Meeting on January 23th

Attendees

• Allan Day
• Meg Ford
• Rosanna Yuen
• Nuritzi Sanchez

Agenda:

• Review plan summary and minutes from last meeting
• CoC planning topics:
  • Statement on what could happen if you violate the code of conduct
  • Instructions how/when to report
  • Reporting guidelines

Review of previous action items:

Notes:

• === Statement on what could happen if you violate the code of conduct ===
  • Allan introduces the topic and asks everyone to review the topic in the spreadsheet
  • What role should the statement have?
    • Zana, Nuritzi : good to have an upper bound, e.g. kicked out of the event, the foundation?
      • Allan agrees. is it good to have a long section or a short statement?
        • Agreement that a short statement is fine.
      • Allan: what should the upper bound be?
        • Nuritzi: If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants.
        • Zana: do we reimburse travel if we kick them out of a conference?
        • Potential area to talk about: can someone who violates the CoC get kicked out of the foundation as a result?
        • Allan: it might be frightening to people if we say that we might revoke sponsorship
        • Zana: maybe we should revoke future sponsorship.
        • Allan: we can come back to this.
      • Allan: Likes the Geek Feminism example

      • Nuritzi: Likes that FreeGeek says that action will happen if two staff members agree. Maybe good to keep it more general, though.

      • Zana: We should limit how much we say so people will read it.
      • Allan: Leaves options open without getting too much into details.
      • Agreement that we want a short statement based on the Geek Feminism example.
  === Instructions how/when to report/Reporting guidelines ===

  • Allan: Should we split the reporting guidelines into a short statement in the CoC and a longer page with detailed guidelines like the PyCon CoC

    • Agreement that this is a good idea
    • Nuritzi: Should we list the contact people in the CoC?
    • Zana: Should we include emergency instructions like "Call 911"?
      • Agreement that we should have just emergency contact info on first page and other info on reporting in the linked detailed guidelines
  • Everyone worked on filling in the short reporting instructions and reporting guidelines sections in the spreadsheet for the remainder of the meeting