GNOME Foundation Board
Roles and Responsibilities
- Prepares an agenda and sends it 2 days before the board meeting
- Makes sure that meeting details are available (phone number, asterisk server, etc.)
- Leads the meeting, following the agenda, makes sure we don't get tied in knots.
This post is being held currently by Nuritzi Sanchez
- In the absence of the Chairman shall perform the duties of the Chairman.
This post is being held currently by Allan Day
- Takes minutes of board and advisory board meetings.
- Publishes meeting minutes within a week or two of the meeting.
- Takes note of actions and discussion since the preceding meeting (such as items discussed on the board mailing list) and ensures they are included in the meeting minutes.
- Strives to keep information (such as process documentation) on the GNOME Foundation website and Wiki organized.
- This post is being held currently by Philip Chimento
- In the absence of the Secretary shall perform the duties of the Secretary.
This post is being held currently by Federico Mena Quintero
- Monthly report to board on financial situation (cash, receivables, outstanding bills, expenditures, income)
- Interact with accountant
This post is being held currently by Carlos Soriano
In addition to the above roles, all board members are required to:
- Attend board meetings (currently 1 hour every week).
- Attend the two days of in-person meetings prior to GUADEC.
- Promptly respond to board-list, particularly votes that are held there.
- Occasionally take on board tasks. These are typically small and often require you to liase with other individuals or organizations. However, sometimes they are larger in scope.
- Don't block initiatives: don't volunteer to do tasks that you're incapable of doing. If you don't think you have time to complete a task, let the rest of the board know.
- Represent the board when interacting with community members. If someone raises concerns or issues in your presence, respond appropriately. Consider whether it's an issue that needs to be brought to the rest of the board. Remember that you're an elected representative.
- Keep confidential discussions private. This includes legal discussions or conversations with the Advisory Board.
The board meets for 1 hour every week, from 16:30 UTC on Mondays. This hour is used for the following session types:
- Regular meetings: attended by members of the board, the Executive Director and the Director of Operations
- Working sessions: an opportunity for board members to work on board tasks; these often involve informal meetings between subsets of the board
- Board-only meetings:
- Attended by members of the board and the Executive Director only
- The ED gives their monthly report, then leaves the call
- The board agrees on feedback which is passed to the board's ED liaison and/or the president of the board
- Minutes are kept private to the board
- 1st week of the month - board-only meeting
- 2nd week of the month - regular board meeting
- 3rd week of the month - working session
- 4th week of the month - regular board meeting
- 5th week of the month (if there is one) - working session
Public minutes of board meetings are sent to foundation-announce, foundation-list, and archived on the wiki. See the following section to see what is minuted.
General information on meeting minutes
The Board publishes its meeting minutes in for archival at https://wiki.gnome.org/FoundationBoard/Minutes. The minutes are also sent to the email@example.com and firstname.lastname@example.org mailing lists.
The secretary of the board (understood to include either the secretary, vice-secretary, or their deputy) is responsible for recording the minutes during board meetings.
During each meeting, it is customary for the Board to review and finalize the minutes of its last meeting, and to publish them as soon as possible. Given the frequency of Foundation Board meetings (once every two weeks), Foundation members should expect to see published minutes no later than two weeks after the meeting to which they correspond.
Please see the Guidelines on meeting minutes, approval, and confidentiality for more information.
In many nonprofit organizations, it is common practice for the minutes of the board meetings to be confidential. Given the mission of the GNOME Foundation, the board should aspire to more openness than this common practice, and historically the GNOME Foundation has published its board meeting minutes publicly by default, except for topics where the board saw a need for confidentiality.
Sometimes a topic discussed in the board meeting should not be included in the published minutes. This is at the discretion of the board, and can be for reasons of individual or organizational privacy, or it can be due to a need to speak candidly or critically of a person, situation, or organization. Example confidential topics include, but are not limited to, the following:
- Discussions of personal conflicts between Foundation members.
- Discussions of the personal finances of Foundation members, such as individual travel sponsorship applications.
- Discussions about the hiring, compensation, or job performance of Foundation staff.
- Discussions of relationships between the GNOME Foundation and other organizations.
- Discussions about recruiting individual Foundation members to volunteer positions.
- Discussions of ongoing legal proceedings involving the GNOME Foundation or its members or staff.
Finally, another guiding principle is that when someone speaks with the expectation that they are speaking in confidence, a record of the conversation must not be published retroactively in the future.
If applicable, published meeting minutes may contain a summary of confidential topics, that omits any confidential details.
There are no “temporarily confidential” topics. It happens often that a topic contains no confidential information, but should not be published until some action item is completed: e.g. an announcement is made, or correspondence is answered. In that case, if the action is not completed when it is time to publish the minutes, the foundation-announce list should be notified.
Who to contact when
The GNOME Foundation has staff and committees that handle much of the GNOME Foundation's business. Most inquiries about GNOME Foundation business should be directed to email@example.com.
For questions about licensing the GNOME Foundation's trademarks, please contact firstname.lastname@example.org.
The board of directors can be contacted at email@example.com. They should be contacted for inquiries about committees, policies, and board meetings. The board is also the last point of escalation in case you have an issue that you feel has not been satisfactorily handled elsewhere in the GNOME Foundation.
More resources, including legal resources and documents, can be found on the resources page.
Old pages we don't use any more.
GNOME Foundation blog- it's still out there!
Note to board members: this page is visible to the public. Please put private information in FoundationBoardPrivate.