Minutes for Meeting of April 2nd, 2013

Next Meeting

Tuesday, April 16th, 2013, 15:00 UTC

Attending

Emmanuele Bassi
Rosanna Yuen
Bastien Nocera
Shaun McCance
Andreas Nilsson
Seif Lotfy
Karen Sandler
Tobias Mueller
Joanmarie Diggs

Regrets

Missing

Board Meeting Agenda

Events
- Update on GUADEC
  - GUADEC 2013 progress.
  - Florian Nadge left RH but he made sure to have continuity in the local organization
  - The website is live
  - CfP is ready to go live on the website and on the mailing lists
    - The marketing team should pick it up on social media
  - ACTION: Emmanuele to publish the CfP for GUADEC 2013
  - When should we announce a call for bids for GUADEC 2015?
  - We should not detract from the current GUADEC
  - We could have informal talks with teams that want to submit a bid during GUADEC 2013
  - ACTION: Karen to raise the question on bids for GUADEC 2015 during the GUADEC committee meeting
  - Do we want to have some requirement?
    - Past years we asked for a committment from the local team to have a venue available prior to the bid
    - Given the distance from GUADEC 2015, we could just ask for the presence of an established local team
    - Should we have a discussion for an intent to bid or an actual bid?
    - To be discussed on the mailing list
- Update on GNOME.Asia Summit
  - Everything seems to be on track
  - Speakers selection tried to encourage the local community to submit talks
  - Also, to keep down costs
- Cross Desktop Collaboration Summit proposal status
  - Needs to coordinate with the KDE eV for announcing it officially
  - Nobody asked for travel assistance
  - Current attendance is around 10 people
  - The announcement should happen once the summit starts
  - Advertising idea: Karen to interview attendees on why they are there and what they want to accomplish by the end of the event
- GTK hackfest
  - Hackfests/GTK2013
  - travel assistance needed
  - budget covered for RH employees
  - ~2300 USD for flights + ~2200 USD for accommodation = 4500 USD
  - OLPC graciously donated office space for the hackfest in Cambridge
  - ACTION: Emmanuele to contact the travel committee for the travel assistance for the GTK hackfest
- Possible hackfests.
  - Since the number of hackfests have been low of late, should we encourage teams to run more hackfests?
  - We still have plenty of room in the budget for hackfests
    - Depending on costs we could still have around six hackfests
    - Shaun is collecting names for a Docs hackfest in June
    - Karen is thinking to have a dedicated Marketing hackfest (instead of small meetings during other conferences)
    - Andreas proposed an Applications hackfest - maybe before GUADEC?
    - ACTION: Tobias to e-mail foundation list and encourage that individual teams to propose hackfests.
Annual Report
- Design is still in the works
- Articles are being written/edited
  - Financial status is in progress
Sysadmin and CiviCRM update
- Sysadmin work is going well
- Andrea has been very visible and open to his tasks and accomplishments
- CiviCRM is still in flux
  - It's a big and complex system
  - We don't entirely know how to use it for tracking FoG
  - The Foundation's use case does not seem very much exotic
  - Karen is going to meet with Dan Lovo from CiviCRM to discuss the CiviCRM featureset that we can use
Mobile application for news related to GNOME
- ACTION: Karen to contact Geno Roupsky to explain the rules for using the GNOME tradema
Flattr donations update
- We had some issues when setting up the account
- We are ready to announce it
Travel Committee, Delegation, Budgets, etc.
- Karen reached out to the Linux Foundation for their travel solutions, and we're waiting to hear back
Collecting funds in Europe
- Gathering donations and sending gifts from US to Europe is currently a costly operation.
- There is a organization called Wau-Holland-Stiftung that might be able to help collect funds for Europe specifically that we have been in contact with.
- Still working on a list of requirements
Status of a11y bid proposals
- The committee of volunteers to review the bid we received has been formed
- They will send an summary/informed opinion to the board by the end of the week
- Once we decide on the bid, we will discuss with the company that proposed it on a start date
- The bid itself has a precise timeline and end date
LGM funds for GIMP
- Michael Schumacher from the GIMP team wants to use the money we hold for them to pay for travel and lodging for the GIMP team for Libre Graphics Meeting.
- Receipts have been attached to their mail.
- ACTION: Zana to transfer the money according to the request for travel assistance for attending LGM from Michael Schumacher

Discussed on the mailing list

Julita asked for advice on trademark usage for GNOME Fest Peru.
- Karen replied to Julita off-list.
Usage of the word Wi-Fi in the Power Settings panel. This is a possible trademark of the Wi-Fi alliance.
- Karen is looking into it.
Andrea Veri set up Etherpad for note taking for the board and other teams. Currently in testing phase.
Andrea Veri sent his status report to the board.
Draft for gnome.org post about the loss of Malcolm Tredinnick
Evaluation of a11y bid.

Completed Actions

Andreas to remind everyone on the board about the next meeting at least an hour in advance
Bastien to contact Karen and send a reminder for the a11y call for bids
Bastien will reach out to a couple of companies and make sure that they are aware of the bid for the a11y contract.

New Action Items

ACTION: Emmanuele to publish the CfP for GUADEC 2013
ACTION: Karen to raise the question on bids for GUADEC 2015 during the GUADEC committee meeting
ACTION: Emmanuele to contact the travel committee for the travel assistance for the GTK hackfest
ACTION: Tobias to e-mail foundation list and encourage that individual teams to propose hackfests.
ACTION: Zana to transfer the money according to the request for travel assistance for attending LGM from Michael Schumacher

Status of action items

All directors should discuss the first-response contact for emails
All directors should continue discussing the a11y team proposal on the mailing list for the Accessibility FoG project
Andreas to update the employee handbook with the parental leave policy (PRIVATE)
Andreas - To create a wiki page on the web services accounts holders.
Andreas to put together a GNOME supporter card for our donors
Andreas and Karen to contact Andrea about reliability of gobby, restore from backups, etc.
Bastien will research what the status of the Banshee Amazon revenue is and report back to Bertrand Lorentz
Emmanuele - Will audit the current donors and check that everybody received their benefits.
Emmanuele to start a wiki page on the community feedback of GUADEC 2012
Emmanuele to send Zana the list of FoG donors that want a gift from the Foundation
Emmanuele to send hackers up for "adoption" the list of donors that want a postcard
Karen - To look into Google Checkout as an annual payment option for FoG.
Karen - To finish the Privacy Policy, get review from James Vasile, etc.
Karen - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
- This has been done. Will close once the Foundation website is updated, refer to bug #644932.
- https://bugzilla.gnome.org/show_bug.cgi?id=644932
Karen - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.
Karen to explore founding options for the GNOME Foundation to be a member of the W3C
Karen to explore funding options for a marketing director
Karen - to make LWN integration with CiviCRM one of the requirements for the contracted project
Karen to carry on the discussion to explore the offer from Wau-Holland-Stiftun for collecting funds in Europe for us.
Rosanna - Automate the process of entering PayPal information into GnuCash.
Rosanna - Will apply for the GNOME credit card.
Rosanna - Received the PO from Google for the GSOC payments; waiting for individual mentor travel receipts to submit invoice.
Rosanna - Look at the actual amount of money allocated for the sysadmin that we can still use
Seif to send an email on board-list to start the discussion on the areas of involvement for each board member