Meeting on April 24th

Attendees

• Nuritzi
• Neil
• Oliver
• Michael
• Rosanna
• Link
• Jose Pedro Rodriguez

Roles

• Chair: Nuritzi
• Secretary: Michael

• PM: LInk (Gitlab issues) and Oliver (Wiki & ML)

Agenda

• GUADEC 2019 Call for bids timing (Nuritzi)
• GNOME in Peru update (Nuritzi)

• Newcomer tasks for Engagement team on GitLab (Nuritzi)

• Engagement blog items (Nuritzi)
• GUADEC 2017 newcomers activities ideas (Nuritzi)
• fossnorth 2018 (oliverp)

Notes

GUADEC CfB

• Questiosn about timing
  • Announcement last week
  • Deadline is may 6
  • Currently also posting 2018 CfP
• Will waiting to announce the call for bids cause a problem?
  • Deadline will be only a week after the announcement if we do
  • Putting the call out early was meant to give people more time to put bids together
• Calls for bids and calls for papers attract different audiences
  • Concern is that those difference audiences will be confused between the two
  Suggestion: Include discussion of CfB in the CfP posts

• ACTION: @Nuritzi to publish CfB post: TODO

• ACTION: @Nuritzi to reach out to Lyon team to re-bid: TODO

GNOME in Peru

* Julita is in the USA for a time * Still people interested in promoting GNOME in Peru * FLISOL coming up, 17 events in Peru

• Requested up to $500 to fund those events (swag items + shipping)
  • Up to the marketing funds holder
  • Questions about doing this as a pre-payment
    • Just need them to send receipts afterwards to show how the money was spent
• Trying to arrange for 2 presentations via video conference as these events

* Want to setup a swag center in Peru to support the local community

• Stickers sent to Jose Antonio Rey in Lima for local redistribution
  • Not enough time to get those out for FLISOL

• DECIDED: Approved $500 for FLISOL events in peru

• ACTION: @Nuritzi to get Transferwise info from the FLISOL organizers to send them the money: TODO

SWAG centers

• Carlos needs somebody who can go with him to the post offices
  • Wants to know if anybody else in Europe wants to be a swag center
  • Oliver might be willing, needs to know what would be required
    • Concern about Sweden not being very central
• People are requesting swag both via email and gitlab, should concentrate that one just one

  ACTION: Nuritzi to reach out to Bastian about being a swag center: TODO

Engagement newcomer tasks

* Some people have joined recently wanting to do thingss, but didn't know what to do

• Suggestion: We could have them contribute social media posts or draft texts for requested posts, or review draft text

• Suggestion: Tag gitlab tasks as 'newcomer-friendly' on the Engagement issue board

• Suggestion: Find newcomer-friendly web development tasks for them to contribute to

Engagement blog

* Oliver working on items for the blog

• https://gitlab.gnome.org/Community/Engagement/Social-Media-and-PR/issues/5

• https://gitlab.gnome.org/Community/Engagement/Social-Media-and-PR/issues/6

• Would like somebody to review the texts before publishing

• Suggestion: Ask newcomers to review

  • Not sure how long that will take, do we want to wait for that to happen or publish asap?
• Nuritzi knows a newcomer who might be willing to review, but without access to the WP-Admin she can't see the text

• Suggestion: Write drafts in etherpad or the wiki so that more people can review it

• Engagement blog is maybe not an ideal place for long posts

  • Suggestion: Reducing the size of posts to fit better on the engagement blog

• Suggestion: We should promote FLISOL events on the engagement blog

• We should get more people writing on the blog in order to cover all the desired topics
  • Fedora magazine has a core group f editors who propose topics and recruit writers (include how-to instructiosn for newcomers)

    • https://fedoramagazine.org/writing-an-article-for-the-fedora-magazine/

  • Concern: Scope of Engagement blog is much narrower than Fedora magazine
• Suggested schedule:
  • Posting GUADEC CfB today
  • Post Pulse Audio next monday
  • Post China release parties next wednesday

  • ACTION: @Oliver to copy draft text into an etherpad so it can be reviewed: TODO

  • ACTION: Oliver to email <elleobot>, a newcomer who has expressed interest in helping review posts: TODO

  • ACTION: @Link to review engagement blog post about release parties in China: TODO

  • ACTION: @Oliver to propose a posting schedule for articles on the blog: TODO

GUADEC newcomer activities

• We've been trying to organize newcomers lunch on the first day to let newcomers meet core contributors
• Suggestion: A buddy system (big-buddy/little-buddy)
• Suggestion: Assign lunch-groups with a small mix of people
  • Suggestion: Scavanger hunt or Bingo where you find people who meet a certain criteria
  • Suggestion: Make it easier to know how to tget to the venue
  • Document train/bus routes, tickets and stops
  • Organize groups of people arriving at the same time to travel to teh venue together
  • Suggestion: Organize events like balloon race, football match
  • Suggestion: Can we tie into GNOME Recipes to get newcomers to contribute a recipe
  • Suggestion: Identify newcomers with a sticker on their badge, encourage oldcomers to introduce themselves and invite them to lunch/dinner
  • Mixed success last year with Potter-style houses and speakers awarding points

  • ACTION: ?? to ask the GUADEC team what the ratio of newcomers/oldcomers is: TODO

  • ACTION: @Nuritzi to craete a Gitlab issue to track these ideas: TODO

FOSS North

• Discussion postponed until next week

Writing press releases/news items for downstream use

• ACTION: Create a new Gitlab label for content meant for "Downstream" publication: TODO