appreciate help with that from the board too.
    • Karen wanted to talk to potential sponsors. Has any sponsor returned yet?
    • They've already secured some corporate sponsorship but not having much luck finding additional sponsors
    • Budget estimate is USD 5000
    • The attendees are not all foundation members
    • The board would like to see an updated budget and proposal

    • ACTION: Karen to send an email to David Nielsen for an update on the dotNET hackfest proposal (done)

  • Other upcoming events
    • Marketing hackfest

      • Karen proposed a Marketing hackfest: https://live.gnome.org/Hackfests/Marketing2013

      • Do we approve the 4500 USD?
      • Karen is still waiting for an answer from SFLC to use their space for the hackfest
      • There are various fallbacks in place
      • Updated budget to USD 5500 to cover eventual increased flight costs

      • VOTE: Approve the marketing hackfest budget of USD 5500: +1 Bastien, Tobi, Shaun, Seif, Emmanuele; Andreas abstains

        • ACTION: Karen to notify marketing team regarding the hackfest approval (done)

  • Maps hackfest

    • https://live.gnome.org/Maps/HackfestSpring2013

    • Needs moving page to the right location
    • There is a venue
    • Only one person would require travel assistance
• Evaluation of GNOME instance of Etherpad.
  • slow but better than Gobby which crashes
  • Andreas wanted to fix the wiki.
• Adboard meeting
  • Our last adboard meeting was in early February, it's time to start schedule the next one.
  • Suggested date is May 17th
    • Have we agreed on this now?
  • We need to create and send out an agenda. Potential topics are
    • Testing/OSTree
    • Karen wanted to reach out to Colin and ask if he wants to present code testing in GNOME using OSTree. Has he responded yet?
      • Colin is prepared to participate.
    • GUADEC meeting schedule
    • Zareason

    • ACTION: Karen to send the agenda for the adboard meeting

    • Potential future topics
      • User testing
      • Extensions
• Annual Report
  • Andreas is currently working on picking up the designs
  • Close to completion
• Accounting Software fundraiser for Free Software organizations.
  • Free Software Conservancy are raising money to create a accounting software for free software organizations and wants a endorsement from the GNOME Foundation.
    • Still in the preliminary stages
    • Rosanna, Shaun and Karen wanted to write up a report of the current pros and cons of GNUCash.
• Travel Committee, Delegation, Budgets, etc.
  • Joanie put together her thoughts on the issue in a lenghty e-mail.
  • She also sent a shorter version of her proposal to the travel commitee and board-list
  • Organizers should be responsible, but we still need somebody to take point in talking with the organizers
  • Discussion continues on the mailing list
• Collecting funds in Europe
  • Karen and Tobias are blocking to write a Memorandum Of Understanding
• Sysadmin and CiviCRM update
  • Andrea has been sending updates for the sysadmin side
  • But it's a bit unclear for the CiviCRM side

New Action Items

• Karen to send an email to David Nielsen for an update on the dotNET hackfest proposal (done)
• Karen to notify marketing team regarding the hackfest approval (done)
• Karen to send the agenda for the adboard meeting

Status of action items

• All directors should discuss the first-response contact for emails
• Andreas - To create a wiki page on the web services accounts holders.
• Andreas to put together a GNOME supporter card for our donors
• Andreas and Karen to contact Andrea about reliability of gobby, restore from backups, etc.
• Bastien will research what the status of the Banshee Amazon revenue is and report back to Bertrand Lorentz
• Emmanuele - Will audit the current donors and check that everybody received their benefits.
• Emmanuele to start a wiki page on the community feedback of GUADEC 2012
• Emmanuele to send Zana the list of FoG donors that want a gift from the Foundation
• Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
• Karen - To look into Google Checkout as an annual payment option for FoG.
• Karen - To finish the Privacy Policy, get review from James Vasile, etc.
• Karen - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
  • This has been done. Will close once the Foundation website is updated, refer to bug #644932.

  • https://bugzilla.gnome.org/show_bug.cgi?id=644932

• Karen - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.
• Karen to explore founding options for the GNOME Foundation to be a member of the W3C
• Karen to explore funding options for a marketing director
• Karen - to make LWN integration with CiviCRM one of the requirements for the contracted project
• Karen to carry on the discussion to explore the offer from Wau-Holland-Stiftun for collecting funds in Europe for us.

• Rosanna - Automate the process of entering PayPal information into GnuCash.

• Rosanna - Will apply for the GNOME credit card.
• Rosanna - Received the PO from Google for the GSOC payments; waiting for individual mentor travel receipts to submit invoice.
• Rosanna - Look at the actual amount of money allocated for the sysadmin that we can still use
• Seif to send an email on board-list to start the discussion on the areas of involvement for each board member