Team Meeting on 16-Jan-2016:

• Engagement Team will be focusing on Annual Report
• Visual design for how GNOME releases software
• Recruitment video to increase engagement team members

If you are interested in joining the engagement team, please join our mailing list and our meetings. We are goign to be sending out a poll for weekly cadence.

Meeting notes for Friday, Jan 16st at 17:00 UTC - 2016:

Engagement Team Meeting

Attending: Sri, Lasse, Rosanna, Allan, Adelia, Alexandre;

Introductions

- Discussing the annual report and when to have a retrospective + kickoff meeting

• A little late to be retrospective, maybe? Might want to do this sooner rather than later. Have a wiki page on what they remember and what could be improved? - Aday will create the wiki page.
• So we were very late last year - the target should not be GUADEC but before GUADEC - end of June
• need to make sure that we have someone coordinating everything through the whole process. A more comprehensive schedule would make things easier.
• When should we have an initial schedule? Adelia is willing to coordinate the Annual Report!

Upcoming Conferences and Updates

- Restocking the events boxes

• European box is being restocked for FOSDEM (by Kat and Bastian) - need to check with relevant people that they have everything needed.
• N America box is still lost to us. We could try to retrieve, but is there a demand for it? Content not so much, box itself yes.
• Shipping events boxes can be expensive. In some situations it might be cheaper for locals to produce their own materials. The N America box is huge.
• Events boxes should have: banners, table clothes, t-shirts, stickers, leaflets, a demo machine.
  • Would be great to run one of Jakub's tutorials on a loop, rather than using a machine for demos what about a playlist of Bastian's videos? Getting started tutorials maybe too?
• Events booths need more than just stickers - needs to be something interactive and interesting - competitions, games, selling beer(licence required in many countries). Bring back the love/hate wall?
• ACTION: start a mailing list thread after the meeting.

Adding a merchandise page to the website

• Sri to take that forward. Allan to help out with design.

indian hackathon https://etherpad.gnome.org/p/indiahacks-speakers

• GNOME is a participating project and has proposed mentors and projects
• Looking for general introductory talks. Lasse is looking for speakers
  • More proposals would be nice but are not necessarily needed.

Updating the new/upcoming initiative-s list

• Engagement team resources for newcomers are in a poor state:

  • Old list of tasks is out of date and a bit of a mess - https://wiki.gnome.org/Engagement/Tasks

  • Getting involved page - https://wiki.gnome.org/Engagement/GettingInvolved

  • More recent list of initiatives - https://etherpad.gnome.org/p/List_of_GNOME_Engagment_Team_initiatives

  • These need tidying up.
• Nuritzi and Rosanna have made contact with willing new Engagement Team contributors in the bay area. Difficult to know how to get them started, and they have struggled with the website. What can we do to help them get started?
  • Tidy up the pages we have.
  • Create a mentors list
  • Create a crash course in how the GNOME project works - how the release process works, who the teams are. Should probably be visual - infographics. We can start with simple visuals to begin with and get artistic advice later. Things to focus on - how does a release happen? What are the teams? How do contributions come from, how they get processed and integrated, etc? Sri will project manage
  • A video advert for contributing? Could try again at doing video interviews at GUADEC.
  • Video tutorials and a stronger presence of videos on the website.
  • Regular Engagement Team meetings.
    • 15 minutes for updates and new business
    • 45 minutes on tasks

Next Meeting focus

• Visuals - 20 minutes
• Reviewing the action items that we agreed
• Ask others what they would be interested in as well
• Send out reminder of meeting 2-3 days in advance