Meeting on September 29th

AGENDA

• Engagement requests for Board Hackfest (Nuritzi)
• LAS planning update (Nuritzi)

NOTES

Board Requests From Engagement Team

• Recruiting within certain communities and how our policies help us do that
• How do we get t-shirts and other SWAG to people who need them?
• We should have more process around budgets. e.g. here are the events we have this year, how can we allocate budgets for those?
• Tools for project management! e.g. event manager, shared calendars, docs, social media, etc
• Do a hackathon around project management tools?

• @Sri's experience doing social media at System 76 and has had such a better experience than at GNOME (he uses Sprout Social)

• Policies around using free software for everything, even when tooling for PM tools might not be there yet
• Big events about Flatpak like the Ubuntu one -- would we be able to fund something like this for Flatpak? How do we make really impactful events

Upcoming Conferences

• @Sri to go to SeaGL this upcoming week

• ACTION: @Michael to email Rikki to ask if there's a GNOME booth, or a possibility for one

• ACTION: @Nuritzi to send flyer templates to both Sri and Michael, send Michael stickers, send Sri tablecloth

• @Christian has some branded slides people can use

• ACTION: @Nuritzi to add the presentation slides somewhere more visible

Ubuntu Migration

• @Ken is going to try to write this during the Ubuntu Rally this upcoming week
• Got feedback from Tom about the banner we could have
• Possible blocker is the documentation on our wiki
• Backup plan: "Welcome Ubuntu Users!" (a news post with a few quotes from project members)

• ACTION: Write a news post (October 19th is the release date @Allan and @Nuritzi)

  • Quotes: Neil, Mark / Jeremy, Will Cook

  • ACTION: @Michael to get quote from Mark/Jeremy and Will

  • ACTION: @Allan to get Neil's quote

LAS Planning Update

• Denver would be late Spring or Summer
• When is GUADEC happening? This may help us plan LAS and GNOME.Asia

• ACTION: @Nuritzi to follow up with Shaun about a bid and also GUADEC organizers about the dates

• Alexandre was talking about new registration software for events, he may be someone we can talk to about that
  • It would be nice to make a decision as a project so that we have a more branded feel for the registration
  • It's difficult to maintain our own registration software. If you're organizing a conference, you don't want to develop event infrastructure

  • ACTION: @Nuritzi ask Alexandre what he's working on

• ACTION: @Sri to ask Doug how we would set up the registration site and then keep sysadmin in the loop.

• ACTION: @Sri to ping sysadmin on the ticket he opened to remind them we need help archiving the old LAS website

• @Allan is helping with design work around Flatpak, would be interested in that happening at LAS but Spring of next year might be too late

Flatpak Events

• Ubuntu had a big event and flew over a bunch of downstreams there to tell them about Snaps
• Large Microsoft presence, video studio people

Fundraising Email

• How do we help with the canibalization aspect
• We do need to fundraise around Friends of GNOME first and foremost