Engagement Team Meeting on February 24 2017

Attended

Social Media: No social media planned yet. Nuritzi and Zana meeting next Tuesday at 2 pm PST (Rosanna)
Stickers: There are requests for sending to Brno (for Carlos to distribute in Europe) and Lyon (for the event box). People asked for hex stickers, so we need to reconsider the order. Adding more designs costs more money. Nuritzi is seeing samples of the stickers this weekend so can better recommend sizes after that. Let's aim to order them next week. Does 1,000 for Brno and 1,000 for the travel box sound ok? Check out the new app sticker designs: https://github.com/gnome-design-team/gnome-marketing/tree/master/stickers
Reimbursement Policy: Nuritzi wasn't able to update the
Generic gnome stickers are more likely to be taken (not specific app; options for colors available)
22 UTC on 2/28 social Media

Select conferences where we want to have a presence and see if we can get community to represent us
Copenhagen - 18th of March Open source days - will have a booth (gnome flyers, merchendise, Bastian needs help coordinating for merch.; would love stickers for this and for release party)
- FOSS North - Bastian will speak about new release and representing GNOME
  - Bastian sent email with call for papers for both conferences
Linux Fest North West May 6th - call for presentations going on (about 3,000 people, would be great to have a presence; Sri is willing to travel there)
Linux Fest in Ohio (one of the biggest)
- Linux Fest South West
Conference in India (International conference) - gives government exposure - already have people going; should give them talking points if possible
Sri will send out to mailing list to come up with talking points for Indian conference (need to look up requirements; make sure attendees gather information as well)

How can we make it easier for hackathon, conference, etc expenses to be approved by the Board?
Took 2 months to get money back from reimbursement (experience with release party)
Helped to have board members assist her since she was new to the process
Wiki with guidelines would be very helpful
https://blogs.gnome.org/zana/2015/11/21/ways-to-help-the-board-help-you/
https://blogs.gnome.org/zana/2015/11/20/could-i-possibly-ask-the-gnome-board-for-help/

Manuscript done
Voice over will be done by next week
Translation drafts will begin to create subtitles
On schedule to have it done (and with translations) on time
Musician (Simon) will put together music for the video in collaboration with Bastian
NEW: Want to bring in more communty celebrating to release video