Meeting on February 6th

Attendees

• Allan Day
• Rosanna Yuen
• Nuritzi Sanchez
• Marina Zhurakhinskaya
• Meg Ford
• Ben Berg

Agenda:

• Review plan summary and minutes from last meeting
• CoC drafting process
• Photography policy
• High level review of response guideline examples

Notes:

Initial draft of CoC has been shared by Nuritzi and Zana. Proposal is to do a high-level review of the draft and then get into a more detailed review. * Nuritzi: draft is a translation of everything on the plan page. Best attempt to flesh out what the team has talked about and agreed on in previous meetings. There is also a Notes page with the reasoning used by the members who worked on the draft.

• Discussion about using Google Docs for editing.
• Discussion about how/when to edit the draft
  • Allan: towards the end we can vote on proposals, revisit sections, etc. Should always be one master document.
  • Marina: add suggestions as comments to doc. If the change is something we've agreed on, the document owners can simply make the change. If we have not agreed then they can bring the change to the attention of the group and we can make a decision.

Walkthrough of the draft by Nuritzi and Zana

• Intro paragraph
• Section on prohibited and encouraged behavior
• Section on enforcement
• Short section on making reports
• Short version of CoC is listed in summary section at bottom
  • Allan: should the summary section be removed for now?
    • Nuritzi removed it for now
• Placeholder for emergency contacts
• Most of the CoC is in the third person. Intro is in second person to make it more friendly/welcoming
• Tried to stick to what the group as a whole had decided
• Allan: are there any missing sections?
  • Nuritzi: questions on how to incorporate photo policy and reporting incidents sections
    • Ben: could include photo policy in the document since it could count as harassment
      • Nuritzi agrees as long as it's short

Photography Policy

• Zana: would like to look at examples
• Nuritzi: It is difficult to take group photos at a conference. Attendee brought up example where they were given a colored lanyard that indicated whether they wanted pictures taken.
• Ben: in Germany event organizers can say that they are going to publish photos of attendees. Atendees can ask to have photos taken down if they are published. Thinks it's fine for members of the media to publish pictures of speakers
  • Allan: Photos can be taken without consent in public spaces but not private spaces in the UK. Engagement team is putting together archive of photos

  • Meg: Can we use release forms? Colored lanyards policy at AdaCamp: https://adacamp.org/adacamp-toolkit/policies/#photo

  • Allan: how does this apply to social events and hackfests?
    • Meg: ask events organizers to include a section in the announcement for the event telling attendees to contact the organizers if they want to request photography policy or any accomodation
    • Marina: if it's a dinner that's related to a conference and people are not wearing lanyards then the photo policy must still be followed.
      • Ben: believes that the lanyard example doesn't have any legal weight. Thinks the only thing feasible is to ask after taking pictures. Has localization concerns about legality of policies.

Action items:

@All: find photo policy examples and add to the spreadsheet @All: read draft in detail and come with ideas about high-level structure of the CoC