Meeting on September 29th

AGENDA

Recruiting within certain communities and how our policies help us do that
How do we get t-shirts and other SWAG to people who need them?
We should have more process around budgets. e.g. here are the events we have this year, how can we allocate budgets for those?
Tools for project management! e.g. event manager, shared calendars, docs, social media, etc
Do a hackathon around project management tools?
@Sri's experience doing social media at System 76 and has had such a better experience than at GNOME (he uses Sprout Social)
Policies around using free software for everything, even when tooling for PM tools might not be there yet
Big events about Flatpak like the Ubuntu one -- would we be able to fund something like this for Flatpak? How do we make really impactful events

@Sri to go to SeaGL this upcoming week
ACTION: @Michael to email Rikki to ask if there's a GNOME booth, or a possibility for one
ACTION: @Nuritzi to send flyer templates to both Sri and Michael, send Michael stickers, send Sri tablecloth
@Christian has some branded slides people can use
ACTION: @Nuritzi to add the presentation slides somewhere more visible

@Ken is going to try to write this during the Ubuntu Rally this upcoming week
Got feedback from Tom about the banner we could have
Possible blocker is the documentation on our wiki
Backup plan: "Welcome Ubuntu Users!" (a news post with a few quotes from project members)
ACTION: Write a news post (October 19th is the release date @Allan and @Nuritzi)
- Quotes: Neil, Mark / Jeremy, Will Cook
- ACTION: @Michael to get quote from Mark/Jeremy and Will
- ACTION: @Allan to get Neil's quote

Denver would be late Spring or Summer
When is GUADEC happening? This may help us plan LAS and GNOME.Asia
ACTION: @Nuritzi to follow up with Shaun about a bid and also GUADEC organizers about the dates
Alexandre was talking about new registration software for events, he may be someone we can talk to about that
- It would be nice to make a decision as a project so that we have a more branded feel for the registration
- It's difficult to maintain our own registration software. If you're organizing a conference, you don't want to develop event infrastructure
- ACTION: @Nuritzi ask Alexandre what he's working on
ACTION: @Sri to ask Doug how we would set up the registration site and then keep sysadmin in the loop.
ACTION: @Sri to ping sysadmin on the ticket he opened to remind them we need help archiving the old LAS website
@Allan is helping with design work around Flatpak, would be interested in that happening at LAS but Spring of next year might be too late

Ubuntu had a big event and flew over a bunch of downstreams there to tell them about Snaps
Large Microsoft presence, video studio people