#Engagement Team Meeting 19 Feb 2016

Attended

SF engagement put together a new structure
Allan’s advice: Learn syntax of how pages are written; Start off small, make small edits before creating new pages

Need more people if possible to write release notes
March 26th: SF Release Party
invite people interested in learning about gnome/open source
have people join engagement team
can see if anyone is interested in learning how to write release notes
Sri joined GNOME writing the week in review, this could be a good exercise to attract newcomers and help them understand what is going on
Need to coordinate on March 26th to publish everything at once and organize who will be online at that time to coordinate
Video needs subtitles, how do we avoid a leak? only share on owncloud, share with a banner superimposed, share in low res, only share english subtitles and if necessary give out a screenshot for context
Ideally have translations in 2 weeks before release

@allan will coordinate on March 26th w/ release & engagement teams to organize who will be online
Need to find someone online for each social media channel to post at the same time and monitor comments/questions

@allan will put together notes of what to keep in mind (some information on style too))
@adelia, @sri will sync up with Allan about writing and contributing to release notes

Ben posted etherpad of press release of guadec: https://etherpad.gnome.org/p/guadec_anoucement

@nuritzi will look over etherpad of press release for guadec dates after this meeting
@sri post to twitter
@bastian post to g+
@nuritzi post to facebook

Just did redesign a few days ago, but want new members to have input and shape it

@everyone let Allan know via IRC know if you have any comments or suggestions, feedback is welcome!
@zana and @steve will let engagement know when the next meeting is so newcomers can join

Linuxfest northwest: https://www.linuxfestnorthwest.org/2016
Linuxwochen Vienna, Austria http://www.technikum-wien.at/en/
Hackfest at Linuxfest Northwest (one of 2 big free software open source conferences); attending is free; 3,000 people come; American FOSDEM
Can promote LAS GNOME @Linuxfest & @Linuxwochen
Christian & Sri will attend Linuxfest Northwest
Trying to get a German hacker to give a talk @Linuxwochen
Goal: get GNOME exposed
Want to get t-shirts or promotional materials for people that hack or fix bugs, give them out as rewards
Funds? May want to request an engagement team budget for next year
Stickers & t-shirts; stickers for Sri, Zana, Bastian, Toby, Kat, Siska, Julita (leftovers can be taken to GUADEC)

research printing & costs for stickers (online sites)
@zana to talk to sri about requesting funds from the board
@sri to ask florian and toby if they want to give talks @Linuxwochen
@aday to send a note to the foundation list to ask about giving talk in Vienna
@engagementSF create events calendar and create a process for requests to add to & maintain calendar

Everyone is busy with release; Adelia expects activity to ramp up after release
March 15th is a soft deadline, but it will be good to agree on a hard deadline with the authors ahead of time
Hard deadline March 31st?

Release happens every 6 months (1 in spring, 1 in fall)
Contains: news items (on websites), screenshot pack (zip file full of screenshots), video (by bastian), release notes

several pages, a lot of text, very detailed, describes features, but *user friendly*
designed to talk to user, not too technical, less for the developer or the hacker
explains why it matters when you use the system, translate what the developer has done (technical jargon) into how its relevant for users
information for release notes comes from developers who type all features into a wiki page. those are rough notes and a starting point. then, turn that into a more digestible, meaningful report. (https://wiki.gnome.org/ThreePointNineteen/ReleaseNotes)
Translated by translation teams: deadline is 2 weeks before release
Allan is main writer, but others contribute at times